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BM2006N Haematology and Transfusion Science
Poster preparation and formatting.
Below are formatting suggestions for the preparation and formatting of the assessed poster, using Microsoft Word 2003. If you are using a different word processing package, these instructions may not be appropriate.
Open a new document in Microsoft Word 2003
Go to ‘Page Setup’ in the ‘File’ pull-down menu
Select the ‘Paper’ tab, then select ‘Custom 1’ from the ‘Paper size’ pull-down menu
We suggest that you ‘customise’ to A3, so set the width to 16.54” and height to 11.69”
Then select the ‘Margins’ tab, and set the top margin to 3”. Leave the other margins at the default settings
Under ‘Orientation’, select ‘Landscape’, then click ‘OK’
MS Word will display an error message about ‘printable margins’ - click on the ‘Ignore’ button. This will return you to the document window
In the upper tool bar, we suggest you set the % to 50% for the moment - you will then see the whole ‘A3’ page on the screen, in ‘landscape’ orientation
The cursor will position itself 3” down from the top of the page, and, therefore, the space below is for your text/figures, etc. The space above the cursor you can use for the ‘title’ and ‘authors’. Once you have typed in your title and authors, you can go back and adjust the 3 inch top margin if it isn’t exactly right for you
You will probably want to format the ‘text area’. You will see from our specimen poster on ‘Sickle Cell Disease’ that we chose a ‘three column’ format, but make your own decision by going to the ‘Format’ pull-down menu, then choose ‘Columns’. You will see that you have a number of ‘Presets’ to choose from, as well as a facility to set the column width. For the specimen poster we chose ‘three column’ and left the column width at the default setting
You need to decide on ‘Fonts’ and ‘Font sizes’. The poster will be easier to read if you use a plain ‘un-fussy’ font, such as ‘Arial’. In the specimen poster the font sizes are:
Title: 48 pt
Authors: 28 pt
Text: 14 pt
References: 10 pt
The figures in our specimen poster are scanned digital jpeg images, imported into text boxes (from the ‘Drawing’ tool bar)
The title and authors can be inserted (above the body text) within text boxes (from the ‘Drawing’ tool bar). Once you have typed your title/authors into the text boxes, and adjusted font/font size/colour to your choice, you can now format the text boxes - you will probably want to get rid of the line around the text boxes themselves. Double click on the margin of the text box, and within the ‘Format text box’ menus that appear, choose’ Colour and Lines’, and then ‘Lines’. Select the ‘Colour’ pull down, then select ‘No Line’. Click ‘OK’
When referencing information in the text, in the specimen poster we used the ‘numerical’ system (such as used by the journal ‘Nature’), setting the reference number as a ‘superscript, in a contrasting colour to that of the body text
In the reference list, if a cited reference has 3 or fewer authors, they should all be given (with initials). If more than 3 authors, just the first author should be given (with initials), plus ‘et al.’
Reference article titles have been omitted to save space
Journal names have been abbreviated using the standard abbreviation for the particular journal - if you abbreviate the journal name, you must use the correct abbreviation or you will lose marks!
In our specimen poster, cited references are given with both first and last pages. It is acceptable (although less preferable) to give just the first page. However, you must not mix systems ie. either all first-last, or all just first
Textbook citations should be formatted as on the specimen poster
You will be expected to cite at least 10 references, of which at least 5 should be from peer-reviewed journals, rather than textbooks. Wikipedia is not acceptable!
Your poster should be formally word processed, as above, and printed, and should not be a ‘cut and paste’ pastiche. It should be at least A3 size
Haematology and Transfusion Science
Your poster should be formally word processed, as above, and printed, and should not be a ‘cut and paste’ pastiche. It should be at least A3 s