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Embed code for: Slide Library in SharePoint 2010
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How to Reuse a Slide in a Slide Library with PowerPoint 2013
Microsoft SharePoint 2010
Date: October 2015
Prepared By: Mr. Jonathan Adcox
Why set up the library?
The Facts of the case
Want to reuse the same slide?
Remove Stumbling blocks
What if the creator of the slide is on leave?
Pictures Credit of Microsoft
A shared location for slides
Why Slide Libraries?
In a slide library, various team members can locate a slide they're looking for and copy it to their presentations.
Other benefits of a library
benefits of creating a slide library
Slides are easy to publish and copy.
There are many ways to search.
The latest slide content is stored.
You get notified of updates to slide content.
The required software
what software and settings you will need
Microsoft Office SharePoint Server
Slide libraries must be enabled.
Microsoft Office installed on Your PC.
installation includes PowerPoint.
The required permissions
Be part of the team!
You’ll need to be part of the Owners group on the SharePoint site
You'll need to have access to the Site Actions menu on site.
How to create the library
Steps for creating a slide library
Create the library site.
To create the site, you start by clicking the Site Actions menu.
Then you click Create
Under Libraries, select Slide Library as the item to create.
Type a name for the library.
Note If the slide library type isn't available in the list of libraries, that means that the site is not enabled to create slide libraries.
Video Credit of Microsoft
Add slides to the library
Upload the slides
click Upload and click Publish Slides
Note You can publish slides created in PowerPoint 2007 or earlier file formats. Slides in earlier file formats are converted to the PowerPoint format (.pptx).
Upload Slides to a Slide Library
Figure 1. The Upload button in a slide library toolbar.
To share slides that you have created, navigate to the slide library to which you want to publish them and click the Upload button in the library’s toolbar, as shown in Figure 1.
Publish Slides to a Slide Library
Clicking this button opens Microsoft PowerPoint on your computer. It also opens a dialog that asks you to browse to a presentation that has the slides you want to share. After you select the file you want, click Open. The next dialog shows the slides in the presentation you selected. It allows you to select one or more slides and publish them to the slide library (see Figure 2).
Figure 2. Choosing slides to be published to the slide library.
Work with slides in the library
Work with the slides
When slides are published to a library, they are converted to individual files.
Each slide gets a unique file name and is identified by a range of factors or properties.
This information helps you search for the slide you want.
Use Slides in a Slide Library
To use slides that have been published to a slide library, navigate to that library and select the slides you want. Then click the Copy Slide to Presentation button on the library’s toolbar (refer to Figure 6.56). Microsoft PowerPoint opens on your computer and displays a dialog that enables you to choose whether you want to add the slides to a new presentation or to one that is already open in PowerPoint. Additional formatting options are available, as shown in Figure 3.
Figure 3. The Copy Slides to PowerPoint dialog.
It's typical for several people to want to reuse the same slide.
Maybe you're familiar with this kind of situation: A colleague in your organization, we'll call him Bert, creates a wonderful slide — one with the type of general content that would be useful in a range of situations and presentations. Maybe it details the organization's earnings by quarter, in an impressive graphic.
And several people among your staff also want to use this slide. It's relevant to their presentations, too. They mail Bert to get the location of his Annual Report presentation so they can copy that slide.
But what if Bert isn't around? Or what if people don't know to ask Bert, or after some time has passed, Bert can't find the presentation with the slide in question?
Avoid these stumbling blocks and make it always possible for your team to find already-created, relevant slides by creating a slide library.
A slide library provides a shared location, on a SharePoint team site, for slides that people frequently need to use, making them always available to everyone who uses the site. People can simply open the site and copy the slide they want from the library. No need to send e-mail to an individual to hunt the slide down, and no danger of duplicating the effort of re-creating the slide. For that Earnings slide people want, they can find it in the library.
Here are some other benefits of creating a slide library:
Slides are easy to publish and copy Whether you're working with the library as your starting point, in the browser, or from PowerPoint 2007, you have the same tools for publishing new slides to the library and for editing slides in the library. (You'll get more details about this later in this lesson and in the second course in this series.)
There are many ways to search When slides are published to a library, each becomes a file all by itself. You can search for it in a variety of ways — for example, by a slide description, a file name, the name of the presentation it came from, or who last modified it. A team can customize how slides are organized and described in the library in a way that's effective for them.
The latest slide content is stored The library serves as the sole location for the original of a slide. All revisions to the slide's content are made to the one in the library. So, team members can go to the library to copy the latest version of the slide. Members of the site can also control who has permission to change a slide's content.
You get notified of updates to slide content Anytime a person copies a slide from the library, he or she can request to be notified if the slide's content changes. PowerPoint 2007 checks for updates in a presentation in which slides have been copied from a library. You'll be notified and given a process for comparing the library slide with the version in your presentation, so you can get the latest slide if you want it.
So, how do you set up the library?
Let's start with what software and settings you need.
These are the requirements for creating the library:
A Microsoft Office SharePoint Server 2007 site must be set up by a site administrator. You access the SharePoint site through your Web browser.
Slide libraries must be enabled as a type of library that can be created on the site. This is determined by the person who sets up the SharePoint site.
If you're not sure whether you have a SharePoint site with slide libraries enabled, ask someone in your IT department to help you find out.
Once you've created the library, to do any work with slides, such as publish them to the library, you need:
Microsoft Office Professional 2007 installed on your computer.
This installation includes PowerPoint 2007, which the library uses for any slide work — including publishing slides to the library, copying slides from the library to presentations, and editing slides in the library.
To create a slide library, you need to be part of the Owners group on the SharePoint site. The person who created the site, the site administrator, is the one who determines this. Ask this person to give you permissions for the Owners group, if you don't have them already.
As a member of the Owners group, you'll have access to the Site Actions menu on the site. This menu enables you to create lists and libraries on the SharePoint site (document, picture, and slide libraries, for example).
Now that you've created your new library. You can now you can publish slides to it.
To do that, you click Upload and click Publish Slides. This will open PowerPoint 2007 and a browse window that enables you to look for the presentation with the slides you want to publish. You can publish all of a presentation's slides, or just a selection of them. Click Play to see an animation showing this process.
When slides are published to a library, they are converted to individual files. Each slide gets a unique file name and is identified by a range of factors or properties — including a thumbnail representation, the name of the presentation it came from, and a description of its content, which is based on the slide title.
You can use this information to do things like search for the slide you want and sort the slides. And as the animation shows, you can alter how a slide is identified by changing its properties. Click Play to get a feel for how the library looks and behaves. the slide. For that Earnings slide people want, they can find it in the library.
As a member of the Owners group, you'll have access to the Site Actions me