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Embed code for: National Academies AP automation
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WebCenter Content, Capture, Imaging, Forms Recognition, Oracle Access Manager, WebCenter Portal
National Academies of Sciences, Engineering and Medicine
What were the Business Challenges?
Peoplesoft Customizations to costly
Too long to pay
Paper Storage and manual processing
Paper Storage to review invoices
What were our Goals / Strategy?
Centralize the AP process
Reduce the number of AP clerks - keying
Faster time to pay
All staff to electronically retrieve invoices
Why we chose Oracle:
Currently owned Peoplesoft and WebCenter Content
Seen the benefits from other customers on AP automation of the WebCenter Platform with Peoplesoft
Automation of our AP processing using Imaging, OFR, ODC, BPM with Peoplesoft connections
Fishbowl Solutions - Project oversite and technical architects/developers
National Academies - Architecture
National Academies – Flow
National Academies - OFR
National Academies – Approval Structure for routing
BPM Form – Financial
BPM Form - Directors
NAS – Peoplesoft Integration
Payload data is then transmitted to Voucher build process.
PeopleSoft webservice call, a one way operation AddPayablesInvoice is invoked.
Voucher build process runs nightly.
National Academies - Conclusion
Response from users have been very positive
System is stable
OFR is where we spend most time identifying why something did not automatically populate from invoice
Browser support has been another big area to try to support
12 months to implement due to NAS requirements
80% adoption to new process
All invoices are going directly to the mailbox as oppose to individuals (new Contract process)
Able to capture metrics on time sent to time to pay
Reduced AP staff by 4
Time to pay is faster – still generating metrics for our internal ROI
Single source for viewing invoices – integrated with Intranet and GSA