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Outline of our journey to achieve a paperless office
NOTTINGHAMSHIRE COUNTY COUNCIL LEGAL SERVICES
We have achieved digital working as a team and as ordinary lay people
We have achieved a low cost digital practice
National Implications of our methodology for all Local Authorities and the Court system
10 Minutes a day
58 FTE Working Weeks Lost PA
THE DIGITAL BACKBONE
Assessing Your Formats
1st April 2013
We went green
and ceased creating paper files
TOTAL COST OF OUR DIGITAL BACKBONE
NOW WE WERE iN A FIT STATE
COST OF DEDICATED BUNDLING
SOFTWARE OVER 6 YEARS – 8 USERS
ADOBE PRO - £1920 + £480.00
"As well as the obvious advantage of not having to carry around the two large lever arch bundles relating to this particular case the overall appearance was far more professional. The bench was not cluttered with files and magistrates were able to quickly find relevant pages as apposed to negotiating through vast amounts of paperwork. The digital bundles are easy to manage even for those with little or no IT experience. We also noticed it was far easier for witnesses, some of whom are unfamiliar with bundles. They simple had their own monitor to look at as the appropriate page was brought up for them. Overall a most positive tria.l Hope digital bundles are able to progresses very quickly”
E-bundles in the Family Court, recently trialled by us three Magistrates on a very complex and demanding Family case, allowed us to concentrate more on the issues of Court than having to wade through pages of text. We found the relevant section in a fraction of the time; precious time that enabled us to pay much more attention to the Court and its proceedings. E-bundles allowed us to complete our business, with ease and within timeframes.
“The digital bundles went very well, in fact I don't want those nasty paper ones any more”.
WINDOWS PC / LAPTOP
We have since seen a reduction in 75% of office support staff, the majority of which were concerned with childcare work, and bundle organisation.
We have reduced our staffing by over 25%
By re-organising childcare work as a consequence of efficiencies we were able to restructure teams resulting in a saving of £850,000 on externalised work. In 2013 50% of childcare work was outsourced due to volume. 2014-15 that figure is 0.
We have moved from a total expenditure of £6.2 million to £4.4 million with further underspends since this project began. Bottom, line over the last 4 years that is a saving of :
THANK YOU FOR LISTENING