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SharePoint Online Overview
June 2015 Update
The new world of work is…
About getting things done…
PC, Tablet, and Phone
Windows or Mac
Easy access across computers
Co-author and versioning
Search and Discovery
Privacy by design
Guaranteed 99.9% uptime SLA
Getting things done
Flexible hybrid options
SharePoint Online Momentum
“I’ve been able to provide equal or better email service at a much lower cost, which is a big win for Godiva. We’re looking at a $250,000 annual savings from eliminating Notes.”
Steve Whitelam Godiva Chocolatier Dir. of Information Tech, Global Shared Services
“Simplified administration of a unified distribution list saves us an hour a day.”
SharePoint Online: A New Way to Work Together
SharePoint Online, collaboration and connection for business in the cloud
Learn more at sharepoint.microsoft.com
SharePoint's popularity is leading many organizations to consider Microsoft's cloud-based offering SharePoint Online . . . And companies had better start preparing for a cloud based future.
Jeffery Mann, Gartner
Start a free Office 365 30-day trial
Get deployment assistance from IT Partner LLC.
Office 365 Trust Center [http://www.microsoft.com/en-us/office365/trust-center.aspx]
Office 365 Service Descriptions
Office Frequently Asked Questions
Read about the Evolution of SharePoint
Learn more about Office 365
Learn about upcoming changes to Office 365
Call to Action
© 2015 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
Appendix A SharePoint Online Overview
What is SharePoint Online?
SharePoint Online vs SharePoint Server
Why SharePoint Online?
What can I do with SharePoint Online?
exchange online, lync online & office subscription
Connected Information Work
Project Web App
Drag and drop upload
Live document previews
See who documents are
Edit, Share, and Follow Documents with a single click
Office Online offers users an easy way to access, view, and edit these documents directly in a supported web browser:
Create and Edit documents in the browser with Office Online
Rich workbook editing and
viewing in the browser
Changes are highlighted within the document
Office Online allows multiple
people to view and edit
See and manage all of the projects in your portfolio in Project Online
Stay informed and make better decisions by using the portfolio, project, and timeline views in PWA
Use the Project Center in PWA to see and act on all types of task
lists and projects in your portfolio
Version control to track and
Share documents with customers and partners
Team aliases keep
Single location for email and documents
Create, share, and publish apps for your organization
SharePoint Online is connected to the Office Graph and sharing actions are reflected in Delve to make it easy to find and discover useful and relevant content
Organize and discover people and information
Share your expertise with simple, ready-to-go blogs
Rich and immersive people experiences powered by the Office Graph
Use Yammer document conversations inline to collaborate on documents—ask questions, exchange ideas and find expertise
Keep up to date with community posts and more…
Follow, Documents, Tags, People, and Sites
Organize, create, and discover videos with Channels
See preview and popular videos throughout your organization
Discover Groups across your organization
Participate in conversations, schedule meetings and events and store Group files
OneDrive for Business
Quickly get started with offline and data mobility
Synchronize online documents in OneDrive for Business or other SharePoint library with your local device
Browse and create Sites, Files, and more…
Keep up with important discussions online from anywhere
Easily navigate between the newsfeeds that are important to you
Capture and share information that is relevant to several of your peers
Easily get to everything you are following
Interact with your organization’s SharePoint social network
NewsFeed App Device Availability
Windows Phone 7.5 and Windows Phone 8
iOS (iPad and iPhone)
(current plan for release)
SharePoint NewsFeed App
via Chrome Mobile
Internet Explorer Mobile
Manage existing holds
Identify and Hold sensitive content on demand
Secure and protect artifacts as records across the organization
Rich auditing reports across the
site and document lifecycle
Unified compliance center for applying compliance policies
across Office 365 workloads
Create and manage site and document retention policies
across the organization
Office 365 Trust
What is included (and not) in SharePoint Online
Compare to SharePoint Server
Excel Services, Power View, PowerPivot
Deep refinement, enhanced relevancy
People and expertise, hover card, enterprise search
Full-trust code, BCS+
Cloud app model, Sandbox, client-side object model, Business Connectivity Services (BCS)
Tenant level, Windows PowerShell, Information Rights Management, Recycle Bin
Content Search Web Part
Design Manager, apps, and store
Enterprise Content Management and Social Collaboration
eDiscovery, Records Center, site mailbox, mobile, newsfeed, follow, #, @, Yammer, Groups, Video, Delve
Base tenancy storage allocation
Storage per Standard E & P (allocated to tenant pool)
OneDrive for Business (does not contribute to overall pool)
Storage per Kiosk Worker
Storage per External User
Site Collection storage quotas
Up to 1 TB
Total max storage per tenant
Up to 20 TB
Maximum file upload size
Site collections (total #)*
Recovery of deleted items
SharePoint Online users have a Recycle Bin, which stores deleted content
Users can access the Recycle Bin to recover deleted documents and lists
The Recycle Bin retains items for 30 days
The Recycle Bin stores the following types of content:
Web Part pages
Plans and Pricing
Exchange Online Kiosk
1 GB email, calendar
Exchange Online (Plan 1)
25 GB email, calendar, Personal Archive, eDiscovery, antivirus features, antispam features
Exchange Online (Plan 2)
Unlimited storage, voice mail, advanced archiving, data loss prevention, encryption, , site mailboxes
Exchange Online Protection
Additional protection from spam, viruses, phishing, and policy violations
Exchange Online Archiving
Legal holds and compliance features
SharePoint Online (Plan 1)
Collaboration with sites, drag and drop, site mailboxes
SharePoint Online (Plan 2)
Forms, data visualization, Access Services, Excel Services, Visio Services, eDiscovery, compliance features, Power View
SharePoint Online Storage
Additional 1 GB of storage
Lync Online (Plan 1)
Instant messaging, presence, antivirus features
Lync Online (Plan 2)
Lync Online (Plan 3)
Office Web Apps with SharePoint Online (Plan 1)
Web apps, collaboration with sites, fast search, drag and drop, site mailboxes
Office Web Apps with SharePoint Online (Plan 2)
Web apps, forms, data visualization, Access Services, Excel Services, Visio Services, eDiscovery, compliance features, Power View
Office 365 ProPlus
Office subscription, PC or Mac, roaming, mobile rights
SharePoint Online Administration
= Administered by Microsoft
= Administered by the customer or partner
SharePoint Online Administration
Quickly see the health status of SharePoint Online within the
Office 365 admin center
Manage existing site collections: storage, ownership, and external sharing
Create, manage, and recover site collections
Adjust user profile properties and the level of user self-management
Place company-wide sites on everyone’s Personal Site
Assign Term Store administrators
Upload and manage
company-wide sets of terms
Create and manage send-to connections for the powerful,
rules-based Records Centers
Manage all aspects of the Search experience for end users, and improve the relevancy of results according to your content and metadata
Manage the Apps Catalog to
create a tailored experience for approved apps and app requests
Monitor app usage and errors, and manage how apps access SharePoint Online
Manage external sharing for external access to sites, and
manage guest links for sharing individual documents, even anonymously
Enable Information Rights Management (IRM) to help further protect documents stored in SharePoint Online document libraries
Enable and configure self-service site creation so users can create new sub-sites directly from their Personal Site
Internet Explorer 11
Internet Explorer 10
Internet Explorer 9
Internet Explorer 8
Internet Explorer 7
Internet Explorer 6
Google Chrome (latest released version)
Mozilla Firefox (latest released version)
Apple Safari (latest released version)
Migration to the cloud
Maintaining a hybrid model
Migrate at your own pace to the cloud with little or no disruption to existing service
Pilot Online Services with a subset of users
Continue to maintain hybrid model providing services on-premises or online based on the organization needs
Continue to use existing customizations on-premises
Enrich traditional on-premises scenarios with cloud innovation such as Delve, search, data loss prevention, and Extranets
Migrate remote users physically distant from On-Premise deployment to Online for better experience
Host certain data in particular locations Online for Compliance or data sovereignty reasons
Advantage of moving to cloud infrastructure ((TCO) where ever possible
Core Identity Scenarios with Office 365
Cloud identity with directory synchronization
Windows Azure Active Directory
Single identity, suitable for medium and large organizations without federation
Single, federated identity and credentials, suitable for medium and large organizations
Single identity in the cloud, suitable for small organizations, with no integration with on-premises directories
Privacy & Security
Service Security - Defense in Depth
Threat and vulnerability management, monitoring, and response
Access control and monitoring, and integrity of files and data
Account management, training and awareness, screening
Secure engineering (Security Development Lifecycle), access control and monitoring, antimalware features
Access control and monitoring, antimalware features, update and configuration management
Dual-factor authentication, intrusion detection, vulnerability scanning
Edge routers, intrusion detection, vulnerability scanning
Physical controls, video surveillance, access control
SLA, RPO, and RTO
SharePoint Online has a recovery point objective (RPO) and a recovery time objective (RTO) for use in the event of a disaster:
12-hour RPO: Microsoft provides a copy of an organization’s SharePoint Online data that is no more than 12 hours old
24-hour RTO: Microsoft provides an RTO to help organizations resume service within 24 hours after a service disruption if a disaster incapacitates the primary data center
Office 365 provides data protection to help prevent the loss of SharePoint Online data. Backups are performed every 12 hours and retained for 14 days Service continuity management
SharePoint Online is hosted in Microsoft-managed, enterprise-level data centers that are designed to operate highly available online services. Because of this, the Microsoft service-level agreement (SLA) with SharePoint Online subscribers is 99.9% availability
For updated information, see:
International Organization for Standardization (ISO) 27001
EU Safe Harbor
European Union (EU) customers
Statement on Standards for Attestation Engagements (SSAE) 16 Service Organization Controls (SOC) 1 (Type I and Type II) compliance
Primarily US customers
Federal Information Security Management Act (FISMA)
Health Insurance Portability and Accountability Act business associate agreement (HIPAA BAA)
EU model clauses
Data Processing Agreement
Family Educational Rights and Privacy Act (FERPA)
Appendix B SharePoint Online Overview
SharePoint Online Roadmap
With the new Compliance Administrator role you can grant people access to important compliance and security features in Office 365. The Compliance Administrator can perform tasks in the Compliance Center such as manage data loss prevention policies, device management policies, and view auditing reports.
Search Conditions and Enhancements
A new search query experience with searchable properties helps you scope your search results. Search on SharePoint properties such as content type, result type, shared with external users, and sensitive information type. Search on Exchange properties such as message type, sender, recipient, external recipients, folders, and domains.
Enhanced search capabilities in the Office 365 Compliance Center allow you to search all mailboxes in your organization, removing previous scale limitations. You can also search all SharePoint and OneDrive for Business locations without configuring permission on each site and without providing access to all of the content.
User Activity Reports
User activity reports will allow you to audit SharePoint and OneDrive for Business user actions such as views, edits, deletes, downloaded files, and sharing of files. These reports will be available in the Compliance Center.
Data Loss Prevention
Sensitive Information Types
Data Loss Prevention in Office 365 provides more than 50 Sensitive information types that you use out of the box. We will be expanding on this list with some more new sensitive information types.
(Now rolling out in Public Preview)DLP in SharePoint Online and OneDrive for Business policy management will allow admins to create policies and take action if a sensitive document is detected. In addition, DLP in SharePoint Online and OneDrive for Business reports will allow admins to understand what DLP policies and rules matched within their organization. We will also extend the windows FCI classification support to SharePoint Online and OneDrive for Business.
Case Management, Hold, and Permissions
Organize your eDiscovery work into cases. Case permissions control who has access to the case, so team members can lock down sensitive activities that other investigators should not see.
Infix and Suffix Wildcards
Expand the scope of your compliance & eDiscovery search by searching on variations of words. For example *drive would find you results with SkyDrive or OneDrive. You can also use asterisks in the middle of a word or at both the beginning and end of a word such as o*drive or *drive*.
Support editing and refreshing of workbooks containing Power Views and inserting PivotTables.
With Office Online previews in Yammer, Word, PowerPoint, Excel, and PDFs uploaded to Yammer can be viewed with Office Online. This allows documents to be beautifully rendered with Office Online directly in the context of all relevant Yammer conversations.
Videos can now be played outside the Office 365 Video portal by embedding individual videos into a team site. You simply click the "Embed" button on a Office 365 Video player page, go to a team site in edit mode, click "add embed, hit save; now there is inline playback within the team site. This update, too, will enable Kiosk licensed users to get use rights to view videos embedded in a team site outside of the Office 365 Video portal; note, Kiosk workers would still not have use rights directly in the Office 365 Video portal itself.
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The real value of collaboration comes to life only when it’s integrated with the tools people use to communicate, create and collaborate such as Microsoft Office.
It needs to be accessible anywhere and anytime from the multiple devices that people use in their personal and professional life
It needs to be open, familiar, and transparent
It needs to be simple, easy to use, and backed by enterprise-grade IT control, security and compliance
That’s why SharePoint Online which is part of the Office 365 suite brings this together for all users.
SharePoint Online delivers the powerful features of SharePoint without the associated overhead of managing the infrastructure on your own. Flexible management options ensure that you still retain the control you need to meet the compliance requirements of your organization. You can purchase SharePoint in the cloud as a standalone offering or as part of an Office 365 suite, where you can also get access to Exchange, Skype for Business, the Office clients, and web apps.
SharePoint Online empowers your workforce by delivering a consistent experience across screens, whether using a browser on the desktop, a mobile device, or a tablet or slate. Through this rich experience, users can easily transition from one client to another without having to sacrifice feature fidelity.
Making decisions faster and keeping in contact are critical capabilities for increasing effectiveness in any organization. Users’ ability to access information while on the go is now a workplace necessity. In addition to a consistent cross-screen experience, SharePoint Online provides the latest technologies and standards for mobile push and information synchronization
Engage, collaborate, and connect across the organization…
Get your workforce behind the company vision by engaging and connecting with everyone in the organization using tools that enhance collaboration.
Ask questions and engage others using Yammer and SharePoint communities.
Find experts, and build relationships using enhanced people search and people experiences.
Grow your network by following people, and pursuing people recommendations.
Stay up to date by following documents, web sites and tags.
Interact with others that have similar interests using communities.
Value matters. Office 365 provides the best cloud productivity experience by giving users new and personalized ways to consume, explore, and make sense of information, so they can make smarter decisions faster. By using Office 365, you can support collaboration through social, build and deliver apps to reach new customers in new ways, and store, manage, and analyze data to identify opportunities. Office 365 minimizes your upfront cost, so you don't have to worry about hardware costs and software upgrades. You get enterprise-grade IT at a fraction of what it would cost to run it yourself.
Microsoft has been providing cloud productivity services for over three years, and we have had great success in the marketplace:
40 million+ paying customers of Microsoft Online Services
More than 9,000 business customers
More than 500 government entities
More than 50% of the Fortune 500
70% Exchanging from Notes
16,000 partners committed to Office 365
Global reach: Available in 40 countries and localized into 20 languages
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
SharePoint Online is a cloud based service for businesses of all sizes. It helps businesses create sites to share documents and information with colleagues and customers.
SharePoint Online provides sites to:
Share and manage important documents - My Sites
Keep teams in sync and manage important projects - Team Sites
Keep everyone up to date with company information and news - Intranet Sites
SharePoint Online is designed to work with familiar Office applications. It’s easy to create Office documents and save directly to SharePoint Online or co-author documents with Office Web Apps. You can access important documents offline or from familiar mobile devices and set document-level permissions to protect sensitive content. With one click it’s possible to communicate in real-time with colleagues and customers from within SharePoint sites.
On-premises SharePoint is a server product (is a container) that encapsulates a collection of Features, I.e. Enterprise Search
Features are indirectly provided to Information Workers (I.e. Enterprise Search is indirectly accessed through a Search Center, Enterprise Search is controlled by IT)
In the cloud, SharePoint Online is a server product that Experiences are derived from, I.e. Office Graph / Delve
Experiences are directly provided to Information Workers (I.e. Delve is directly accessed by End Users, Office Graph is abstract and not accessible)
Hybrid is a method by which Features and Experiences can be connected, providing additive value to on-premises.
Office 365 Deployment Workshop
This is applicable equally to large scale enterprise customers as much as to small and medium businesses. Why? Because IT does not have to spend cycles on capacity planning or DR planning and set up and maintenance and keeping the software on the servers evergreen and go through upgrades etc. Reducing this overhead reduces costs considerably for both small, medium and large scale customers.
The second benefit is to end users who can now access this online environment from anywhere in the world without requiring them to be connected to corpnet or only use the system from domain joined machines. An end-user can be traveling from one region of their office to another and never loose access to their documents and data. They can access their business critical information from airport kiosk using different supported browsers and mobile phones.
End users can also share their documents and data with their vendors, suppliers and partners outside their organization and invite them to collaborate with them in a secure and reliable way.
End users can only work with their SP Online data like calendar, tasks, contacts by syncing them to their outlook and get RSS feeds and email alerts when any document changes.
They also gain productivity by quickly starting IM conversation with their colleagues through presence information shown by Lync Online on SP Online sites.
Plus they get all this by simply subscribing to SPO subscription without going through cycles of hardware set up and installation. IT is able to demonstrate faster ROI and their focus shifts from infrastructure set up and planning to business solution planning that can be readily built and deployed to the service for rapid consumption.
Outlook Online integration: Users can synchronize their SharePoint Online calendar, contacts, tasks, document libraries and lists with Outlook 2010/2013 and then view them offline
© 2011 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
When we speak to customers of all sizes they often talk about three key pain points.
How can we provide every employee with a place to share documents easily?
With an increasingly mobile workforce how can we keep teams in sync?
How can we improve internal communication and knowledge sharing?
Please start speaking in general about the new features included in SPO.
In particular underline:
-Project Online (not part of this specific training)
If you want to know more about any specific feature, please start from here:
And search with «features new»
SharePoint Online provides a comprehensive solution for connected information work that enables people to transform the way they work while preserving the benefits of structured processes and compliance.
SharePoint Server Online has been optimized for the way people work, providing people with a familiar, consistent view of information, collaboration, and process, and IT with a comprehensive, easily-managed and integrated platform to meet the needs of the business.
Document collaboration is a critical element to working effectively as a team in your enterprise. The combination of SharePoint and Office offers a spectrum of document collaboration methods, whether it is co-authoring a spreadsheet or routing a business plan through a workflow. Understanding the ways you can collaborate on documents is vital to making the best choice for your needs and improving your productivity as an information worker.
However you collaborate on your documents, the days of forwarding attachments in e-mail are history. From this day forward, you never need to pass your document around, and then struggle with the reconciliation of version conflicts, the manual merging and coordinating of changes, the tracking down of who has done what, and the locating of the most up-to-date version.
Use Office Online as as part of your Office 365 service for quick viewing of documents on SharePoint, easy document sharing and collaboration, and anywhere access to your documents from most devices.
Office Online combines commonly used Office features and real-time co-authoring capabilities so teams at work and school can collaborate on shared documents, presentations and spreadsheets.
Work on Office files with anyone, anywhere, in real time. Create, store, and share documents, spreadsheets, presentations, and notebooks online. Collaboration made easy.
Using Office Online, you can create Office documents in your web browser. You can edit the online documents in a web browser and in the Office applications that run on your desktop computer (Windows or Mac), mobile device, or Windows Phone. They can also be viewed in a cell phone’s web browser.
Office Online is for Word, Excel, PowerPoint and OneNote files.
If you are working on a project, you might find a project site to be useful for planning out the work that needs to be done, collaborating with project teammates, and collecting project files and documents.
Project sites enable people in an organization to effectively collaborate on lightweight projects. Project managers can quickly get a sense of what’s going on in a project, and team members can quickly see how their work fits into the overall context. Project sites also enable teams to access and share relevant data, documents, and communication.
When versioning is enabled in your list or library, you can store, track, and restore items in a list and files in a library whenever they change. Versioning, combined with other settings, such as checkout, gives you a lot of control of the content that is posted on your site and can provide real value if you ever have a need to look at or restore an old version of an item or file.
To learn more about and how to configure versioning in SharePoint Online see also https://support.office.com/en-us/article/How-does-versioning-work-in-a-list-or-library-0f6cd105-974f-44a4-aadb-43ac5bdfd247.
If your organization performs work that involves sharing documents or collaborating directly with vendors, clients, or customers, then you might want to use one or more of your SharePoint Online sites to share content with people outside your organization who do not have licenses for your organization’s Microsoft Office 365 subscription. When a site is shared in SharePoint Online, an email message is sent to the external user containing the invitation to join the site. Invitations can be sent to people with any type of email address, such as firstname.lastname@example.org, email@example.com, or user@Comcast.net. External users sign in to the shared site via a one-time association of their email address with a Microsoft account. Learn more about external sharing.
Site users can generate a Guest Link (an anonymous link to a document) to share documents stored in SharePoint Online with external users without requiring the external user to sign in. Site users can create a Guest Link right from where the document is stored, such as in OneDrive for Business or a team site library, by using the “Get a link” button. Learn more about sharing a site with external users.
A site mailbox is a shared inbox in Exchange Online that members of a SharePoint Online site can access. It is implemented in SharePoint Online as an app. You need both Exchange Online and SharePoint Online to read, organize, reply to, or delete mail from a site mailbox in SharePoint.
Apps for SharePoint are self-contained extensions of SharePoint websites that you create, and that run without custom code on the SharePoint server.
After you finish developing a solution or a custom app, you may need a way to make it available on one or more sites or site collections in your SharePoint Online environment. Here are some ways you can do that:
Get your workforce behind the company vision by engaging and connecting with everyone in the organization using tools that enhance collaboration. SharePoint Online provides tools and capabilities that empower users to engage, collaborate, and connect across the organization.
Ask questions and engage others using SharePoint communities and document conversations powered by Yammer.
Find experts, and build relationships using enhanced people search and new people experiences powered by Office Delve.
Office Delve surfaces personalized content to you from across Office 365. Powered by the Office Graph, Delve shows you information based on what you're working on and what's trending around you. Office Delve allows you to quickly get to the information you need with intuitive views such as My work and Shared with me. Easily find documents you’ve seen before, without remembering the document title, who wrote it, or where it’s stored.
Office Delve shows you how you and your colleagues connect with documents and one another. Just type in a name to see what someone’s working on and what’s trending around them. With Delve, connecting with others, building relationships and sharing information is easier than ever.
A company’s most important assets are its people—YOU. The knowledge and experience of you and your colleagues collectively brings great value to your company. And as you communicate and work out loud together within Office 365, the value of your work can be surfaced and discovered by others in Delve.
People experiences leverage Delve for easier people-based discovery and greater self-expression:
People-based search and discovery—Enhancing the user profile experience
A new way to express yourself in Office 365—Introducing the new Office 365 page authoring canvas
Office Delve goes mobile—unlocking better discovery through people—New mobile apps for Android and iPhone
Document Conversations embed the social collaboration capabilities of Yammer into the Office apps you use to get work done every day for a new, simple way to collaborate on the content you produce with Office Online and store in the cloud in SharePoint Online or OneDrive for Business. Document conversations enable people to share their ideas and expertise around Office documents, images and videos right from within the content they are editing or reviewing. Imagine being able to ask questions, find expertise and offer feedback about content without having to leave the application you’re working in! Because it’s Yammer you can also view and participate in conversations outside your document, on your mobile device, in Microsoft Dynamics CRM or any app where a Yammer feed is embedded! Get ready for a totally new way to produce incredible content!
An online community is a virtual place where ideas are discussed and shared. It promotes open communication by fostering discussions among users who both share their expertise and learn from others. Active participation is encouraged through a reward system that recognizes members for their level of activity and quality of engagement.
To learn more about Communities or how to create a community site in SharePoint Online see also https://support.office.com/en-us/article/Create-a-community-8b6bb936-7ebc-4e60-b8ab-2d4897499af9.
Office 365 Video is an intranet website portal where people in your organization can post and view videos. It's a streaming video service for your organization that's available with SharePoint Online in Office 365. It's a great place to share videos of executive communications or recordings of classes, meetings, presentations, or training sessions, for example. Office 365 Video displays a thumbnail image of each video on the site. You just select a thumbnail to view a particular video.
It's a great place to share videos of executive communications or recordings of classes, meetings, presentations, or training sessions, for example.
People are social. Some say it’s our most defining characteristic. We work and play in groups so we can talk, listen, collaborate, and accomplish something. We quickly get together to get stuff done or organize into a team or association. Whatever the reason, people in a group know and trust each other, chat regularly, and often create reports and files. In Office 365, you can use a group to make this all happen a lot more productively.
Sharing content, such as files and folders, is a hallmark of group collaboration. Shared content can live elsewhere in Office 365, but OneDrive for Business makes it convenient to view and edit files regardless of the actual location. Sharing content also helps unlock useful information hidden in mailboxes and personal folders. A group’s One Drive for Business page is the primary place for group files, but you can access other shared and followed documents that you may need throughout the day to further collaborate with your group.
OneDrive for Business is your professional library—the place to keep your work documents and other files. When you store your files on OneDrive for Business, only you can see them, but you can easily share them with co-workers and access them from your mobile devices. Your files are safely kept in the cloud with SharePoint Online.
If you have a smart phone or a tablet and an Office 365 subscription that includes SharePoint Online, you can use your device to view information on sites, collaborate with colleagues, access shared documents, and stay connected with your work. Recent improvements have made SharePoint Online even more touch friendly than before. You can use your smart phone or tablet to do these kinds of things:
Open documents. You can view your documents, documents that you’ve recently used in Word, PowerPoint, or Excel, documents that are shared with you, and documents that you’re following in SharePoint Online.
Find sites. You can see a list of sites that you’re following in SharePoint Online, and sites that are promoted by administrators.
Navigate SharePoint Online. You can use navigation links to move from a site to OneDrive for Business, or vice versa.
Change your view of some sites. You can switch between full-screen view (this is called "pc view") and mobile view for some of the sites and libraries that you use in SharePoint Online.
With the SharePoint Newsfeed App you can view and post to newsfeeds and follow people in your organization to stay informed about their activities using your Windows Phone.
For more info please visit:
SPC2012 - Business
You can access your SharePoint Online site on an internet-connected mobile phone or tablet. By accessing the site on a mobile device, you have the flexibility to access information on sites, collaborate with colleagues, access shared documents, view updated site content, and otherwise stay connected with your work.
SharePoint Newsfeed App is already available for:
Will be released later this year for:
Within SharePoint you can define retention policies, for sites and mailboxes and preserve content in real-time helping to ensure the integrity of the information you store in SharePoint Lync and Exchange. SharePoint is designed to support E-discovery and with new site closure and disposition capabilities you can ensure the safe and predictable handling of all your information assets.
Electronic discovery, or eDiscovery, is the process of identifying and delivering electronic information that can be used as evidence. SharePoint Online introduces the eDiscovery Center, a type of site collection that serves as a portal for managing eDiscovery cases. From this central location you can discover content in the SharePoint Online, OneDrive for Business, in Exchange Server 2013, or on file shares. You can apply a hold to SharePoint and Exchange content that you discover. The hold ensures that a copy of the content is preserved, while still allowing users to work with their content. When you have identified the specific items that you will have to deliver, you can export them in an industry-standard format.
To learn more about eDiscovery or how to create an eDiscovery Center in SharePoint Online see also https://support.office.com/en-us/article/Set-up-an-eDiscovery-Center-in-SharePoint-Online-A18F8975-AA7F-43B4-A7D6-001D14744D8E.
In SharePoint, you can manage records in an archive or you can manage records in-place in the same document repository as active documents. Learn more about choosing how to store and manage records.
SharePoint Online site collection administrators can use the audit feature to track which users have taken what actions on the sites, content types, lists, libraries, lit items, and library files of site collections. Learn more about configuring audit settings for a site collection.
The Office 365 Compliance Center contains the key compliance-related features for an Office 365 admin to manage compliance across Office 365, Exchange Online, and SharePoint Online. This new management interface represents our evolving compliance offering, which will eventually span all Office 365 compliance-related features and help you meet your legal, regulatory, and organizational compliance requirements. Consolidating compliance functionality across services into this single area will make compliance features easier to access and enhance your end-to-end task-based experience.
To learn more about the Office 365 Compliance Center see also https://technet.microsoft.com/en-us/library/dn876574.aspx.
Your people and your data are your most important assets and so, as you consider Office 365 for your productivity needs, we want to do our best to answer your top questions upfront. Trust Center is the place where we share our commitments and information on trust-related topics.
With Office 365, it’s your data. You own it. You control it. And it is yours to take with you if you decide to leave the service. The core tenets of our approach to earning and maintaining your trust are:
Privacy by Design
For additional security and privacy information refer to the Office 365 Trust Center at https://products.office.com/en-us/business/office-365-trust-center-cloud-computing-security.
Please show the following slide as reference and talk about how SPO has improved in the last 3 years.
Please suggest to visit often:
O365 Services Descriptions
to be updated on the latest functionalities available.
For additional info:
You should use this slide to introduce Microsoft SharePoint Online Deleted Item Recovery
SharePoint Online users have a Recycle Bin where deleted content is stored. They can access the Recycle Bin to recover deleted documents and lists if they need to. Items in the Recycle Bin are retained for 30 days.
The following data types are captured by the Recycle Bin:
The following data types are not captured by the Recycle Bin:
Deleted web pages
Site customizations made through SharePoint Designer 2010
Please underline some of the new features included in O365:
Site mailboxes: A new Exchange and Exchange Online capability is site mailboxes. A site mailbox is an mailbox that is shared with and can only be accessed by team members. The site mailbox can contain emails and documents. The emails are stored in Exchange, the documents are stored in SharePoint. The site mailbox shows up and can be used in both Outlook (but not the Outlook Web App) and SharePoint.
Data Loss Prevention (copied from http://technet.microsoft.com/en-us/library/jj150527%28v=exchg.150%29.aspx, then edited): Data loss prevention (DLP) is an important issue for enterprise message systems because of the extensive use of email for business critical communication that includes sensitive data. In order to enforce compliance requirements for such data, and manage its use in email, without hindering the productivity of workers, Exchange Online Plan 2 includes DLP features that make managing sensitive data easier than ever before. DLP policies are simple packages that contain sets of conditions, which are made up of rules, actions, and exceptions that message administrators create in the Exchange Administration Center (EAC) and then activate to filter email. You can create a DLP policy, but choose to not activate or enable it. This allows you to test your policies without affecting mail flow. DLP policies can use the full power of existing transport rules. In fact, a number of new types of transport rules have been created in order to accomplish new DLP capability. One important new feature of transport rules is a new approach to classifying sensitive information that can be incorporated into mail flow processing. This new DLP feature performs deep content analysis through keyword matches, dictionary matches, regular expression evaluation, and other content examination to detect content that violates organizational DLP policies. In addition to the customizable DLP policies themselves, you can also inform email senders that they may be about to violate one of your policies—even before they send an offending message. You can accomplish this by configuring Policy Tips. Policy Tips are similar to MailTips, a feature introduced in Microsoft Exchange Server 2010, and can be configured to present a brief note in the Outlook 2013 client that provides information about possible policy violations to a person typing a message.
eDiscovery (copied from http://technet.microsoft.com/en-us/library/fp161516(v=office.15)): Electronic discovery, or eDiscovery, is the process of identifying and delivering electronic information that can be used as evidence. SharePoint Server 2013 introduces the eDiscovery Center, a new type of site collection that serves as a portal for managing eDiscovery cases. From this central location you can discover content in the SharePoint farm, in Exchange Server 2013, on file shares, and in other SharePoint farms. You can apply a hold to SharePoint and Exchange content that you discover. The hold ensures that a copy of the content is preserved, while still allowing users to work with their content. When you have identified the specific items that you will have to deliver, you can export them in an industry-standard format.
Records management and Compliance (copied http://technet.microsoft.com/en-us/library/fp161517(v=office.15), then edited): The records management and compliance features in SharePoint Server 2013 provide improved ways to help you protect your business. Compliance features of SharePoint Server 2013 have been extended to sites. You can create and manage retention policies in SharePoint Server 2013, and the policies will apply to SharePoint sites and any Exchange Server 2013 site mailboxes that are associated with the sites. When a project begins, the project owner creates a SharePoint site and an Exchange Server 2013 site mailbox. The project owner selects the appropriate policy template and invites team members to join the project. As the team adds documents to the site, sends email messages, and creates other artifacts such as lists, these items automatically receive the correct retention policies. When the work is completed, the project owner closes the project, which removes the project's folders from the team members' user interface in Outlook 2013. After a certain time, as specified by the policy, the project expires, and the artifacts associated with the project are deleted.
PowerView (copied from http://technet.microsoft.com/en-us/library/jj542395(v=office.15)) enables users to visualize and interact with modeled data by using highly interactive visualizations, animations and smart querying.. Users can present and share insights with others through rich storyboard presentation capabilities.
Please start introducing SPO Administration:
-Different from On Premise
-Now Infra Administration
-SLA, Backup and Services are managed by Microsoft
-Reduced IT efforts to manage the environment
Please start introducing SPO Administration Tasks and Options.
What is the job of the SharePoint Online Service Administrator?
The SharePoint Online Service Administrator can:
Create, delete, and restore site collections
Grant access to site collection administrators
Grant access to external users and support partners
Allocate and monitor site collection storage
Plan for multilingual sites
Set up user profiles and My Sites
Set up InfoPath Forms Services for the organization
Configure and manage managed metadata
We will provide a demo of the SharePoint Admin Center in a couple of minutes.
For additional info about the panel, please visit:
The Office 365 admin center can be used to set up your organization in the cloud, add users, manage domains, licenses, and much more.
This is the landing page in the Office 365 admin center. For small and midsized business plans, you see links to common tasks like setup, adding users, and billing along with service health. For enterprises, you see service health, service requests, and the message center. There are also links to learning resources and the Office 365 community on the right.
As a SharePoint Online admin, you can NOW use the SharePoint Online Management Shell to run administrative commands from the command line. This can help you manage users, sites, and organizations more efficiently.
SharePoint Online Management Shell is a Windows PowerShell module. You can use it to manage SharePoint Online users, sites, site collections, and organizations from the command line, instead of using the SharePoint Administ
If you have not used Office 365 and SharePoint Online before to administer SharePoint Online, the SharePoint Online Administration Center is a good place to start. For more information about the SharePoint Online Administration Center, see SharePoint Admin Center Help.
After you become familiar with SharePoint Online features and technologies, just use Windows PowerShell cmdlets. Especially when you want to manage many SharePoint Online users, sites, or site collections, SharePoint Online Management Shell cmdlets are the choice.
ration Center user interface. Windows PowerShell enables you to perform these command-line operations by using a custom command called a cmdlet.
A hybrid SharePoint environment is composed of SharePoint Server, typically deployed on-premises, and Microsoft Office 365 - SharePoint Online. A hybrid environment may be configured to provide one of several levels of integration, depending on the purpose of the integration.
Hybrid SharePoint environments may provide some or all of the following functionality:
Federated search: Users in the cloud and in your on-premises domain environment will be able to obtain search results that include content from both locations.
Business Connectivity Services: Makes line-of-business data available, by using Business Connectivity Services, to applications for SharePoint and external lists in SharePoint Online.
Single sign-on (SSO): Users who are connected to either the corporate network or Office 365 only have to authenticate once in a given session to access resources in both the on-premises SharePoint farm and SharePoint Online.
Directory synchronization: User accounts in the on-premises Active Directory Domain Services (AD DS) domain automatically synchronize to Office 365.
One-way or two-way server-to-server trust: A trust relationship between the on-premises SharePoint farm and SharePoint Online that enables secure connections and data flow.
Single Cloud Identity suitable for Small and Medium Organizations with no significant need for On-Premises directory or applications
Single Identity but separate credentials suitable for Medium and Large organizations
Single Federated Identity and credentials suitable for Medium and Large organizations
Post GA we will release a new version of Dirsync that will enable Password Sync and advanced topologies (multi forest)
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Defense in depth is a best practice across the industry, and it's one that we take seriously.
When we do deploy the software into data centers we look at the controls that we have to apply and every single part of the stack, be it the physical controls to prevent people getting access to equipment, to encrypting data over the network, to locking down the hosts, installing anti-virus software, making sure that they're patched and kept up to date, or whether it's maintaining the applications themselves and security within the applications.
Having a rich set of controls and defense in-depth strategy ensures that should any one area fail for whatever reason there are compensating controls in other areas to maintain our customer security and privacy at all times.
Security is an ongoing effort that combines experienced and qualified personnel; software and hardware technologies; and robust processes to design, build, deploy, operate, and support the service. Security must be vigilantly maintained, regularly enhanced, and routinely verified through testing.
As you can see from the slide, we have a multidimensional approach to securing our online services. It starts in our facilities where we have robust physical security controls, including video surveillance in all of our facilities, and as you move up the stack, up the slide into our service, you can see key controls like two-factor authentication for all the folks that access our services. And then as you move towards the access control monitoring, file data integrity, you can see that we think about security both in the facility, in the infrastructure, and in the application.
Example of control domains to discuss:
Vulnerability Management- Multiple layers of automatically updated anti-virus protection is utilized to protect malicious code from entering the environment. Intrusion detection and prevention systems are in place to detect, alert and where applicable prevent anomalous activities or deviations from a baseline configuration that may be indicative of a suspected compromise.
Training and Awareness-Formal training for all engineers, test, and program managers including design and coding standards .
Physical Access- Restrictions by job function exist so that only essential personnel are authorized to physically access customers’ hardware. Authorization requires:
Badge, and card reader restricted access
On-premises security officers
Continuous video surveillance
Controls across our framework are ranked and marked for review though a program we call cycle testing
You should use this slide to introduce Microsoft SharePoint Online Availability
Two metrics commonly used in service continuity management to evaluate disaster recovery solutions are a recovery time objective (RTO), which measures the time between a system disaster and the time when the system is again operational, and a recovery point objective (RPO), which measures the time between the latest backup and the system disaster, representing the nearest historical point in time to which a system can recover.
SharePoint Online is hosted in Microsoft-managed, enterprise-level data centers that are designed to operate highly available online services. Because of this, the Microsoft SLA with SharePoint Online subscribers is set at 99.9 percent uptime.
However, service availability can be affected by hardware failures, natural disasters, and human error. To address this, SharePoint Online offers service continuity management, a process for managing risks to ensure that a company’s IT infrastructure is capable of providing continuing services if normal availability solutions fail. Service continuity management for SharePoint Online includes provisions to quickly recover from such unexpected events.
Two metrics commonly used in service continuity management to evaluate disaster recovery solutions are a recovery time objective (RTO), which measures the time between a system disaster and the time when the system is again operational, and a recovery point objective (RPO), which measures the time between the latest backup and the system disaster, representing the nearest historical point in time to which a system can recover. SharePoint Online has set an RPO and RTO in the event of a disaster:
12-hour RPO: Microsoft protects an organization’s SharePoint Online data and has a copy of that data that is equal to or less than 12 hours old.
24-hour RTO: Organizations will be able to resume service within 24 hours after service disruption if a disaster incapacitates the primary data center.
Please show this slide as reference and suggest to have a closer look after the Web Seminar
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.isasters, and human error. To address this, SharePoint Online offers service continuity management, a process for managing risks to ensure that a company’s IT infrastructure is capable of providing continuing services if normal availability solutions fail. Service continuity management for SharePoint Online includes provisions to quickly recover from such unexpected events.
Two metrics commonly used in service continuity management to evaluate disaster recovery solutions are a recovery time objective (RTO), which measures the time between a system disaster and the time when the system is again operational, and a recovery point obje