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Olathe Public Schools Acceptable Use Policy
The use of technology is a vital aspect of the educational experience of Olathe Public Schools students. Various technologies used affords the district’s students with engaging and impactful learning opportunities. With these opportunities comes the importance of a full understanding of the rights and responsibilities of both the student and the Olathe Public Schools.
Student use of technologies, both personally-owned and district-owned, while on district property or at school related activities is a privilege and afforded for the educational benefit of each student. Failure to adhere to district guidelines and policies may result in disciplinary action including, but not limited to, temporary or permanent loss of use.
Definition of Technologies
For the purposes of these guidelines and policies, technology in the Olathe Public Schools is defined as the district’s network (wired and wireless), servers, computer workstations, laptops, mobile technology, peripheral devices, application databases, online resources, Internet access, email, and any other technology designated for use by students, including any and all new technologies adopted and deployed by the district, as they become available. These guidelines and policies also include access to and use of any Olathe Public Schools technologies while on or near school property, in school vehicles, at school-sponsored events and activities, and the appropriate use of district-owned technologies and resources while off campus. The intended uses of technologies are for the educational benefit of students. Failure to comply with district policy may result in restricted or revocation of use of technologies.
Olathe Public Schools District Rights and Responsibilities
The district has the responsibility to assist students with (a) development of skills for successful educational use of technologies; (b) development of skills and understanding of appropriate and responsible use of technologies; and, (c) integration and use of technologies with district-approved curricula and educational activities.
In order to ensure the security of district information resources, including confidential student files, email, district staff personnel files and any other type of confidential data, the district may restrict access to technologies and at all times reserves the right to access student digital files, messages and account information on any district-owned technologies. School and or district officials may read, examine or inspect the contents of any personally-owned technology or district-owned technology upon reasonable suspicion that the contents or recent utilization of the technology contains evidence of a violation of these or other standing rules or policies, as well as any local, state or federal law(s).
In accordance with the Children’s Internet Protection Act, Olathe Public Schools educates staff and students regarding appropriate online behavior to assist with ensuring Internet safety. This includes use of email and Web 2.0 resources (social media). The district has deployed filtering technologies and protection measures to restrict access to inappropriate content such as those that are illegal, harmful or contain potentially offensive content. While every effort is made to provide the most secure and optimal learning environment, it is not possible to absolutely prevent access (accidental or otherwise) to inappropriate content.
It is each student’s responsibility to follow the guidelines for appropriate and acceptable use. When unacceptable or inappropriate use of technologies by a student occurs, the district will take appropriate disciplinary action and will immediately notify parents/guardians and other officials as warranted.
Student Rights and Responsibilities
Student use of technologies is a privilege intended for the educational benefit of each Olathe Public Schools student. Students must comply with the terms of these guidelines and all applicable Board of Education policies relative to the use of technologies. As such, in all uses of technologies in the Olathe Public Schools, the student rights and responsibilities are:
a) Respect the rights of privacy of all students and district personnel;
b) Remember and practice an understanding that all student communications represent the district and as such reflect on the integrity, ethics and good name of the Olathe Public Schools as a public education institution;
c) Practice and apply ethical and acceptable standards of behavior, conduct and courtesy as are expected in the school, all classrooms and all district settings;
d) Comply with all local, state and federal laws, Board of Education policies, and administrative and school guidelines regarding the use of copyrighted materials;
e) Refrain from seeking unauthorized access to school, district, other public or private networks, technologies or digital/electronic files for any purpose;
f) Comply with all related Board of Education policies, administrative guidelines and school operating procedures related to acceptable and responsible use;
g) Cooperate fully with building and district administrators should an incident of inappropriate use be reported or suspected; and,
h) Utilize District-provided technologies (see definition of technologies in this policy) in adherence with all district policies and settings, as designated and governed by any current and future federal privacy and protection.
While using technologies in the Olathe Public Schools, the student will:
a) Adhere to appropriate digital citizenship expectations;
b) Access, open, view, modify and/or delete only your/their personal digital files/educational work/email accounts and passwords;
c) Restrict Internet and bandwidth usage to support school assignments/activities;
d) Immediately report threatening messages or inappropriate use/access of Internet files/content to a teacher or administrator;
e) Use all district technologies to communicate and collaborate with others in ways that are kind and respectful;
f) Assume full responsibility and behave in ways that are ethical and responsible, even when technologies may provide the freedom to do otherwise; and,
g) Use only the appropriate wireless access, as provided by the district for student use, and never attempt to establish any rogue access to any district-owned technologies (see definition of technologies in this policy).
Unacceptable and Inappropriate Use
The following specific forms of use of technologies are unacceptable and inappropriate and will be considered violations of Board of Education policy and administrative guidelines. Violators will be subject to disciplinary action, including but not necessarily limited to, temporary or permanent loss of use or access.
a) Create, copy, knowingly distribute or post any type of malicious code to any district-owned technologies;
b) Send or post any digital messages (email, social media, or other) using someone else’s name or provide personal information about another individual without their consent;
c) Send messages that are inconsistent with Board of Education policies or administrative guidelines;
d) Send messages that are sexist, racist or otherwise discriminatory, inflammatory or hurtful;
e) Send inappropriate messages to any type of digital technology;
f) Send messages, download files or access websites that knowingly contain obscene language, graphics, pictures, or any inappropriate content – to include any that are encoded/encrypted or attached to other messages;
g) Engage in online chat sessions not directly-related to coursework;
h) Lend any account ID or account password to another student and/or adults;
i) Create any social networking site or presence while masquerading as another student or adult;
j) Use obscene, harassing, bullying or abusive language in any digital or non-digital format;
k) Record or distribute media on the Internet with the intent to manipulate or embarrass others – students or adults;
l) Disabling or attempting to disable any district filtering, monitoring or security system installed on any District technology;
m) Violate copyright laws;
n) Attempt to log in to any district network (wired or wireless) as a network administrator at any time without proper authorization;
o) Vandalize or destroy data of another user – student or adult;
p) Plagiarize the work of others in completing digital or non-digital school assignments; nor,
q) Use technologies in any way that violates school rules, administrative guidelines, Olathe Public Schools Board of Education policies or local, state or federal law.
Consequences for Unacceptable and Inappropriate Use
Students violating these policies or other related administrative guidelines or the Olathe Public Schools Board of Education policies related to Student Acceptable Use of Technologies will be subject to any and all applicable disciplinary measures. Possible disciplinary measures may include and may not be limited to:
Appropriate disciplinary or legal action in accordance with the Student Code of Conduct
Appropriate disciplinary or legal action related to monetary damages
Suspension of access to any or all district technologies (see definition of technologies in this policy)
Revocation of access to the district supplied system user account
Possible criminal and/or civil prosecution
Violations of the Acceptable Use Policy fall into two broad categories: "Minor Offenses" and "Major Offenses." A Major Offense of the AUP is also a Major Code of Conduct Violation.
A minor offense is an action or behavior that violates a rule that has been put in place to maintain the strength, integrity and sustainability of our technology program. Minor offenses include, but are not limited to, the following:
Forgetting to bring the laptop to school.
Using software and services whose use may be deemed inappropriate for the teaching and learning approach of a specific course or subject (e.g., language translation services, literature summary sites, calculators and equation solvers).
Sharing or soliciting username, PIN and/or password information with or from other students.
Transporting or using the laptop without a hard, protective case similar to the one originally issued with the laptop.
Placing stickers directly on the laptop or putting paper or other objects beneath the bottom protective case
Not addressing needed repairs (e.g., cracked screen, cracked trackpad, missing keys, bent corners).
Creating secondary accounts for the laptop (e.g., for a friend or parent or to enable parental controls)
Installing operating systems other than those installed by the OPS Tech Department (e.g., Boot Camp, Virtual Machines)
Upgrading the Mac Operating System beyond OPS’s currently supported version (e.g., 10.12 Sierra)
Changing the following settings in the System Preferences:
Sharing → Changing the Computer Name
Sharing → Disabling or changing settings for Remote Login
Sharing → Disabling or changing settings for Remote Management
Security → Turning on FileVault
Security → Enabling the Firewall
Parental Controls → Converting this account to a parental controls account
Profiles → Modifying or removing any OPS-related profiles
Practicing poor power management techniques (e.g., coming to school with laptop not fully charged).
Charging computer in non-designated outlets. Charging areas will be designated by individual schools.
Network Access (Minor)
Installing or using unauthorized 3rd party multi-node file-sharing software (e.g., Torch, BitTorrent, Transmission) on school laptops. iChat, Dropbox, Evernote and AirDrop do not fall under this category.
Using personal laptops or tablets instead of the school-issued laptop.
Sending chain emails, inappropriate broadcast messages or any other information that may cause undue network congestion.
Using the network for commercial purposes. The school will not be responsible for any financial obligations resulting from school-provided laptops, technology or access to the Internet (including Bitcoin related sites/services).
Installation of third party firewalls, anonymizers or proxies.
Accessing non-OPS wireless networks with the laptop while on campus (this includes personal hotspots).
Attempting to connect to the OPS wired or wireless network with non-authorized devices including personal laptops, phones or tablets.
A major offense is a serious violation of the standards of the community and poses a threat to the safety and security of the school’s network, infrastructure, students, faculty and greater community. Major Offenses include, but are not limited to, the following:
Privacy, Property, & Community
Accessing or deleting the OPS administrative account.
Vandalizing the laptop or other network resources. This includes defacing, engraving, coloring, painting, etching, stickers, skins and using marker on the laptop itself. It also includes deliberately removing keys or deforming the original shape of the laptop and its components.
Accessing laptops, accounts and files of others without permission. This includes going on to someone else’s computer and accessing any web page, social network or application without the owner’s knowledge or permission or impersonating someone online.
Recording, filming or photographing teachers or other students without express permission to do so. If teachers or other students have given permission to record, the student who receives permission is expected to respectfully and responsibly use and manage the recorded material. Sharing or publicly posting captured material without permission is also prohibited.
Using the laptop and its applications or the school network either in or out of school to harass, disparage or intimidate another person or the school itself.
Sending or posting messages that are detrimental to the reputation of OPS using the sender’s school email address or other means of identification created by OPS.
Installing or distributing unlicensed or illegal software.
Using the network in support of illegal activities or businesses or for gambling. The school will not be responsible for any financial obligations resulting from school-provided technology or Internet access.
Network Access (Major)
Failing to install and log into Global Protect.
Placing, creating or accessing sexually explicit, violent, obscene or unlawful material.
Attempting to get around OPS’s network security or to impair functionality of the network including the use of VPNs or remote login tools (e.g., GoToMyPC, LogMeIn) as a means for circumventing OPS network protocol.
Attempting to bypass restrictions set by the network administrators.
Using a computer for distribution of inappropriate or illegal material including text, audio, images or video.
Providing billable services to others for the use of your laptop or OPS network resources.
Using another student's wireless access code, with or without their permission.
A responsible laptop user keeps software up to date to keep the machine bug free and stable. There are 3 major update categories: Operating System (Sierra), and apps (App Store programs, non-app store programs).
Users are NOT allowed to upgrade to a new operating system until notified it is ok to do so. (e.g. 10.12 to 10.13)
macOS – There are 3 places to update macOS (Video)
Apple Menu -> App Store -> Updates
App Store -> Updates
Apple -> System Preferences -> Software Update
App Store Application (Video)
Non-App Store Apps - Updates for these apps will vary but generally can be updated from the app preferences or Help. (Video)
The Time Machine Back Up is available for your laptop use. It makes a copy of all your applications, settings, and files (including music, photos, and movies) that can be used for recovery if your computer gets damaged or stolen. It is also used when doing major upgrades or transitioning to a new computer. In order to do this, you would need an external drive with enough space to store the resulting back up files. Since you will be using OneDrive for data storage using Time Machine is not as critical.
How and when to back up your computer
To back up your computer, connect an external USB hard drive. The first time you connect an external drive a window will appear and ask if you want to use this drive as a Time Machine backup.
If so, select Use as Backup Disk. The backup process will begin automatically within a minute or two. You can also click on the Time Machine icon in the top left corner of the screen and choose 'Back up now.' This menu also provides the date or time of the most recent back up. It is best if you back up every 2-3 days to minimize the risk of lost information should your computer get damaged, lost, or stolen.
The security of the laptop and the information on it is your responsibility. Never leave your laptop unattended. OPS laptop users will have a password for accessing the laptop, a password for accessing Office 365, and perhaps several more depending on tools and services that one uses. OPS recommends that set your computer to prompt for a password when waking from sleep either immediately or after 1 minute. This will protect you and your computer should you have to leave it unattended for some short period of time.
Never share your passwords with your friends, and try to pick something that is memorable but not obvious.
A laptop might get misplaced, accidentally taken, or in some rare cases stolen. For this reason, it is incredibly important to password-protect your information with a secure and private password.
What makes an effective password or passphrase
A good, strong, and secure password is at least 8 characters long and contains a mix of numbers, letters, lower case, and upper case characters. Even stronger and more secure is a passphrase - a combination of words that feature a mix of numbers, letters, lower case, and upper case characters. The strongest passphrases are 20-30 characters long. Your password or passphrase should be memorable to you, and not obvious to others. Avoid using your name, the town where you live, your birthday, or phone number. Don't use repeating numbers or letters or sequences like "abc" or "123." Also, avoid using sequences of letters that are near each other on the keyboard such as "qwerty" or "asdfg."
How to handle a missing computer (Video)
If your computer is missing tell an adult as soon as possible. If at school, tell a teacher. Check the Office or the Library to see if anyone has returned it there. Retrace your steps and try to locate the computer. Use Find My Mac by signing in to iCloud.com or the Find My iPhone app. If at home, tell your parents. If it has been missing for a long time, the school and your parents will help determine if it seems to have been stolen. In this case your parents will need to acquire a police report .
If you find someone else's computer unattended, take it to the Office.
What to do with laptop during a game, performance or other off-campus event.
Leave the computer on a locked bus or other locked vehicle.
Leave the computer with a trusted adult.
Leave the computer in a locker.
Developing good habits with your MacBook Air will help you effectively continue to use your computer while at school and while at home. All students are expected to bring computers to school fully charged. Following good power management techniques should help your computer last an entire school day without needing to charge it. Students are NOT allowed to charge computers in classrooms.
When moving around with your laptop, it is essential to use the practices recommended in the video below to ensure the safety and integrity of the machine.
Power management and energy saving strategies
You can make your laptop battery last longer by practicing good power management techniques. When not plugged into a wall, quit applications you are not currently using, lower the keyboard backlight, lower the display brightness, turn off Wi-Fi (if not needing the internet), turn off Bluetooth (if not using it), and reduce the time until your computer goes to sleep. (Video)
Transporting and walking around with the laptop. (Video)
Always close your laptop when carrying and walking with it. You shouldn't ever drop your computer, but accidents do happen. Dropping a computer while it is open has a much higher chance of catastrophic damage than dropping it when it is closed. Avoid extreme temperatures (very hot or very cold) when transporting your laptop and do not squeeze it in between heavy objects such as books. (Video)
Understanding how the laptop operating system has been configured and resolving issues quickly are key steps to maintaining your laptop and keeping it in good running shape. Whenever you have an issue fill out a ? ticket so that your problem is logged and sent to the Tech Department. Once you have filled out the ticket, visit your campus tech team to get help. If you are not going to be able to come to the school within a day or two, you can take the laptop to an Apple Store for warranty repairs (this does not include cracked screens). If you visit an Apple Store please also let a member of the Tech Department know. Administrators of the laptop have access to System Preference settings, and it is important to know that changing certain settings could impact the ability to use the computer.
System Preferences and folders you should not change
The laptop has been set up in a way so that it functions correctly within the OPS Network. There are settings in the System Preferences that you should not change. This includes settings in menus such as Sharing and Security & Privacy. You should also not change the contents of the System or Library folder on your hard drive. Watch the video below to become more familiar with the System Preference you should not change.
How to create a ticket
Go to ?
When to report immediately
Three issues with your computer should be addressed immediately since they pose a safety risk to you and the OPS community:
Puncture of crack to metal casing on computer
For all other problems (loose display hinge, missing keys, strange noises), fill out a ticket and then come to the ? during an appropriate time (free period, recess, CWP, etc.). There is no reason to leave class unless it is one of the problems above. It is important to get these issues addressed quickly as non-fixing them can lead to larger and more expensive repairs.
Solutions to Common Problems
Below are some steps you should follow for problems that commonly occur for OPS laptop users
The trackpad has a layer of glass on the surface that if cracked, can cut you or cause further damage to the components beneath it. A cracked trackpad must be repaired immediately. This is not a warranty repair and your family will be responsible for the repair cost. To avoid cracking your trackpad, don't put anything between the keyboard and the display when closing the laptop and don't bang on the trackpad or tap it too aggressively.
Cracked display screen
A crack in your display screen is very dangerous. Not only can the broken glass cut you, if not repaired quickly the glass can cause further damage to the LCD screen behind the glass. Bring a laptop with a cracked screen to the Tech Center immediately. This is not a warranty repair, so your family will be responsible for the $250 insurance deductible towards the replacement screen.
Cracked or missing protective case
OPS has provided a rubberized plastic case with the MacBook Air. It is necessary to have this case or a comparable protective case on the TOP and BOTTOM of the computer at all times.
Wi-Fi not working
If you're wireless internet is not working, first check to see if it is on in the top right of your computer. Also, make sure you are connected to the correct network. Before filling out a ? ticket or visiting the Tech Center, first try turning your WiFi off and on. If that doesn't resolve the issue, restart your computer.
Slow computer or "spinning beach ball"
If your computer or an application is giving you trouble, the first thing you should do is restart your computer (Apple Menu -> Restart). The video below explains other things to be aware of.
Spilled water or other liquid on computer
Never keep an open liquid container near your computer, but if an accident should happen there are some very important steps you must follow.
Stop the source of the spilling
Power down the computer immediately
Unplug any USB or power cables from the computer
Gently wipe any visible water from the surface
Do NOT attempt to turn the computer back on for at least 72 hours (3 days)
Notify an adult and a member of the Tech Department to begin the damage assessment and repair process
Missing keyboard keys or other keyboard problems
If you are missing any keyboard keys, visit the ? to see if any replacements are available. If not, someone will provide instructions for ordering replacement keys, and a member of the Tech Department will install the replacement keys. If you are having other keyboard issues, check your System Preferences to make sure that you don't have alternate settings enabled that may impact how your keyboard functions.
Spotlight search not working correctly
If your Spotlight search is not working correctly, it might be re-indexing the files on your laptop. If this is the case, you need to wait until it completes. If it is not rebuilding, you can go to Self-Service -> Computer Maintenance -> Rebuild Spotlight Index to start a rebuild. For other Spotlight problems, the best thing you can do is properly restart your laptop (Apple Menu -> Restart) and see if that helps. (Video)
Backup not working
If your backup drive does not seem to be working you should bring it to the Tech Center along with your laptop so that we can help troubleshoot the problem. Here are some common messages that you might see:
Preparing backup... - It can take a while for the backup to prepare, especially if it has been a while since your last backup. Just let this process complete.
Backup Delayed - this means that backup was started but never completed. Connect your backup drive and let the back up process complete.
Backup not configured - This means that your backup drive has somehow gotten disassociated with your computer. Bring your drive to the ? to get it reconfigured.
AirDrop - With AirDrop, you can wirelessly send photos, videos, websites, locations, and more to a nearby iPhone, iPad, iPod touch, or Mac.
What you need
Make sure that both devices can use AirDrop:
On Mac computers, choose Go from the menu bar in the Finder. If the Go menu includes AirDrop, that Mac can use AirDrop.
On iOS devices (iPhone, iPad, or iPod touch) open Control Center by swiping up from the bottom of the screen. If AirDrop is in Control Center, that
https://support.apple.com/en-us/HT204144iOS device can use AirDrop.
Turn on and set up AirDrop
On Mac computers:
Choose Go > AirDrop from the menu bar in the Finder. An AirDrop window opens. If Bluetooth or Wi-Fi is turned off, you'll see a button to turn it on. AirDrop turns on automatically when Bluetooth and Wi-Fi are on.
To receive files from everyone instead of only those in your Contacts app, you can use the “Allow me to be discovered by” setting at the bottom of the AirDrop window.
On iOS devices:
Open Control Center.
Tap AirDrop, then choose whether to receive items from everyone or only from people in your Contacts app.
Choose Go > AirDrop from the menu bar in the Finder. Or select AirDrop in the sidebar of a Finder window.
The AirDrop window shows nearby AirDrop users. Drag one or more items to the recipient's image in the window, then click Send.
Or use the Share feature:
Click Share, if available in your app. Or Control-click an item in the Finder, then choose Share from the shortcut menu.
The Share menu lists several sharing options. Choose AirDrop.
Select a recipient from the AirDrop sheet, then click Done.
If you don't see the recipient in the AirDrop window or sheet, read the tips for sending items below.
Receive Items If the recipient is signed in to your iCloud account, the item you're sending is automatically accepted and saved. Otherwise, the recipient is asked to accept the item before it's saved to their device. • On a Mac, the item is saved to the Downloads folder. • On an iOS device, the item appears in the appropriate app. For example, photos appear in the Photos app and websites appear in Safari.
Tips for sending items If you don't see the recipient in the AirDrop window or sheet:
Make sure that both devices have AirDrop turned on and are within 30 feet (9 meters) of each other.
If you're sending to an iPhone, iPad, or iPod touch:
Your Mac needs to be a 2012 or newer model with OS X Yosemite or later.
The iOS device must be using iOS 7 or later and have
https://support.apple.com/en-us/HT204023Personal Hotspot turned off in Settings > Cellular.
If you're sending to a Mac:
If the receiving Mac is using OS X Mavericks, Mountain Lion, or Lion, it needs to have an AirDrop window open: choose Go > AirDrop from the menu bar in the Finder.
If the receiving Mac is a 2012 or older model, click “Don't see who you're looking for?” in the AirDrop window or sharing sheet of the sending Mac. Then click “Search for an Older Mac.”
Find out if the Mac has “
https://support.apple.com/en-us/HT201642Block all incoming connections” turned on in Security & Privacy preferences. A Mac won't receive items using AirDrop if this setting is turned on.
If AirDrop on the receiving device is set up to receive items from contacts only, make sure that both devices are signed in to iCloud. Also make sure that the email address or phone number associated with your Apple ID is in the Contacts app of the receiving device.
Battery Life - To squeeze more life out of your battery you'll need to start reducing or turning off features. Here are some of the things to try:
Dim your screen. Press the F1 key and move the screen brightness down. You can also control this in System Preferences.
Turn off Bluetooth. Click the Bluetooth icon in the Menu bar and choose Turn Bluetooth Off (or open System Preferences > Bluetooth and click Turn Bluetooth Off.
Turn off Wi-Fi. This is a bit more extreme as you won’t be able to use wireless internet. But if you're not using the internet or email make sure you turn Wi-Fi off. Click Wifi icon in the Menu bar (top right) and choose Turn Wi-Fi off.
Mute sound. Tap the Mute Sound button to get rid of any extraneous alerts and noise. You can turn sound on and off as you need to.
Avoid games and graphics-heavy appsTo get the most out of your MacBook's battery, you should avoid certain activities or types of software. Of course, you must work on your laptop, but watch out for these battery hogs:
Avoid graphically intensive apps. Don't use any games, 3D graphics or video editing apps if you can help it.
Shut down any unused apps. Quit any apps that you aren't using.
Check which apps are using most powerMac OS X informs you if any apps are using significant amounts of power in the Battery menu. Click on Battery in the Menu bar and check under Apps Using Significant Energy. Google Chrome is a prime culprit here; quit hungry apps and use a low-energy app instead. You can also get more detailed information on energy usage using the Activity Monitor app.
Click Go > Utilities and open the Activity Monitor app.
Now click on the Energy Tab and Energy Impact header to view the apps and processes taking up the most power on your Mac.
The Energy Impact area of Activity Monitor is a good way to choose apps based on the amount of battery life they take up.
Check for runaway processesA common way that batteries get drained quickly is if you have a "runaway process". A process could be an app, or another feature of Mac OS X and Mac OS Sierra, and sometimes they go awry and cause the processor to work overtime. You can use Activity Monitor to check that you haven't got any of these runaway processes.
Open Activity Monitor (Applications/Utilities).
Select the CPU.
Select All Processes.
Select the CPU column.
Look for any application that is taking up more than 70% of the CPU (and doing so consistently).
If it's a program like Safari, Mail or Google Chrome you should first try to quit the program normally. If it's not a regular app, or is not responding, you can select the process in Activity Monitor and press the Quit icon (in the top-left of Activity Monitor).
Dashboard – A separate desktop that will run mini-applications called widgets. It has a calendar, clock, calculator and a weather widget to begin with. There is a + and – to add or subtract widgets from Dashboard.
Desktop/Screen Saver – In System Preferences, click the “Desktop and screen saver” icon and the settings will appear. You can also right-click or Control-click on the desktop and select “Change Desktop Background”. This preference pane has two tabs, one for the desktop image and one for the screensaver.
To select a new background image or screen saver, just choose one from the many available. You can add your own desktop wallpaper by dragging an image onto the preview area or by clicking the “choose picture” button in the desktop image list.
Desktop – A place to temporarily store your work while performing a task. It is not a long-term storage solution.
To customize your desktop, change the size of icons, arrange them in a grid, and set other preferences for items on your desktop by changing the view options on your desktop. To do this, right-click or control-click on your desktop and choose Show View Options.
Dock – a bar at the bottom of your screen where you can place shortcuts to your favorite/frequently used programs. It can be moved to either side of your screen as well.
To add an application to the Dock, you can use Launchpad, which is an overview of all your applications. It will be located on the left side of your Dock. Click Launchpad to view your applications, then drag any icon to the Dock to create a shortcut.
Another way to add Dock items is from Applications folder. Find the Application you want and drag it to the dock. To get to the Applications folder, click on the Finder icon on the left of your dock.
If you already have an application open and want to add it to the dock, control-click or right-click if you have your trackpad set up this way, go to Options and select Keep in Dock.
To remove an icon from the dock, just click, drag and hold it out over the desktop. A “Remove” label appears. Release the icon and it disappears.
You can also choose how to display folders in the Dock. You can either view them as a folder icon, or as a stack.
Stacks display a folder's contents as a fan or grid when you click them in the Dock. Learn more about Stacks
The Dock includes the Trash (its icon looks like a waste basket). Drag any documents you no longer want to the Trash to get rid of them. When you move items to the Trash, you haven't completely deleted them. You can click the Trash icon in the Dock to see what it contains. When you're ready to permanently delete files or folders that you've dragged to the Trash, click and hold the Trash icon in the Dock and choose Empty Trash.
If you drag a disk or other mounted volume to the Trash, it changes to an eject icon to let you know that this action ejects or removes the item rather than erasing or deleting it.
If you don't see the Dock
You can also set the Dock so that it isn't visible until you need it. If you don't see the dock, try moving your pointer to the bottom or side of your screen to see if it appears. To turn Dock
hiding on or off, choose Dock > Turn Hiding On or Turn Hiding Off from the Apple () menu.
Additional Dock settings can be found in System Preferences.
Finder - If you're new to Mac, learning about the Finder is the first step toward finding and organizing your documents, media, folders, and other files.
Finder is the first thing that you see when your Mac finishes starting up. It opens automatically and stays open as you use other apps. It includes the Finder menu bar at the top of the screen and the
https://support.apple.com/en-us/HT201956desktop below that. It uses windows and
https://support.apple.com/en-us/HT201737icons to show you the contents of your Mac,
https://support.apple.com/en-us/HT201104iCloud Drive, and other storage devices. It's called the Finder because it helps you to find and organize your files.
Open windows and files To open a window and see the files on your Mac, switch to the Finder by clicking the Finder icon (pictured above) in the
https://support.apple.com/en-us/HT201730Dock. Switching to the Finder also reveals any Finder windows that might be hidden behind the windows of other apps.
https://support.apple.com/kb/PH25079?locale=en_USLearn more window actions, including how to resize, close, minimize, or maximize a window. When you see a document, app, or other file that you want to open, just double-click it.
Change how files are viewed in windows If you prefer to view your files as an alphabetical list instead of as icons, choose View > as List from the Finder menu bar, or use the View buttons at the top of the window. You can also view files in columns or using Cover Flow.
https://support.apple.com/kb/PH25361?viewlocale=en_LA&locale=en_LALearn more about the ways to view your files.
Use the sidebar in windows The sidebar in Finder windows contains shortcuts to
https://support.apple.com/en-us/HT203106AirDrop, commonly used folders,
https://support.apple.com/en-us/HT201104iCloud Drive, devices such your hard drives, and more. Like items in the
https://support.apple.com/en-us/HT201730Dock, items in the sidebar open with just one click. To change the items in your sidebar, choose Finder > Preferences from the Finder menu bar, then click Sidebar at the top of the preferences window. You can also drag files into or out of the sidebar.
https://support.apple.com/kb/PH25527?locale=en_USLearn more about customizing the sidebar.
Use folders To create a folder: 1. Click where you want the folder to appear, such as on the desktop or in another window. 2. Choose File > New Folder from the Finder menu bar. 3. This works for folders, not documents. To create a document for use in a particular app, open that app, then use its File menu to create a new document.
To move a folder or file into another folder: • Drag the item onto the closed folder. • Or double-click the folder to open it, then drag the item into the folder window.
To change the name of a folder: 1. Click the folder once to select it. 2. Press the Return key on your keyboard, type a new name, then press Return again. Some folders can't be renamed, including these: • Applications: Your apps (programs) go in this folder. • Desktop: Your Desktop folder and your
https://support.apple.com/en-us/HT201956desktop provide two ways of viewing the same files, so anything that you put in the Desktop folder also appears on your desktop. • Documents: When you use an app to create and save a new document, the app might save your document here. You can save documents wherever you want, or move them to other folders after saving them. • Downloads: Safari and other apps save downloaded files to this folder. • Music, Pictures, and Movies: Some apps store their libraries of music, pictures, or other media in
these folders, though the items in a library might be available only within its app. For example,
to see the pictures or movies you imported into Photos, open the Photos app.
Search for files
To search with Spotlight, click the magnifying glass icon in the menu bar on the top right, or press Command (⌘)–Space Bar. Spotlight is similar to
https://support.apple.com/en-us/HT201285Quick Search on iPhone or iPad.
https://support.apple.com/en-us/HT204014Learn more about Spotlight. To search from a Finder window, use the search field in the corner of the window:
Select a search result to see the file's location at the bottom of the window. To get to this view from Spotlight, choose the last item in the Spotlight search results: “Show all in Finder.” In both Spotlight and Finder, you can
https://support.apple.com/kb/PH21873?locale=en_USuse advanced searches to narrow your search results.
To move a file to the Trash, drag the file to the Trash in the Dock. Or select one or more files and choose File > Move to Trash (Command-Delete).
To remove a file from the Trash, click the Trash to open it, then drag the file out of the Trash. Or select the file and choose File > Put Back.
To delete the files in the Trash, choose File > Empty Trash. The storage space used by those files then becomes available for other files. In macOS Sierra, you can set up your Mac to
https://support.apple.com/en-us/HT206996empty the trash automatically.
iCloud - Documents that you store in iCloud Drive stay up to date across all of your devices, and you can access them from your iPhone, iPad, iPod touch, Mac, or PC, and on iCloud.com.
What you'll need
Before you set up
https://support.apple.com/en-us/HT204053sign in to iCloud with your Apple ID on all of your devices. Then make sure that your devices meet these requirements:
iPhone, iPad, or iPod touch with iOS 9 or later Mac with OS X Yosemite or later
PC with Windows 7 or later and
https://support.apple.com/en-us/HT204283iCloud for Windows
Safari 6 or later, Firefox 22 or later, or Google Chrome 28 or later
An active Internet connection
Update your iWork apps (Pages, Numbers, and Keynote) to the latest versions. Learn more about
https://support.apple.com/en-us/HT201385using iWork with iCloud Drive.
Set up iCloud Drive everywhere that you want to access and edit your files.
On your iPhone, iPad, and iPod touch
1. Tap Settings > iCloud. 2. Sign in with your Apple ID, if you need to. 3. Tap iCloud Drive. 4. Swipe to turn on iCloud Drive.
You can find your iCloud Drive files in the iCloud Drive app. If you don't have the iCloud Drive app on your device,
https://itunes.apple.com/app/id1070072560?ls=1&mt=8go to the App Store and download it.
On your Mac
1. Go to Apple menu > System Preferences and select iCloud.
2. Sign in with your Apple ID, if you need to. 3. Select iCloud Drive.
If you want to add the files from your Mac Desktop and Documents folder to iCloud Drive,
https://support.apple.com/en-us/HT206985turn on Desktop and Documents. On your Mac, you can find the files on your Desktop and in your Documents folder in Finder under iCloud. If you add a second Mac Desktop, the files from your second Mac won't automatically merge with the files on your first Mac. Go to your Desktop and Documents folders in iCloud Drive, then look for a folder with the same name as your second Mac.
1. Sign in to iCloud.com. 2. Select Pages, Numbers, or Keynote. You'll be asked if you want to upgrade to iCloud Drive.
3. Click Upgrade to iCloud Drive.
On your Windows PC
1. Go to Start, open Apps or Programs, and open iCloud for Windows.
2. Enter your Apple ID to sign in to iCloud. 3. Select iCloud Drive, then click Apply.
After you set up iCloud Drive, any documents that you've already stored in iCloud are automatically moved to iCloud Drive. Your iPhone, iPad, iPod touch, and
https://www.icloud.com/iCloud.com keep your files in the iCloud Drive app in addition to the iWork apps (Pages, Numbers, and Keynote) that you're used to seeing. If you don't see your files in these apps, they might be on a device that doesn't have iCloud Drive turned on.
These are a combination of keys that perform a function. The following are symbols Apple uses for certain keys:
Caps Lock ⇪
Common Shortcuts are:
Command⌘-C = Copy; Will copy any highlighted text to the clipboard
Command⌘-V = Paste; Will paste from the clipboard
Command⌘-Q = Quit; Quits the current program
Command⌘-Space Bar = Spotlight Search; Opens the Spotlight Search window
For a complete list of keyboard shortcuts go here:
https://support.apple.com/en-us/ht201236Mac keyboard shortcuts
Keychain – Keychain Access is a Utility built into Mac OS X that stores your passwords, certificates and other sensitive information securely. However, you may not want to use Keychain Access if someone else has the password to your user account. You cannot completely delete or disable Keychain Access, but you can delete individual keychains and keys. By deleting every keychain or key, you can prevent anyone from accessing your sensitive information should they ever log in to your user account.
Open the "Utilities" folder in the Applications folder in ‘Go’ Finder.
Double-click "Keychain Access."
Click the lock icon in the top left of the screen to unlock access to the Keychain settings
Enter the user's log-in password and click "OK."
Choose a keychain from the Keychains menu. For example, choose "login" to access keys that store log-in information. Under Category, choose the category of keychain data that you want to display. Right-click a key you want to modify and choose "Delete XYZ key" where XZY is the name of the key.
Right-click one of the keychains and click "Delete Keychain "XYZ"" in order to delete all of the keychain data at one time, where "XYZ" is the name of a keychain. Alternatively, click the keychain and select "Delete Keychain "XYZ"" from the File drop-down menu.
Choose "Delete References" to delete a keychain from Keychain Access but keep the information stored in the files. If you later want to restore the keychain, do so with the keychain password. To permanently delete the keychain information, choose "Delete References and Files."
Launchpad – helps you find, organize, and easily open your apps.
To open Launchpad and quickly access your apps: • Click the Launchpad icon in the Dock. • Press the launchpad key on your keyboard if present. • Pinch together your thumb-and-three-fingers in gesture on your trackpad.
When you enter Launchpad, OS X shows you all your apps. To open an app, simply click its icon.
By default, items in Launchpad are in alphabetical order. You can re-arrange icons on Launchpad by dragging them in the order you want. If there's not enough room to show all of your apps on one screen, Launchpad creates multiple pages. The dots at the bottom of the Launchpad screen show you how many pages of apps there are, and which page you are currently viewing.
To move between pages:
• Press the right or left arrow on your keyboard. • Click a dot at the bottom of the Launchpad screen. • Swipe left or right with two fingers on your trackpad.
You can also search for an app by entering its name in the search field at the top of the Launchpad window.
You can organize your apps into categories in Launchpad. Just drag and drop one icon onto another.
To see the contents of a folder in Launchpad, just click it. The other icons move out of the way so you can see the apps in the folder. To rename the folder click its name in this view. You can also move items from a folder, back to the main Launchpad screen. Simply drag an icon out of the Launchpad folder and let go. If you remove all of the icons from a Launchpad folder, the folder goes away automatically.
To exit Launchpad, open an app. If you want to exit without opening anything:
• Press the Escape (esc) key or Launchpad key on your keyboard. • Click the Launchpad icon, or another app icon in the Dock. • Use the Application Switcher or Mission Control to select another app.
• Pinch outward using your thumb and three fingers on your trackpad.
Launchpad and Mac App Store
When you purchase an app from the Mac App Store, it automatically appears in Launchpad.
If you later want to uninstall an app that you purchased, you can remove it from your Mac using Launchpad.
First, click and hold your pointer on an icon in Launchpad until all the icons on your screen start to wiggle. Or, press the Option key on your keyboard.
Click the remove button (X) in the upper left of the icon of the app you want to remove.
Note: If there is no "X" icon, the app wasn't installed from the Mac App Store, or the app is included as part of OS X. Check the documentation that came with the app for more information.
Click Delete to confirm you want to remove the app.
Tip: You can use the Mac App Store to install the app again if you want it back.
MacOS Sierra overview - Your Mac includes macOS, the world’s most advanced desktop operating system. MacOS includes features and apps you’ll use each day, and it enables your Mac, iPhone, iPad, iPod touch, and Apple Watch to work together.
What’s new in macOS
MacOS Sierra gives you simpler, smarter ways to use your Mac—such as asking Siri to find an email or open a document, simplifying secure online purchases with Apple Pay, unlocking your Mac with your Apple Watch, or watching the big game while writing a report. Learn more about new features in
http://help.apple.com/macOS/Sierra/WN/What’s New in macOS.
New to Mac
If this is your first Mac, it shouldn’t take long to get the hang of it. Dock, Siri, Spotlight, trackpad gestures—they might be unfamiliar now, but once you get to know them, you’ll wonder how you worked without them. Learn more about Mac basics in
http://help.apple.com/macOS/Sierra/new-to-mac/New to Mac.
Your Mac and Apple devices
Your Mac can work together in many ways with iPhone, iPad, iPod touch, and Apple Watch—for example, you can make and receive iPhone calls from your Mac, connect to the Internet using the personal hotspot on your iPad, unlock your Mac using your Apple Watch, or start browsing an online shop on your iPhone and then place your order on your Mac.
Apps for everyday things
Your Mac comes with fun yet powerful apps you can use to surf the web, send email and messages, capture notes and ideas, get directions, and more. Many apps are integrated, so you can easily do things like map an address from a contact card or add a calendar event from an email.
iCloud for everywhere you go
When you set up iCloud on your Mac and other devices, you can use iCloud features with apps such as Mail, Contacts, Calendar, iTunes, and more. You can also use iCloud features on your Apple TV, Windows computer, and iCloud.com.
Let Siri do it
Siri on your Mac is like having a personal assistant at your side. You can ask Siri to do things like open files or apps, send messages or emails, make calls, and find things on your Mac or on the Internet. You can keep Siri’s results handy on your desktop or in Notification Center.
Search your Mac and beyond
Spotlight is a fast way to find apps, documents, images, and more on your Mac. You can also get results from sources such as Wikipedia, news sites, Maps, iTunes, and movie listings. Just click to view a document, open an email, or check to see when a movie starts.
Customize your Mac
System Preferences offers many ways to customize your experience on your Mac. For example, you can use your favorite photo as the desktop picture, position the Dock vertically, or change how dates and times are shown in the menu bar.
Security built in
MacOS includes many features that help protect your Mac and the information on it. Security & Privacy preferences keep your information under your control. iCloud Keychain and the Keychain Access app can securely store your passwords, so you don’t have to remember or manage them.
Menus – These are at the top of the screen. They change depending on what application you are using at the moment.
Apple menu ()
Access Software Update, System Preferences, Sleep, Shut Down, and more.
Contains menus for the application you’re currently using. The name of the application appears in bold next to the Apple menu.
At the top right of the screen are shortcuts to certain Preferences.
These can be used to change some settings rather than opening System Preferences. To change what Menu extras are available, open System Preferences. Click a preference pane and look for the checkbox that lets you choose if you want the specific Menu extra to be visible or not.
The small magnifying glass in the Menu Extras. This is the macOS search function. You can also access it by using the keyboard shortcut Command⌘-Spacebar. This is an quick and easy way to find programs that are not in the Dock.
The bulleted lines to the right of the Spotlight icon. Click it to view notifications from Messages, Calendar, Mail Reminders, and third-party apps.
Mouse - The Mouse preferences pane looks different depending on what kind of mouse you use. These settings let you set the sensitivity of the mouse to control how fast the pointer moves across your screen when you move your mouse, and adjust for your double-click reflexes. Other controls may be available, depending on the type of mouse you're using.
Open System Preferences.
Choose View > Mouse, or click the Mouse icon.
To control how fast the pointer (cursor) moves across your screen when
you move the mouse, click Point & Click and use the Tracking slider to adjust
If Double-Click Speed appears, you can use the Double-Click slider to adjust
If your mouse has a scroll wheel, you can use the Scrolling slider to adjust
To change gesture settings, click the More Gestures tab. You can enable and
disable gestures for swipe and Mission Control.
Arrow - This is the pointer you probably see the most. It’s used to point to and select items, move scroll bars, resize windows, and more. If you lose track of the pointer on the screen, quickly move your finger on the trackpad or quickly move the mouse—the pointer briefly gets bigger so you can see it. To turn this feature off, deselect “Shake mouse pointer to locate” in the Display pane of Accessibility preferences.
Poof - Indicates that the item you’re dragging disappears when you release the button. If the item is an alias, its original is not deleted.
Copy - Appears when you Option-click a file or folder, and indicates that dragging the item will create a copy of it at a new location instead of moving it.
Alias - Appears when you Option-Command (⌘)-click an item, and indicates that dragging the item will create an alias for the item.
I beam - Appears when you select and insert text.
Crosshair - Appears when you select a rectangular area in an image.
Pointing hand - Appears when the mouse pointer is over a link to a webpage, document, or other item.
Open hand - Appears when the mouse pointer is over an item that you can move and adjust within specific bounds—for example, text within a spreadsheet cell or a table row in a document.
Closed hand - Appears when you’re moving and adjusting an item within specific bounds— for example, text within a spreadsheet cell or a table row in a document.
Move left - Indicates that a sidebar, toolbar, window, or other location can be moved and resized to the left.
Move right - Indicates that a sidebar, toolbar, window, or other location can be moved
and resized to the right.
Move left or right - Indicates that a sidebar, toolbar, window, or other location can be
moved and resized to the left or right.
Move up - Indicates that a sidebar, toolbar, window, or other location can be moved and resized up.
Move down - Indicates that a sidebar, toolbar, window, or other location can be moved and resized down.
Move up or down - Indicates that a sidebar, toolbar, window, or other location can be moved and resized up and down.
Screenshot selection crosshair - Indicates that you can drag to select what you want to include in the screenshot.
Window screenshot camera - Indicates that the screenshot you take will be of an entire window.
Not Allowed - Indicates that the item you’re dragging can’t be place in the current location.
Wait Cursor – Appears when items are load or there is a delay. You can still move the pointer elsewhere.
System Preferences – Can be accessed by finding the icon on the Dock or by clicking on the Apple icon at the top left of the menu. Allows customization of your computer. By default, they are arranged by category (see below). To change them to alphabetical order, go to View on the menu bar.
Allows customization of menu and highlight colors, scroll bar actions, default web browser, how document windows are handled, how many recent documents to show and whether to allow Handoff.
Desktop and Screen Saver
Allows the user to set the backdrop of the home screen, and screen saver settings that will go into effect after a set idle time.
This is where your Applications live conveniently on the home screen, you can set the behavior effect and location for your dock.
Gives you an overview of all your open windows, thumbnails, screen applications, and Dashboard, all arranged in a unified view. Mission Control is in your Dock, it looks like a silver rocket ship icon.
Language & Region
Preferences control the language you see in menus and dialogs, and the formats of dates, times, and currencies.
Security & Privacy
This is where you can change your login password, FileVault, Firewall and Privacy settings.
Spotlight helps you quickly find things on your computer and shows suggestions from the internet, iTunes, App Store, movie show times, locations nearby, and more. Keyboard shortcut is Command Space.
Shows your alerts in the upper-right of your screen. Here you can turn on Do Not Disturb if you do not want the popups to appear during a certain time.
You can set the default display brightness and color. You can also check here to turn Airplay Display ON and check to Show Mirroring options.
Set the time to turn on to save battery, sleep, etc.
Set Keyboard settings here.
Sync Bluetooth Mouse here or settings for a USB attached mouse.
Settings for trackpad gestures.
Printers & Scanners
This is the location you can manually set up a printer or Scanner. Printers installed from Self-Service will be located here as well.
Sound effects, input and output volume.
Location of your HD, you can restart from here or restart in Target Disk Mode which allows you to connect to another computer via a Thunderbolt or FireWire cable and use it as a HD.
Preferences are set here for your iCloud Drive, sign in with your Apple ID and Password to turn on all applications to back up to your drive. Turning on Find my Mac is especially important as you can ping your device if it becomes missing. Auto backup of photos and projects will be stored on your drive which can be accessed 24/7 at icloud.com.
By setting up your internet accounts, you can access your accounts with Mail, Contacts, Calendar, Messages, and other apps.
The App store keeps macOS and apps from the App Store up to date.
Check connection for Wi-Fi, Bluetooth, or network cable here. This is where you can connect to you Wi-Fi – Tap Network Name, (i.e., PPSK or your home network), enter the password given to you. It will appear on the left with a green light when connected. You can also connect to your network via the Wi-Fi icon located on the top right of your screen, locate and click on your preferred network and type in the password.
Connect a Bluetooth device here.
Use Apple and third party extensions to customize your Mac.
Computers on your local network can access your computer at the address listed in your Computer Name. Other settings to allow sharing can be checked here.
Users & Groups
Here you will find the Users of the MacBook; your Password can be changed here as well as login items checked.
Let you manage your children’s use of the computer, the applications on it, and the internet.
In macOS Sierra, Siri helps you get things done, just by asking. Find files on your Mac, dictate a note, check the weather, and more. You can also enable or disable Siri here.
Date & Time
Date & Time should be set automatically o Central Time, with the current date. If the time and date are incorrect, you can click the Lock and enter your password to adjust the settings.
To create a backup of your disk, connect an external USB removable HD to the MacBook, open Time Machine and Select the disk and Start a backup. This is handy to do periodically if your Mac should crash, or become lost or missing. You will have a backup of your drive to replace on a new device.
Shortcuts for voice over, slow keys, display color, etc.
Settings installed to help administer the MacBook. Usually from a third party Mobile Device Management system.
Flash Player, Java and other Application preference settings may download here as you need them.
The MacBook Air is capable of multi-gesture. These can be customized from System Preferences, Trackpad.
Tap to click – Tap with one finger to click.
Secondary Click – Click or tap with two fingers to perform the equivalent of Control-click or right-click.
Smart Zoom – Double-tap with two fingers to zoom in and back out of a webpage or PDF.
Scroll – Slide two fingers up or down to scroll.
Zoom in or out – Pinch with two fingers to zoom in or out.
Rotate – Move two fingers around each other to rotate a photo or other item.
Swipe between pages – Swipe left of right with two fingers to show the previous or next page.
Open Notification Center - Swipe left from the right edge with the two fingers to show Notification Center.
Three finger drag – Use three fingers to drag items on your screen, then click or tap to drop. Turn on this feature in Accessibility preferences.
Look up and data detectors – Tap with three fingers to look up a word or take other actions with dates, addresses, phone numbers, and other data.
Show desktop – Spread your thumb and three fingers apart to show your desktop.
Launchpad – Pinch your thumb and three fingers together to display Launchpad.
Mission Control – Swipe up with four fingers to open Mission Control.
App Exposé – Swipe down with four fingers to see all windows of the app you’re using.
Swipe between full-screen apps – Swipe left or right with four fingers to move between desktops and full-screen apps.
What is Office 365?
Office 365 is the Microsoft suite of applications designed to work together seamlessly and provide you with the tools you need to be successful in your classes. You are probably familiar with Word, Excel, and PowerPoint, but did you know about Sway, Yammer, and Outlook? Starting in August of 2017, all middle and high school students have access to Office 365.
Here’s how to get started . . .
1. Sign in at http://office.com
Note: if prompted to select Work or School or Personal Account, you should always select Work or School account.2. Your username is your network UserID followed by “@stu.olatheschools.org” and your password is the same password you use to log into the network.
All middle and high school students now have Exchange accounts. An Exchange account allows you to send and receive email using Outlook Mail. Your email address is the same as your Office 365 login. You will continue to have access to your student Gmail account, and you may send and receive emails from either account. Your teachers may ask you to use a specific platform.
3. When you first log in successfully, you should see a screen like the one below. You may not see all the same applications, but many should be the same as pictured below.
This is affectionately called “The Waffle,” and it appears in the corner of all online apps. Use it to switch back and forth between various applications without having to leave Office 365.
When you get more comfortable with Office 365, you can change your settings here!
You can install up to 5 fully-functional copies of Microsoft Office on up to 5 devices for as long as you are a student in the district!
OneDrive is your cloud-based storage solution, like Dropbox or Google Drive. With up to 5 terabytes of storage space, you’ll never run out of room! Use OneDrive to store all your files, just as you used to do on your H: drive. You can even share files and folders with teachers and other students!
DID YOU KNOW?
All Microsoft Office 365 applications are designed to be used online and fully functional. If you are wanting to save room on your hard drive, consider skipping the installation and using everything from the cloud!
4. Don’t forget to use “The Waffle” to switch between applications! Here’s an example:
1. Open Mail to find that email from your friend who finally attached the finished project. Save it to OneDrive.
2. Open Calendar to schedule a time for your team to meet with your teacher and review the presentation.
3. Open Tasks to see which other project items have been completed by other members on your team.
4. Open OneNote to insert the project into the team tab for your teacher and teammates to see.
5. Open Sway and select “Use Existing Document” to instantaneously transform your boring project into an interactive web-based presentation.
6. Open Yammer to chat with other group members and let them know the status of the project.
7. Open Forms to create an online form to gather the data you need to conduct your research.
8. Open Video to upload your team video for all to see!
. . . and these can all be done without ever leaving The Waffle!
No Matter What App You are Using, The Waffle is Always There!
What Do All These Apps Do?
First, let’s start with the familiar:
*Word – create, edit, and share documents
*Excel – create, edit, and share spreadsheets
*PowerPoint – create, edit, and share presentations
Then let’s move to the somewhat familiar:
*Outlook - send and receive emails from your student account
*Calendar - make and organize appointments with anyone
OneDrive – store all your files on your hard drive and/or in the cloud (download from App Store)
Now let’s get a little social:
People – your contact list organized in a variety of different ways
Yammer – think “Facebook” but only for the people you choose to connect with
Newsfeed – access social-media style hashtags, and follow friends & teachers, add blogs
Forms – ask questions and get feedback from anyone with the link
Time to Get Organized!
Delve - all your most recent documents and files, right there for you to see
Planner – work with teammates to create and achieve various goals and tasks
Sharepoint – all your collaborations, front and center!
Tasks – your To Do list, all in one place!
*OneNote – like a 3-ring binder to store and share files
Sway – instantly transform boring documents into interactive presentations!
Video – host your videos for all (or some) to see!
*Indicates software that can be downloaded as part of your 5 free Microsoft Office licenses.t, you should always select Work or School account.2. Your username is your network UserID followed by “@stu.olatheschools.org” and your password is the same password you use to log into the network.
This is affectionately