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th 25 International Conference on Pattern Recognition 23–27 August 2020, Budapest, Hungary 23–27 August 2020, Budapest, Hungary HUNGEXPO – Budapest 23–27 August 2020 Budapest, Hungary Content PART A Invitation 1 Introduction: Why Hungary? 4 Venue 6 Accessibility – Budapest & Hungexpo 8 Accessibility – Connection from the airport 10 Accessibility – Visa and legal requirements for entry 12 Skeleton organizational structure 13 Curriculum Vitaes of the chairs 14 Accommodation 17 Key milestones schedule 19 Preliminary budget plan 20 Letter of endorsement by the national organization 22 Letter of endorsement by the host institution 23 PART B Supporting letters 24 Concepts of organization/implementation 28 Budapest – Pearl of Danube 30 Venue: HUNGEXPO – Budapest 32 Accessibility of the host city – Flying to Budapest 41 Social events 43 Introduction of the PCO with references 47 Introduction Why Hungary? Easy access Value for money Budapest – spa capital of Europe Short flight from all European capitals: flight times less than 2 hours, multiple connections. Based on the price-value conditions Hungary is still among the most reasonable destinations in Europe. There are few more suitable places worldwide where the uplifting cultural experience could better be combined with the rejuvenating experience of a health spa treatment than Budapest. Well-developed infrastructure for conferences and incentives Cultural wealthy, integral part of European culture Deluxe and five star hotels, well skilled and knowledgeable guides, legendary art of cuisine, widely varied, extraordinary venues. The possibility of listening of contemporary and classical music, opera performed by internationally renowned stars, fiery local gypsy music, pop class jazz, the ever popular operetta, folk music and dance in one of Budapest’s numerous concert halls, opera 4 Proposed conference dates From Sunday to Thursday 5 event days (as also the congress days between 2012 and 2018) 23–27 August 2020 + 2 set up days and dismantling till midnight on the last event day. In case other dates are preferred by IAPR, please let us know. houses, restaurants, bars and music clubs. There are a variety of museums, art galleries and exhibition halls to explore. Michelin star winner restaurants are waiting for you to explore. Dine in luxurious but still affordable restaurants offering the best of world famous Hungarian cuisine and wines. You can find all major fashion brands right in the heart of the city centre. Ceramics, embroideries, hand painted Herend and Zsolnai Gastronomy Shopping porcelain, antiques, Halas-lace, delicacies like red paprika, salami, excellent brandies and world famous wines e.g. the Aszú of Tokaj, the Egri Bikavér, etc. The protected Puszta-regions, the Great Plain, the romantic Danube Bend with historic sites, pretty baroque towns like Eger. Lake Balaton the largest fresh water of Central Europe, a perfect holiday resort. You simply feel comfortable. Scenic beauties Friendly people, genuine hospitality, public safety 5 Venue HUNGEXPO – Budapest, member of the French-owned GL Events Group and Hungary’s leading event management company, offers you an ideal venue for all types of events for even 15,000 participants. Located in the heart of Budapest – approx. 15 km (a 20-minute drive) from the international airport and 4 km from the downtown – the establishment covers 36 hectares with landscaped environment and 8 halls which can provide the ideal venue for hosting any type of events all the year round. Who said organizing an event can’t be fun? You can pair up our services with your event in our multifunctional halls that can fit up to 15.000 people. So, do you like mixing and matching? Have fun in Budapest! The Hall G with its available column-free indoor space can be divided into two sections with movable walls, making it perfectly suitable for simultaneous events. With its flawless aesthetics and high- quality equipment, this new multifunctional hall is an ideal venue for state-of-the-art events with 5000 participants, too. Hungary’s biggest event venue with 70,000 sqm gross covered area 8 event halls ranging from 700 to 20,000 sqm able to receive between 50 to 15,000 people 24,000 sqm outdoor area 8 conference rooms for 15 to 250 people well-equipped press center parking for exhibitors and visitors with 3000 places Bocuse d’Or Europe 2016 ITU Telecom World 2015 1st jENS Congress 2015 EuroFinance Conference 2014 Chemspec Europe Exhibition 2014 World Dog Show 2013 NuSkin EMEA Convention 2012 62nd FIFA Congress 2012 (1300 pax) EUROECHO Congress 2011 (3500 pax) EFNS Congress 2011 (5000 pax) Tetra World Congress 2011 (3000 pax) ICT Proposer’s Day 2011 and 2009 (2500 pax) International Epilepsy Congress 2009 (4800 pax) Corporate events: Microsoft, Renault, Revlon, Vodafone, etc. Key points of spaces: • • • • • • • Just a few events we are proud of: • • • • • • • • • • • • • • 6 Type Plenary Hall Breakout Room Breakout Room Breakout Rooms Breakout Room Workshop Workshop Workshop Speaker Ready Room Exhibition, Poster and Catering Area Registration Area, Offices, Storage Additional exhibition area if more space is needed Pax 1500+ 400 300 2x200 200 2x40, 2x30, 1x20 3x50 2x80 optional Proposed location Hall G/I. Hall G/II. Hall G/II. Hall G/II. Building 25. – ground floor Building 25. – first floor VIP-I. room of Hall G VIP-II. room of Hall G and Foyer of Hall G VIP-III. room of Hall G Rest part of Hall G/II. Entry Hall III. Hall F According to the previous conferences the event needs can be conveniently accommodated as detailed below: Please find here the link of ITU Telecom World 2015, the successful, large international event (4000 pax) organized in HUNGEXPO – Budapest: http://event.hungexpo.hu/en/case-study-itu-telecom-world-congress-2015 Map of venue 7 Accessibility Transportation to HUNGEXPO Public transport: Bus 100 is passing on a round way from Õrs Vezér Tere metro station around HUNGEXPO and basically stops at each gate. The schedule of this bus can be ordered for higher frequency in some assigned periods. According to the requirements the bus can pass in 5-10 minutes frequency for one hour in the morning and in the afternoon, and during the rest of the day we can keep the 20 min. frequency. Basically the bus stops at each gate, but it is possible to order it only for stopping at certain gates. Several signage options are also available, varying from bus-stop and route signage at the final station to gate signage and window stickers at the main entrance. An exact offer with the costs of this service can be made according to the requirements in an extra agreement. This transportation solution is operated by the Centre for Budapest Transport. Shuttle service: Taxi service: In case shuttle service will be needed, buses can enter at the agreed gate and drop the passengers off and then leave at no extra cost. We are happy to recommend companies for organizing dedicated shuttle service. We can also assist in organizing the usage permission of a certain public bus stop at an agreed metro station. In this case that shuttle will only run between HUNGEXPO and the metro station. Different signage options are available for signing the shuttle stop at the metro station and at HUNGEXPO. Bus type: 46-52 seats, Setra, Neoplan, Bova, Mercedes. HUNGEXPO has a dedicated taxi company, which is the City taxi at the moment and this is the only taxi company which can enter HUNGEXPO. That company creates a taxi rank at an agreed place (preferably near to the registration area). A taxi desk is placed with a host/hostess in the registration area, where delegates can easily order taxis. In case of getting a list of hotels where delegates are mainly staying, a pre-agreed price in EUR and HUF can be set and promoted well in advance. The taxi company can also provide cards with the set fares shown on it and if congress delegates are using this card anywhere in the city they are allowed to travel on a discounted rate. Setting up of the above detailed taxi service during the congress has no extra cost. 8 How to get to Budapest by air? Frequency of direct flight connections from various European cities: Budapest has direct flight connections with almost every capital of Europe and other major cities and hubs in Europe and world-wide as well. In 2015, 44 airlines operated direct scheduled flights from Budapest to 95 destinations in 36 countries. 2016 summer flight schedule is as follows: Flight connections from international destinations (USA, South America): Budapest is available from the big international overseas cities with one flight connection e.g. through Amsterdam, Düsseldorf, Frankfurt, München, London or Doha by KLM or Lufthansa. There are several daily flights from and to these and other big cities regarding the destination Budapest. You can get detailed flight information on the website: www.bud.hu Airline Austrian Airlines Brussels Airlines, Ryanair, Wizzair Norwegian, Ryanair Air France, EasyJet, Ryanair, Transavia F. Air Berlin, EasyJet Lufthansa Lufthansa Aer Lingus, Ryanair Ryanair, Wizzair Alitalia, Ryanair, Vueling, Wizzair KLM Royal Dutch Airlines Wizzair LOT Polish Airlines, Wizzair Wizzair Qatar Airways Aeroflot, Wizzair Easyjet Switzerland Swiss International Pegasus, Turkish, Wizzair British Airways, EasyJet, Norwegian, Ryanair, Wizzair Frequency 3/day 5/day 2/day 6/day 4/day 5/day 5/day 2/day 3/day 4/day 4/day 2/day 5/day 2/day 1/day 3/day 1/day 3/day 5/day 14/day Departure city Vienna Brussels Copenhagen Paris Berlin Frankfurt Munich Dublin Milan Rome Amsterdam Eindhoven Warsaw Lisbon Doha Moscow Geneva Zurich Istanbul London Departure country Austria Belgium Dania France Germany Ireland Italy The Netherlands Poland Portugal Qatar Russia Switzerland Turkey United Kingdom 9 Liszt Ferenc International Airport Budapest located in the “Ferihegy” part of Budapest is 16 km south-east from the city centre and about 15 km, about 20 minutes from the venue HUNGEXPO. Budapest Airport is relatively well accessible also by public transportation means. Passengers are taken by a direct bus service from the Terminals, called the Bus 200E to Kõbánya-Kispest metro terminal. By the “blue” (M3) metro the passengers can reach Deák square in the city center in 20 minutes. GPS coordinates: Budapest Airport Terminal 2: 47° 25’ 57.75” North, 19° 15’ 41.03” East, height: 147 m. By public transport: By car: Accessibility Connection from airport to the congress centre The Airport is well accessible by car from any point of Budapest. The Airport can be reached in 20-60 minutes from the City by the “High- Speed Road”. By that high-speed road, separated by string barrier from public traffic, the Airport can be accessed practically unhindered and any obstacle might be expected under extraordinary circumstances only. For those who arrive by car, we offer several parking facilities. The main car hire firms have offices in the arrivals halls, too. Airport Downtown Hungexpo 1 km 10 Accessibility Connection from airport to major hotels Liszt Ferenc International Airport Budapest is 16 km south-east of the city center. The hotels proposed below are also in the city center which can be reached as follows: Reservations can be made in person at the taxi company’s booths located at the exit at terminals Terminal 2A and Terminal 2B. At the taxi rank in front of the stands taxis are parking continuously waiting for passengers, in case of a special request there is only a few minutes to wait for the taxi arriving from the nearby parking. Taxi drivers knowing at least one foreign language are in service with ‘A’ category big-size cars younger than five years. All cars are equipped with POS terminal, therefore passengers can pay with credit card as well. The taxi company uses fixed rates to transport passengers between Airport – Budapest and Budapest – Airport. From 1 September 2013 a new Taxi Decree was introduced in Hungary regulating the price of the taxis at a fixed tariff of 280 HUF/km (0.95 EUR/km) in addition to the one-off basic fee of 450 HUF (1.50 EUR) and waiting fee. A ride to the city center should typically cost around 6500 HUF (22 EUR) depending on traffic conditions. The service provides the transfer with a boarding capacity of 8 to 10, and 30 to 50 passengers. The AirportShuttle-Minibus Desks are to be found at every terminal and welcome the arriving guests to Hungary at the “Gates of the Country”. All Minibuses arrive to and depart from the Terminals’ Main Entrance. Reservations can be made personally at the AirportShuttle- By taxi: By AirportShuttle-Minibus: Minibus Desks or 24 hours before your flight departure via online reservation system www.airportshuttle.hu, through travel agencies or by calling the Call center. The rates are defined by zones. To our venue and its neighborhood the service costs: – One-way ticket: ~15 EUR – Return ticket: ~25 EUR 11 Accessibility Visa / Legal requirements for entry Entry visas are not required for citizens of USA, Canada and most of the European countries. Citizens of some countries need only their identity cards to travel to Hungary. After Hungary’s accession to the European Union in 2004, the agreements on Visa requirements will meet the EU regulation. However those participants, who need a visa to enter Hungary, should contact the Hungarian Consulate in their country and apply to the Congress Bureau if an official invitation to Budapest is required to obtain the visa. The organizing team will be at your help, if needed. Please consider the duration of the administration. The visa regulations of Hungary are in compliance with the regulations and recommendations of the European Union and the Schengen Agreement. Hungary joined the Schengen area in December 2007. Regarding Hungary’s Schengen membership, the following need to be highlighted: visas and residence permits issued by any member state of the Schengen area are valid in Hungary. The Schengen visa and entry regulations apply only for stays that do not exceed 90 days. For periods longer than 90 days, the visa regulations of the respective member states apply. For more detailed information regarding entry and residence permits and the relevant procedures, a list of countries whose citizens can travel to Hungary without a visa, and special regulations on the citizens of non-EU countries, please visit the website of the Ministry of Foreign Affairs of Hungary. 12 Skeleton organizational structure According to the ICPR Guidelines the following six positions are listed in the proposal; besides the four mandatory positions, we specify two more colleagues as General Co-Chairs. Other positions will be assigned by the ICPR Executive Committee. General Chair: Prof. Tamás Szirányi (HUN) Institute for Computer Science and Control General Co-Chair: Prof. Takeo Kanade (USA) Carnegie Mellon University General Co-Chair: Prof. Richard Hartley (AUS) Australian National University Conference Program Chair: Prof. Walter G. Kropatsch (AUT) Vienna University of Technology Finance Chair: Assoc. Prof. András Hajdu (HUN) University of Debrecen Local Arrangements Chair: Prof. Zoltán Kató (HUN) University of Szeged 13 Curriculum Vitaes of the chairs Prof. Tamás Szirányi (General Chair) received his PhD and DSc degrees in 1991 and 2001, by the Hungarian Academy of Sciences. He is a full professor at the Budapest University of Technology and Economics. He has been a research scientist at the Institute for Computer Science and Control (MTA SZTAKI), Hungarian Academy of Sciences since 1992, where he leads the Distributed Events Analysis Research Laboratory since 2006. His research activities include machine perception, pattern recognition, texture and motion segmentation, Markov Random Fields and stochastic optimization, intelligent networked sensor systems, graph based clustering. He has been participated in several prestigious international (ESA, EDA, FP6, FP7) projects. He has more than 270 publications (50 in major scientific journals), and several international patents. He was an Associate Editor of IEEE Trans. on Image Processing (2003–2009), and he has been an AE of Digital Signal Processing (Elsevier) since 2012. He was honoured by the Master Professor award in 2001, by the Széchenyi professorship and the ProScientia award in 2011. He is a Fellow both of the Int. Assoc. Pattern Recognition (IAPR) and the Hungarian Academy of Engineering from 2008. Prof. Szirányi was the founder and past president (1997–2002) of the Hungarian Image Processing and Pattern Recognition Society (KÉPAF), the Hungarian IAPR member society. He served as Co-Chair of ICPR2012 (Track3: Pattern Recognition and Applications). Prof. Szirányi was the member of the Organizing Committee (EUSIPCO2011), of the Scientific Committee (MT–ITS 2015, CSCS2012) and of the Program Committee (BTAS2015, MLDM2016, FedCSIS2016). Prof. Takeo Kanade (General Co-Chair) received his Doctoral degree in Electrical Engineering from Kyoto University, Japan, in 1974. After holding a faculty position in the Department of Information Science, Kyoto University, he joined Carnegie Mellon University in 1980. He is the U. A. and Helen Whitaker University Professor of Computer Science and Robotics. He was the Director of the Robotics Institute (1992–2001), and a founding Director of Quality of Life Technology Research Center (2006–2012). He founded the Digital Human Research Center in Tokyo and served as the founding director (2001–2010). Prof. Kanade works in multiple areas of robotics: computer vision, multi-media, manipulators, autonomous mobile robots, medical robotics and sensors. He has written more than 400 technical papers and reports in these areas, and holds more than 30 patents. He was the former and founding editor of International Journal of Computer Vision. Prof. Kanade has been elected to the National Academy of Engineering, and also to the American Academy of Arts and Sciences. He is a Fellow of the IEEE, a Fellow of the ACM, a Founding Fellow of American Association of Artificial Intelligence (AAAI). The awards he received include the Kyoto Prize, the Franklin Institute Bower Prize, Okawa Award, C&C Award, ACM/AAAI Allen Newell Award, Joseph Engelberger Award, IEEE Robotics and Automation Society Pioneer Award, and IEEE PAMI–TC Azriel Rosenfeld Lifetime Accomplishment Award. Dr. Kanade served as the General Chair of IEEE International Conference on Computer Vision and Pattern Recognition (CVPR) '83, the very first CVPR, CVPR2007 and CVPR2011. He was the General Chair of Asian Conference of Computer Vision (ACCV2006) and Audio- and Video-Based Biometric Person Authentication 2005. 14 Prof. Richard Hartley (General Co-Chair) received his PhD degree in mathematics from the University of Toronto in 1976. He obtained an MSc degree in computer science from Stanford University in 1984. Prof. Hartley leads the Computer Vision group in the Department of Systems Engineering. His main area of research interest is video analysis – the development of algorithms for 3D analysis of scenes visible in video sequences. He carried out investigation of theoretical and algorithmic aspects of 3D scene-analysis, and Structure from motion, based on the use of projective geometry. He also led several projects, funded by internal and external contracts, focused on industrial and commercial applications of Computer Vision. He has more than 220 publications and 34 patents. Prof. Hartley is a member of the Editorial Board of International Journal of Computer Vision (Springer), Journal of Mathematical Imaging and Vision (Springer), Foundations and Trends in Computer Vision (Now Publishers). He is a Fellow both of IEEE from 2010 and the Australian Academy of Science from 2004. Prof. Hartley was honoured by Computer Vision Significant Researcher Award (Computer Society of IEEE) in 2012 and by IEEE–PAMI Helmholtz Award in 2013. He is a track chair of ICPR2016 (Track 2: Computer Vision and Robot Vision), he served as General Chair of ICCV2013. He was the member of Technical Programme Committee DICTA 2015, and of Administrative Committee Asian Federation of Computer Vision Societies 2012. Prof. Walter G. Kropatsch (Conference Program Chair) received his DSc degree in 1991. He is full professor at TU Wien since 1990. His scientific research focused on pyramidal representations of images since his collaboration with Azriel Rosenfeld in 1984/85. The current graph-based pyramids follow similar concepts with the advantage that graphs are much more flexible data structures than the regular grids as used in deep learning. In his more than 370 scientific contributions many other concepts and applications have been addressed. He is currently area editor of the journal Computer Vision and Image Understanding, associate editor of the journal of Electronic Imaging, the journal of the Visual Computer and of several special issues in Pattern Recognition, Pattern Recognition Letters and the journal of Mathematical Imaging and Vision. The creation of the first group in Austria dealing with pattern recognition and image processing was jointly coordinated with the Austrian Association of Pattern Recognition (AAPR) that he initiated and led from 1984 until 1995. Under his leadership the AAPR became a member of the International Association of Pattern Recognition (IAPR) in which Walter Kropatsch held several leading positions, e.g. president 2004–2006. He was honoured by the IAPR Fellow Award in 1994. He was the general chair of the main conference of the IAPR, the International Conference of Pattern Recognition in 1996. 15 Dr. András Hajdu (Finance Chair) received his PhD degree in Mathematics and Computer Science from the University of Debrecen, Hungary, in 2003. He worked as a PostDoc researcher for the Artificial Intelligence Information Analysis Laboratory, Dept. of Informatics, Aristotle University of Thessaloniki in 2005–2006. From 2008 he serves as an Associate Professor at the University of Debrecen with heading the Department of Computer Graphics and Image Processing at the Faculty of Informatics from 2011. He is a senior member of the IEEE, member of the Janos Bolyai Mathematical Society, John von Neumann Computer Society (Hungary), Public Body of the Hungarian Academy of Sciences, and from 2015 the president of the Hungarian Association for Image Analysis and Pattern Recognition (KÉPAF – the IAPR member society) and a representative in the Governing Board of IAPR. His main interest lies in digital image processing and discrete mathematics; he has more than 120 publications. Dr. Hajdu is an editor of the Infocommunications Journal and has organized the biannual conference of KÉPAF twice. He is a regular Technical Committee Member (reviewer) of ICPR. He has organized tracks and sessions on several international conferences (IEEE–EURASIP ISPA 2013, 2015; IEEE CogInfoCom 2012, 2013, 2014), and also international summer schools dedicated to digital image processing (SSIP 1998). Prof. Zoltán Kató (Local Arrangements Chair) received PhD degree from University of Nice, France in December 1994, doing his research at INRIA, Sophia-Antipolis, France and the DSc title from the Hungarian Academy of Sciences in 2014. He has been a visiting research associate at the Computer Science Department of the Hong Kong University of Science & Technology, Hong Kong; an ERCIM postdoc fellow at CWI, Amsterdam, The Netherlands; and a visiting fellow at the School of Computing, National University of Singapore, Singapore. Currently he is with the Institute of Informatics, University of Szeged, Hungary. His research interest includes image segmentation, statistical image models, Markov random fields, color, texture, motion, combinatorial optimization, parameter estimation, variational and level set methods. He has more than 100 publications, and several international patents. He is a member of the Governing Board of Hungarian Association for Image Analysis and Pattern Recognition (KÉPAF – the IAPR member society). He was the representative of Hungary in the IAPR Governing Board and President of KEPAF from 2011–15. He was an Associate Editor of IEEE Transactions on Image Processing, Managing Editor of Acta Cybernetica, Program Co-Chair of International Conference on Signal-Image Technology and Internet Based Systems 2010, Area Chair for IEEE ICIP 2008 and 2009, Technical Program Committee member and Session Chair of various conferences (e.g. ICPR, ICIP, ECCV, ICCV, CVPR...). He is a senior member of IEEE, IEEE Signal Processing Society. 16 Accommodation List of recommended hotels ICPR2020 The 5-4-3 star hotel bedroom capacity of Budapest: • 5 star category: 3546 • 4 star category: 10071 • 3 star category: 4701 Expo Congress Hotel**** • • • (160 rooms) Address: Expo tér 2, H-1101 Budapest Distance from venue: 200 m Website: http://www.expohotelbudapest.com Single room: 150 EUR/night Double-bed room: 160 EUR/night Three-bed room: 187 EUR/night The four-star Expo Congress Hotel by the entrance to HUNGEXPO, is the member of the Mellow Mood Group’s “Congress” brand, officially opened on 5 November, 2009. The 160 rooms, designed according to the latest trends, offer a full range of services required for the modern business or leisure traveler. The 4 star hotel features great wellness and fitness facilities as well as an elegant restaurant and bar. Beyond Expo Congress Hotel the following four and three star hotels belonging to international chains and individual ones are available near to Hungexpo with a capacity of more than 1700 rooms within the price range of 50 EUR to 180 EUR. 17 List of recommended hotels ascending by distance from the venue: (86 rooms) Address: Kerepesi út 34, H-1148 Budapest Distance from venue: 1,9 km website: http://www.greenhotelbudapest.com Single room: 45 EUR/night Double-bed room: 50 EUR/night Three-bed room: 75 EUR/night (379 rooms) Address: Ifjúság út 1–3, H-1148 Budapest Distance from venue: 2,1 km website: http://www.danubiushotels.com/our-hotels-budapest/danubius- hotel-arena Single room: 80 EUR/night Double-bed room: 89 EUR/night (134 rooms) Address: Hungária krt. 5, H-1101 Budapest Distance from venue: 3 km website: https://www.achat-hotels.com/en/hotel/budapest Single room: 165 EUR/night Double-bed room: 175 EUR/night (99 rooms) Address: Nagy Lajos király útja 15–17, H-1148 Budapest Distance from venue: 3,2 km website: http://www.gerandhotels.hu/index.php?oldal=eben Single room: 70 EUR/night Double-bed room: 90 EUR/night Three-bed room: 130 EUR/night (227 rooms) Address: Rákóczi út 43–45, H-1085 Budapest Distance from venue: 4 km website: http://www.novotel.com/gb/hotel-3560-novotel-budapest- centrum/index.shtml Single room: 119 EUR/night Double-bed room: 129 EUR/night (130 rooms) Address: Rákóczi út 58, H-1074 Budapest Distance from venue: 4 km website: http://www.accorhotels.com/gb/hotel-2997-ibis-styles-budapest- center/index.shtml Single room: 109 EUR/night Double-bed room: 119 EUR/night (499 rooms) Address: Rákóczi út 90, H-1074 Budapest Distance from venue: 4,7 km website: http://www.danubiushotels.com/our-hotels-budapest/hotel-hungaria- city-center Single room: 90 EUR/night Double-bed room: 99 EUR/night Green Hotel**** • • • Danubius Hotel Arena**** • • Achat Premium Hotel Budapest**** • • Hotel Eben*** • • • Novotel Budapest Centrum**** • • Hotel Ibis Styles Budapest Center*** • • Danubius Hotel Hungaria City Center**** • • 18 Key milestones schedule Date 1 August 2018 1 February 2019 1 August 2019 15 January 2020 1 March 2020 10 March 2020 10 March 2020 15 April 2020 30 April 2020 Before the meeting First call for papers (email, IAPR website, IAPR Newsletter etc.), poster of conference Second call for papers Final call for papers Deadline for paper submission Meeting to finalize conference scientific program Notification to authors concerning acceptance Publication of authors and titles of accepted papers on website Detailed (draft) program on website Deadline for camera-ready paper After the meeting Report for inclusion in Newsletter due; transfer of the finalized ICPR conference website to the IAPR webmaster for archival purposes Financial report, attendee list, detailed statistics Return of IAPR loan (if any) and payment of IAPR levy Date 15 September 2020 30 September 2020 15 October 2020 EXPENSES (number of delegates 1250 pax) Rental fees, venue Technical expenses Printing, mailing, website costs Materials costs Transportation cost Catering services and social events Speakers and awards Management fees TOTAL NET EXPENSES 785 561 in USD net of VAT* Venue and facilities full rental fees (5 full days + incl. set-up days) 173 000 Medical and security duty, and onsite services other expenses related to venue 10 000 Renting of 300 pcs of poster boards 4 200 Full audiovisual services and technical equipment all rooms (5 full days + incl. set-up days) 95 000 Broadband WiFi service during the congress (free for participants) included in the rental fees 0 Proceedings on USB stick @ 7 USD 8 750 Online publication (contract by a well known publisher) 30 000 Programme booklet, smart application 2 500 Circulars, DTP services, printing preparation, flyers, sponsor kit, etc 4 000 Marketing and promotional expenses 4 000 Mailing cost 1 000 Renting of Papercept system 4 000 Web site administration 1 000 Congress bags @ 10 USD 12 500 Badges @ 1,5 USD 1 875 Notepads and pens @ 1,5 USD 1 875 Miscellaneous printing costs 1 500 Decoration, banners etc. 6 000 Transportation of congress materials, bags and poster boards 1 200 Coffee breaks (8 occasions) @ 7 USD 70 000 Welcome reception at the venue @ 39 USD 48 750 Congress dinner @ 72 USD 90 000 Expenses of K. S. Fu award recipient 2 500 Expenses of J. K. Aggarwal recipient 2 500 Contribution to invited speakers beyond free registration 10 000 IAPR Secretariat expenses 2 000 Various awards 4 000 Organizational and congress management 13% of income (PCO) 103 667 Using the online registration, submission and review system of the PCO 0 Levy to IAPR 10% of the net registration fees 73 744 Local hostess team and their expenses (50 pax) 6 000 Unforeseen expenses, reserve 10 000 Preliminary budget plan for th25 International Conference on Pattern Recognition HUNGEXPO – Budapest, 23–27 August 2020 * currently 27% 20 Registration fees include: • • • • • • • • admission to scientific sessions admission to the exhibition area conference bag with all materials free wifi for delegates proceedings on USB stick welcome reception coffee breaks congress banquet Early registration fees including VAT are as follows: • • • Early full registration fee for members 790 USD Early full registration fee for non- members 890 USD Early student registration fee 390 USD Lunch can be solved at the venue at the exhibition and poster area for about 22 USD/day, in case of lunch box 15 USD/day. There are also cafeterias within the campus for alternatives. REVENUES (number of delegates 1250 pax) TOTAL NET INCOME 797 440 BALANCE 11 879 PROJECTED AVERAGE DAILY COST Total 110 USD 280 USD in USD net of VAT Early IAPR/IEEE member registration fee 450 pax x 622 USD net (gross 790 USD) 279 900 Late IAPR/IEEE member registration fee 50 pax x 724 USD net (gross 920 USD) 36 200 Early non-member registration fee 450 pax x 700 USD net (gross 890 USD) 315 000 Late non-member registration fee 40 pax x 858 USD net (gross 1090 USD) 34 320 Early student registration fee 200 pax x 307 USD (gross 390 USD) 61 400 Late student registration fee 30 pax x 354 USD (gross 450 USD) 10 620 Income from exhibitors 25 000 Commercial sponsorship, donation 35 000 30 pax invited non-paying delegates, organizers 0 of a delegate in 2020 in Budapest minimum maximum Lodging 60 USD 170 USD Meals 25 USD 60 USD Transportation 10 USD 20 USD Recreation 15 USD 30 USD Concepts for organization/implementation The Hungarian Association for Image Processing and Pattern Recognition (KÉPAF) and the John von Neumann Computer Society (NJSZT) as the responsible societies of the scientific quality are both strongly committed to support the organization of this conference. These societies are both non-profit ones with the motivation to provide professional scientific forums for both academy and industry. KÉPAF is a member society of IAPR through NJSZT. The 74 members of KÉPAF represent the largest Hungarian universities, research centers and companies in pattern recognition and related fields. The steering committee of KÉPAF (president plus six members) has been regularly involved in the organization of our local biannual conference, thus, with the confirmed experience of the foreign prominent participating experts we expect that a well-balanced, high-quality program is composed. Since KÉPAF has the ambition to organize large international conferences in Hungary, its steering committee and undergraduate and PhD students will be involved in the organization of the conference as volunteers. NJSZT, as the parent society of KÉPAF, will provide a comprehensive support regarding any implementation issues and helps disseminating the activities through its other societies in a wider scientific forum. To avoid any technical risks and provide professional conference services we have considered the participation of a PCO who works in the background and helps KÉPAF and the Local Organizing Committee in planning stages, organizational and financial implementation of the congress, as a liaison company between KÉPAF and main subcontractors. members are open to participate in several organizational tasks for free of charge, like composing the conference committees, supporting the selection of the reviewers, assisting in the scheduling of session rooms and helping with local arrangements for the program, working with local vendors, management companies, planning of the conference space, including room set-up, tours and other local logistics. All these tasks can be covered by KÉPAF members, since the society ranges from the most prominent professors to PhD students. Through its members, KÉPAF has a comprehensive relationship including the largest Hungarian universities and research centers. These institutes are also committed to hosting ICPR 2020 in Hungary, since such events boost educational and industrial activities, and very enthusiastic forums for both local lecturers/researchers and students. Thus, beside the KÉPAF members, other institutional staff members, 29 Budapest – Pearl of the Danube Budapest is the capital city of Hungary Budapest offers beautiful green areas It is divided by the river Danube which separates the city into two parts: Buda and Pest. You will find seven bridges in the city to get across the water. It is very easy to get around in the city. Most of the famous sites and major hotels are in the walking distance to each other. The public transportation is also very well developed offering fast and nature friendly ways to get around the city. Romantic streets and world famous sites to visit: a huge part of Budapest is part of the Unesco’s World Cultural Heritage list: the Buda Castle area, the Banks of the River Danube, the Gellért Bath, the Parliament building, the Hungarian Academy of Sciences and so many more. Hungary is known as the Spa capital of Europe Budapest is famous for its nightlife In Budapest you will find operating Turkish Baths, lidos and thermal baths in the city offering relaxation, refreshment, rejuvenation and recovery. The city centre is always buzzing from new bars, cafes and restaurants. You can find 4 Michelin star awarded restaurants in the centre. We have 2 of the best bars of the world in our capital: A38 ship was Romantic streets and world famous sites to visit: a huge part of Budapest is part of the Unesco’s World Cultural Heritage list. In Budapest you will find operating Turkish Baths, lidos and thermal baths. named as the best and Szimpla Kert received the 3rd place in the prestigious competition. Many bars have interesting locations in Budapest: formal residential houses give home to the well known party places called nowadays as “ruin bars”. During the summer many open-air discos and terraces are available for the public till the morning light. Budapest highlights: • • • • • • • • • • Hungarian Parliament St Stephen’s Basilica Buda Castle Dohány Street Synagogue Margaret Island Andrássy Avenue Heroes’ Square Danube Promenade Citadel City Park – Széchenyi Bath 31 Map of venue Venue: HUNGEXPO – Budapest Proposed floor plan for Hall G and F Please note that due to the fact that HUNGEXPO is a multifunctional venue and the offers are always tailor-made, so in case of any other requirements of course other plans can be made as well. Foyer Hall G/I. Hall G/II. Hall F G-VIP Registration Congress entry 32 Total Empty Hall GExhibition in Hall G Total Hall G with session rooms, poster and catering area (ICT Proposer’s Day) Hall G with lecture rooms, poster walls (EUROECHO) Type Plenary Hall Breakout Room Breakout Room Breakout Rooms Breakout Room Workshop Workshop Workshop Speaker Ready Room Exhibition, Poster and Catering Area Registration Area, Offices, Storage Additional exhibition area if more space is needed Pax 1500+ 400 300 2x200 200 2x40, 2x30, 1x20 3x50 2x80 optional Proposed location Hall G/I. Hall G/II. Hall G/II. Hall G/II. Building 25. – ground floor Building 25. – first floor VIP-I. room of Hall G VIP-II. room of Hall G and Foyer of Hall G VIP-III. room of Hall G Rest part of Hall G/II. Entry Hall III. Hall F Offered halls Additional optional element: Plenary Room for 1500 pax Breakout Rooms for 400, 300 and 2x200 pax Carpeting of the Hall G (exhibitionxy, posters and catering area) This room is planned in Hall G/I. for 1500 pax (please see the attached layout). The theater style set-up, carpeting, basic stage, head table, lectern, black curtains and gates are included in the offered rate. In case this room is needed for more participants (e.g. 2000-2500 pax) it can be set-up according to the requirements as well, because there is enough space in this part of Hall G, too. These rooms can be built up in Hall G/II. (please see the floor plan) from a special soundproof temporary structure where both the air conditioning and the heating of the rooms can be solved. The theater style set-up, carpeting, stage, head table, lectern, black curtains as well as gates and basic lighting of the rooms are included in budget. Breakout Room for 200 pax and Workshops for 2x40, 2x30 and 1x20 pax Workshops for 2x80 and 3x50 pax + Speaker Ready Room The Hall 25 (a smaller conference building near to Hall G) could be used for several meetings, too. The ground floor is convenient for a breakout room for 200 pax. There are also smaller meeting rooms (14- 40 sqm) on the 1st floor of this building which are planned to be used for workshops for 2x40, 2x30 and 1x20 pax (please see the floor plan). The Hall 25 is carpeted, so no carpeting is needed there. Please see the photos, too. There are 3 VIP rooms (VIP-I-II-III: 271, 135 and 52 sqm) on the mezzanine floor (gallery) of Hall G. The VIP-I. can be divided into 3 parts (the walls are to be built up – costs are included in the budget) which will be suitable for 3 workshops for 50-50 pax. The VIP-II. room can be used for a workshop for 80 pax. Another workshop for 80 pax is planned in 34 the Foyer of Hall G (please see the floor plan). Furniture in theatre style set-up for the workshops are included in the budget. The VIP-III. can be used for Speaker Ready Room where the furniture needs are to be cleared up later on (please see the floor plan). The VIP-rooms have wooden floor, so no carpet is needed there. The Hall G can be divided in the middle of the hall into two parts (G/I. and G/II.) by a moveable wall. The rest part of Hall G/II. (3200 sqm) is planned for the exhibition, poster and catering area, however if needed the catering area can be set-up in the rest part of Hall G/I, too. In case additional space would be needed for the exhibition and posters area, the Hall F (which is the adjacent pavilion next to Hall G) can be an optional offer if needed (this rental fee is not included). Please see the floor plan. The state-of-the-art multifunctional Hall G is without columns and has a height of 12 m. Carpeting is included in Hall G only for the built-rooms, so it will be decided later on how many space will be carpeted in the rest part of Hall G/I. and G/II. The Entry Hall III. (Registration Building) near to the Hall G is a dedicated space for this function. The building is connected to the halls via internal V-LAN an equipped with internet and registration counters. The whole building can be branded according to the event’s image. Furthermore there are also office spaces which can be suitable for office, storage and cloakroom purposes which details can be cleared up later on. Please see the floor plan and the photos. Exhibition, Posters and Catering Area Registration Area and Offices Services included in the budget: • • • • • • • • • • The set-up, carpeting, stage, head table, lectern and black curtains are included in the set-up cost of the above mentioned rooms The rental fee applies for 16 hours/day operation time on set up and dismantling days and 12 hours/day on event days Basic lighting of the halls (400 lux) All needed electrical energy connections to the AV of the meeting rooms with its consumption Technical duty service Cleaning before the opening and after the dismantling and cleaning duty service for toilets during operation – includes 1-1 person for men’s and women’s room / hall Fire safety approval Health and fire duty according to the current Hungarian law Heating and air-conditioning of the halls and of the meeting rooms Property surveillance, area surveillance Built session room for 200 pax (EuroFinance Conference) Meeting room (VIP-room) on the mezzanine floor of Hall G 36 (30,98) (30,98) Proposed floor plan for Building 25 ground floor (30,98) (30,98) Proposed floor plan for Building 25 first floor The conference building, Hall 25 downstairs and upstairs Meeting rooms / Offices upstairs in Hall 25 37 General services of HUNGEXPO Mandatory exclusive services: • • • Non-mandatory, but exclusive services: • • • • • • • • • • • Please note that HUNGEXPO has exclusivity for the following services: Security Health and fire duty, first aid Cleaning Catering Media and signage sale and production on-site On-site logistics, handling by lift trucks Telecommunication services, wired internet Wireless internet providing and use of equipment (up to 1/1 Gbit/ sec any band width is available) Flower and plant decoration Personal and asset protection services Shell-scheme stand building and associated services (carpet, curtains, furniture) AV services, conference technique Electricity and water connection Suspensions, rigging The liability insurance of the organizer may be accepted, please present the insurance for checking. Audiovisual services Please let us inform you that HUNGEXPO has exclusivity for AV and IT services, too. Visual service Up to 100 persons: Cabling, medium size projector, projection screen matching with room/area size (e.g. 3x2.25 or 4x3 meter). Up to 300 persons: Cabling, large projector, projection screen matching with room/area size (e.g. 4x3, 6x4.5, 5x2.85 meter), simple seamless switcher, confidence monitor for the speakers, wireless presenter and laser pointer. Up to 500 persons: Cabling, double projection, projection screen matching with room/area size, repeater 55” LCD screen, simple seamless switcher, confidence monitor for the speakers, timer - count down clock, wireless presenter and laser pointer. Up to 1000 persons: Cabling, double projection with edge blending, projection screen matching with room/area size, delay projector and screen, simple edge blending, seamless switcher, confidence monitor for the speakers, laptop for edge blending, timer – count down clock, wireless presenter and laser pointer. Up to 1500 persons: Cabling, double FULL HD projection with edge blending, projection screen matching with room/area size, delay projectors and screens, edge blending, seamless switcher, confidence monitor for the speakers, laptops for edge blending, timer – count down clock, wireless presenter and laser pointer. Sound service Up to 100 persons: Small sound mixer, cabling, speakers, 2 microphones, 1 lectern micro-phone. Up to 300 persons: Medium size sound mixer, cabling, appropriate number of speakers, monitor speaker for the speakers on stage, 4 microphones 2 head table delegate microphones, 1 lectern microphone. Up to 500 persons: Medium size sound mixer, cabling, appropriate number of speakers, monitor speaker for the speakers on stage, 4 microphones, 2 head table delegate microphones, 1 lectern microphone. Up to 1000 persons: Large sound mixer, cabling, small-medium size Line- Array system, monitor speakers for the speakers on stage, 4 microphones, 4 head table delegate microphones, 2 lectern microphones. Up to 1500 persons: Large sound mixer, cabling, medium size Line-Array system, monitor speakers for the speakers on stage, 6 microphones, 4 head table delegate microphones, 2 lectern microphones. Lighting service Up to 300 persons: 2 spot lights, 4 wash lights – very basic lighting for a lectern and a small head table. Up to 500 persons: Spot lights, wash lights and PAR lights for the stage – basic lighting for a lectern and a small head table and part of the stage. Up to 1000 persons: Lighting system with dimmer and console, spot lights, wash lights and PAR lights for the stage – medium lighting for the stage. Up to 1500 persons: Lighting system with dimmer and console, spot lights, wash lights and PAR lights for the stage – medium lighting for the stage, 10 pcs of LED up-lights, 4 pcs of intell. lights. Trussing service Up to 300 persons: Short truss to hang the projector. Up to 500 persons: Back and front light trusses, truss for the projector and house lights, chain hoists, motor controllers. Up to 1500 persons: Back and front light trusses, truss for the projectors and house lights, chain hoists, motor controllers. 39 Internet / telecommunication Details of Hungexpo’s network infrastructure: • • • • • The budget includes 50/50 Mbit/sec Internet connection free of charge. Primary incoming internet bandwidth via a fiber connection (up to 1 Gbps) Backup incoming internet bandwidth via a microwave connection (100 Mbps can be increased if needed) Redundant fiber and copper backbone interconnecting the halls Palo Alto PA-3020 firewall and the 365/24/7 monitoring provides the network security and reliability Fully managed Cisco switches Utility fees All activities related to the halls have an attached utility fee (electricity, cooling, water consumption, etc.). Costs not included in the rental and service fee will be charged separately from the rental fee after the event. The electricity connection and consumption of all AV equipments in the conference rooms are included. Electricity needs of the exhibition stands and special areas needed to be ordered separately and paid as an extra. Parking According to the needs of the event, parking space is available near to the registration and event areas at the venue in Parking Place 5. for about 1200 cars and 100 buses/trucks. The parking space can be used free of charge, the service of the security guard is payable. installed (Cisco Catalyst 4948, 3650, 3560, 2960) High performance Ruckus ZoneFlex WIFI network infrastructure with ZD3000 controller at the venue, 2.4 and 5 GHz frequencies are supported Option of configuring dedicated VLANs with dedicated internet bandwidth, public IPs All the halls have CAT6 and CAT7 wired nodes in the floor The on-site technicians grant the professional level of service during the event Option of having network and WIFI network engineers on-site during the event After getting the exact IT/ telecommunication requirements a detailed offer will be made for you. • • • • • 40 Flying to Budapest (all flights) Departure country Austria Azerbaijan Belarus Belgium Bulgaria Canada China Cyprus Czech Republic Denmark Egypt Finland France Georgia Germany Greece Iceland Ireland Israel Italy Departure city Vienna Baku Minsk Brussels Bourgas Sofia Toronto Beijing Larnaca Prague Billund Copenhagen Cairo Helsinki Tampere Lyon Nice Paris Kutaisi Berlin Cologne Dortmund Dusseldorf Frankfurt Hahn Hamburg Karlsruhe Munich Stuttgart Athens Corfu Heraklion Rhodos Thessaloniki Zakinthos Reykjavik Dublin Tel Aviv Alghero Bari Bologna Catania Milan Naples Pisa Rome Treviso Frequency 3/day 2/week 3/week 5/day 1/week 3/week 4/week 4/week 4/week 3/day 1/day 2/day 4/week 3/day 2/week 2/week 2/week 6/day 2/week 4/day 1/day 1/day 2/day 5/day 3/week 1/day 2/week 5/day 2/day 1/day 2/week 1/week 1/week 2/week 1/week 2/week 2/day 3/day 1/week 4/week 2/week 3/week 3/day 6/week 3/week 4/day 2/week Airline Austrian Airlines Wizzair Belavia Brussels Airlines, Ryanair, Wizzair Wizzair Bulgaria Air Air Canada, Air Transat Air China Wizzair Czech Airlines Norwegian, Ryanair Norwegian, Ryanair Egyptair Finnair, Norwegian Ryanair EasyJet Wizzair Air France, EasyJet, Ryanair, Transavia France Wizzair Air Berlin, EasyJet Germanwings Wizzair Eurowings Lufthansa Wizzair Eurowings, Germanwings Wizzair Lufthansa Germanwings Aegean, Ryanair Ryanair, Wizzair Wizzair Wizzair Wizzair Wizzair Wizzair Aer Lingus, Ryanair El-Al, Wizzair Wizzair Wizzair Wizzair Wizzair Ryanair, Wizzair Wizzair Ryanair Alitalia, Ryanair,Vueling, Wizzair Ryanair 41 Frequency 5/week 6/week 4/day 2/day 1/day 2/day 5/day 2/day 1/day 2/day 2/week 3/day 2/week 2/week 2/day 1/week 2/day 4/week 1/week 1/week 2/week 4/week 1/day 2/day 6/week 1/day 3/day 5/day 1/day 1/day 3/week 3/week 2/week 4/week 3/week 2/week 2/week 14/day 1/day Airline Air Baltic Ryanair, Wizzair KLM Royal Dutch Airlines Wizzair Transavia Airlines Norwegian LOT Polish Airlines, Wizzair Wizzair Qatar Airways Tarom Wizzair Aeroflot, Wizzair Belavia Wizzair Ryanair, Vueling, Wizzair Wizzair Iberia, Ryanair, Wizzair Ryanair, Wizzair Wizzair Ryanair Wizzair Wizzair Wizzair Norwegian, Scandinavian, Wizzair Easyjet Switzerland Easyjet Switzerland Swiss International Pegasus, Turkish, Wizzair Wizzair Emirates, Wizzair Wizzair Ryanair Jet2.Com Jet2.Com Wizzair Jet2.Com Wizzair British Airways, EasyJet, Norwegian, Ryanair, Wizzair Jet2.Com, Ryanair Departure country Latvia Malta Netherland Norway Poland Portugal Qatar Romania Russia Serbia Spain Spain-Canary Islands Sweden Switzerland Turkey Ukraine United Arab Emirates United Kingdom Departure city Riga Malta Amsterdam Eindhoven Rotterdam Oslo Warsaw Lisbon Doha Bucharest Tirgu Mures Moscow Belgrade Alicante Barcelona Ibiza Madrid Malaga Palma de Mallorca Las Palmas Tenerife Gothenburg Malmo Stockholm Basel Geneva Zurich Istanbul Kiev Dubai Birmingham Bristol East Midlands Edinburgh Glasgow Leeds Liverpool London Manchester 42 Cultural and social programmes Budapest is very proud to offer wide range of entertainment opportunities for the tourists and visitors coming to Hungary. For the fans of classical music a fabulous organ concert can be organized in one of Europe’s largest basilicas, the St. Stephens Basilica up to 700 pax. Organ Concert Basilica in the St. Stephen’s Excursion possibilities for the participants and their companions in Hungary Sightseeing tour in Budapest This will be a half day guided sightseeing tour in Budapest by bus. Among several famous sights the following places will be visited: Heroes’ Square, Basilica, Opera House, Buda Castle, Matthias Church, Fisherman’s Bastion, Gellért Hill, Citadel, etc. Tour in the House of Parliament A two-hour guided tour by bus which offers the opportunity for a visit of the impressive building of the Parliament. After a walk around Hungary’s largest building, interior visit of the magnificent neo-gothic Parliament (home of the Holy Hungarian Crown, with guidance through the splendid boardrooms and impressive staircases. You will be able to see the Hungarian Coronation Jewellery (crown, scepter, mound, mantle, and sword). Excursion to Gödöllô Excursion to the Danube Bend • • A half-day tour by bus to the former summer residence of Queen Elisabeth. It can be found very near to Budapest. The town’s greatest treasure and draw for tourists is its 250 years old Royal Palace. Visitors can see the living quarters of Emperor Franz Joseph and Empress Elizabeth (Sissi), and the newly renovated palm house, holding ornamental plants on exhibition. The capuchin abbey of Máriabesnyô and tomb of the Grassalkovich Dynasty will also be visited. It is a full day tour in the surroundings of Budapest. Szentendre is the southern gate of the region known as the Danube Bend. The town owes its prosperity to Serbian, Greek and Dalmatian settlers. In this picturesque town you find the seat of the Serbian Orthodox Bishop where you can visit an outstanding collection of Serbian ecclesiastic art. However, Szentendre is a shoppers’ paradise. Esztergom is the religious center of the country. The largest Cathedral of Hungary and the more than 1000 years old birthplace of King St. Stephen, the founder of the Hungarian Kingdom is located in this town. 44 Excursion to the Lake Balaton It is a full day tour by bus. On the Northern part of the lake is Tihany where the Benedictine Abbey (founded in 1051), the church museum and the crypt is to be visited. Guests will have the possibility for a little walk and shopping among the old Hungarian village-houses. In the afternoon the tour goes to Balatonfüred where after having a little city walk together, you have the opportunity to enjoy the lake walking along the promenade right at the lakeside and enjoy a bath in the lake (optional). Eger is situated in north-eastern Hungary. Eger with its historic monuments, therapeutic baths and famous vineyards, is the third most popular tourist attraction in Hungary. Among several sights the following Full day excursion to Eger places will be visited: the Cathedral which is the second biggest church in Hungary, the Lyceum, the Dobó István square, the Minorite Church, which is said to be the most beautiful Baroque church in Eastern Europe and the Minaret (Turkish mosque). Evening excursion to the Puszta Other social events for the participants and their companions • • • • Hungarian folklore performance and horse show in authentic surrounding. Dinner will be served at an original Csárda. Among others program includes a show of the “Puszta Ötös” coach and five, obstacle driving of coach and four, several field events of horse-herds: laying, seating of horses, cracking a whip, competition of horse-herds etc. After the show a typical Hungarian dinner will be served. Concert, opera or ballet performance at the Music Academy or at the Opera House Budapest by night – boat excursion in the evening on the Danube with reception Dinner with folklore programme, gypsy music and horse show nearby Budapest Gala dinner and reception facilities at the Ethnographic Museum, Museum of Applied Arts, National Gallery or Vajdahunyad Castle. 46 Professional Congress Organizer (PCO) Conference Management Overview Scientific Committee / Scientific Advisory Board Organizing Committee Diamond Congress Ltd. Bid process Proceedings handling Hotel service Venue selection Registration arrangement Social programs Printing/mailing Financial management Transportation Exhibition arrangements Abstract handling On-site services Diamond Congress Ltd. H-1015 Budapest, Csalogány u. 28., Hungary Phone: +36-1-225-0210, Fax: +36-1-201-2680 E-mail: email@example.com http://www.diamond-congress.hu Attila Varga director Klára Láng director Based on the experiences of successful mutual co-operations in the past, the Scientific and the Organizing Committee are about to entrust a company providing assistance in the successful implementation of the Conference. Diamond Congress Ltd. is a reliable, steadily growing Professional Congress Organizer (PCO) working in the Hungarian meeting industry market since its incorporation of 1994 with vast experience both in international and domestic scientific, medical and corporate meetings. A well trained and multi-lingual team is about to offer you a full range of conference planning and staging services from bidding and planning through the very final accountancy and follow-up works of the meeting. Diamond Congress provides assistance in the coordination of hotel accommodation in various categories, registration requirements, exhibition, conference programme and publication, on-site services, organization of social activities and all other aspects of conference activities, tailor-made according to the needs. A wealth of knowledge and international experience, acquired from many successfully organized conferences and events, enables the company to offer the client a unique service, which few conference management companies are able to provide. We can ensure that our clients receive the highest quality standard services at reasonable prices. A long list of our references and satisfied customers testify that our company has always kept of focusing this goal. more, than years of excellence Diamond Congress Ltd. 47 This new software fundamentally takes advantages of the Internet services but at the same time it takes into account the very strict Hungarian practice for accounting, which is one of the most advanced one in Europe. Some of the services the new software can offer for the conferences organized by Diamond Congress: handling of pre-registration of the participants who can provide their own information via the Internet, online submission of abstracts and full papers (password protected), full assessment and review procedure managed by the web site and directly link to our database (password protected), arrange online booking at different category hotels with immediate occupancy control, registration and payment processing in encrypted format (256 bit SSL), linked to OTP Bank website handling the reservation of optional programmes, excursions, technical visits, tailor-made to each conference, access to each record is password protected and needs to have prior authorization by the organizers, it enables committee members and organizers to have access to some information, mostly details and files of submitted publications, printing of invoices, different kinds of reports, e-mail circulars, charts and queries, sending confirmation letters and e-mails automatically and also manually. The above mentioned examples are just some of the capabilities of the programme, but it helps in many more areas of the organizational work. Additionally Diamond Congress has a dynamic web portal management system, now completely integrated with the online services can create and host and manage your web site of your conference under its own domain. • • • • • • • • • • In 2012, after 18 months of developments, our company released the new 3.0 version of Diamond Professional Congress System, a new registration and publication handling software system changing the preceding versions back to 2002. During the 10 years the older versions served more then 100 meeting planners, 130 conferences, more than 20000 participants. This new software fundamentally takes advantages of the Internet services, but at the same time, it takes into account the very strict Hungarian practice for accounting, which is one of the most advanced one in Europe. Administrative Technology 2010 • • 2011 • • 2012 • 20th General Meeting of the International Mineralogical Association & 5th Mid-European Clay Conference / 1660 pax FISITA World Automotive Congress – FISITA 2010 / 790 pax 8th European Biophysics Congress – EBSA2011 / 830 pax 36th International Symposium on High Performance Liquid Phase Separation – HPLC / 1330 pax 3rd International Regulatory Workshop on A to Z on Bioequivalence Bioanalysis, Dissolution and Biosimilarity / 310 pax 2013 • • 2015 • • • 19th Compumag Conference / 500 pax 32nd Congress of the International Society of Limnology /490 pax Hungarian Molecular Life Sciences 2015 / 390 pax ICTON 2015 / 470 pax GA2015 / 680 pax List of References 2004 • • 2005 • • 2006 • • 2007 • 2008 • 2009 • • 27th International Seed Testing Association / 480 pax International Conference on Basic and Clinical Immunogenomics / 430 pax Quark Matter 2005 Conference/ 610 pax 13th Euroconference on Apoptosis / 350 pax 16th International Symposium on Microsomes and Drug Oxidations / 410 pax 6th European Solid Mechanics Conference / 350 pax 3rd International Congress on Stress Responses in Biology and Medicine / 890 pax 6th International Conference on Urban Pests / 300 pax ITA-AITES World Tunnel Congress 2009 / 1260 pax 11th Scientific Assembly of IAGA / 830 pax International Conferences organized by Diamond Congress – selected meetings (300 participants or more) 1995–2015 1995 • 1996 • • 1997 • 1998 • 1999 • • 2000 • 2001 • • 2002 • • 2003 • 10th International Conference on Fourier Transform Spectroscopy (10th ICOFTS) / 450 pax 18th Congress of the Hungarian Radiological Society / 1,260 pax 47th Annual Meeting of the Int. Society of Electrochemistry (ISE) / 670 pax XXII. Congress of the Hungarian Cancer Society / 320 pax 2eme Congres Francophone et Est-Europeen d'Imagerie Medicale / 300 pax 2nd European Conference on Neutron Scattering (ECNS'99) / 550 pax XXIII. Congress of the Hungarian Cancer Society / 400 pax 4th Central European Symposium of Radiographers / 300 pax EPS Conference on High Energy Physics / 600 pax European Conference on Applied Meteorology / 350 pax 7th Conference of the Hungarian Radiographers / 600 pax EPS-12 General Conference: Trends in Physics / 600 pax EUROCORR 2003 Congress / 380 pax Design by Kármán Stúdió, Budapest s (password protected), full assessment and review procedure managed by the web site and directly link to our database (password protected), arrange online booking at different category hotels with immediate occupancy control, registration and payment processing in encrypted format (256 bit SSL), linked to OTP Bank website handling the reservation of optional programmes, excursions, technical visits, tailor-made to each conference, access to each record is password protected and needs to have prior authorization by the organizers, it enables committee members and organizers to have access to some information, mostly details and files of submitted publications, printing of invoices, different kinds of reports, e-mail circulars, charts and queries, sending confirmation letters and e-mails automatically and also manually. The above mentioned examples are just some of the capabilities of the programme, but it helps in many more areas of the organizational work. Additionally Diamond Congress has a dynamic web portal management system, now completely integrated with the online services can create and host and manage your web site of your conference under its own domain. • • • • • • • • • • In 2012, after 18 months of developments, our company released the new 3.0 version of Diamond Professional Congress System, a new registration and publication handling software system changing the preceding versions back to 2002. During the 10 years the older versions served more then 100 meeting planners, 130 conferences, more than 20000 participants. This new software fundamentally takes advantages of the Internet services, but at the same time, it takes into account the very strict Hungarian practice for accounting, which is one of the most advanced one in Europe. Administrative Technology 2010 • • 2011 • • 2012 • 20th General Meeting of the International Mineralogical Association & 5th Mid-European Clay Conference / 1660 pax FISITA World Automotive Congress – FISITA 2010 / 790 pax 8th European Biophysics Congress – EBSA2011 / 830 pax 36th International Symposium on High Performance Liquid Phase Separation – HPLC / 1330 pax 3rd International Regulatory Workshop on A to Z on Bioequivalence Bioanalysis, Dissolution and Biosimilarity / 310 pax 2013 • • 2015 • • • 19th Compumag Conference / 500 pax 32nd Congress of the International Society of Limnology /490 pax Hungarian Molecular Life Sciences 2015 / 390 pax ICTON 2015 / 470 pax GA2015 / 680 pax List of References 2004 • • 2005 • • 2006 • • 2007 • 2008 • 2009 • • 27th International Seed Testing Association / 480 pax International Conference on Basic and Clinical Immunogenomics / 430 pax Quark Matter 2005 Conference/ 610 pax 13th Euroconference on Apoptosis / 350 pax 16th International Symposium on Microsomes and Drug Oxidations / 410 pax 6th European Solid Mechanics Conference / 350 pax 3rd International Congress on Stress Responses in Biology and Medicine / 890 pax 6th International Conference on Urban Pests / 300 pax ITA-AITES World Tunnel Congress 2009 / 1260 pax 11th Scientific Assembly of IAGA / 830 pax International Conferences organized by Diamond Congress – selected meetings (300 participants or more) 1995–2015 1995 • 1996 • • 1997 • 1998 • 1999 • • 2000 • 2001 • • 2002 • • 2003 • 10th International Conference on Fourier Transform Spectroscopy (10th ICOFTS) / 450 pax 18th Congress of the Hungarian Radiological Society / 1,260 pax 47th Annual Meeting of the Int. Society of Electrochemistry (ISE) / 670 pax XXII. Congress of the Hungarian Cancer Society / 320 pax 2eme Congres Francophone et Est-Europeen d'Imagerie Medicale / 300 pax 2nd European Conference on Neutron