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Writing and Formatting Papers in word
Table of Contents
Insert Tab 2
Cover Page 2
Page Break 2
Headers & Footers 3
Design Tab 3
Line Spacing 3
General Spacing 3
Change the line spacing in a portion of the document 4
Don’t change fonts, use Quick Styles 4
Different looks with Styles and Themes 4
The Navigation Pane 4
Page Layout Tab 5
Create Custom Margins 5
Set the Default Margin 5
Change the Header and Footer Margin 5
Change the Unit of Margin Measurement 5
References Tab 6
Table of Contents 6
Create a Table of Contents 6
Update a Table of Contents 6
Insert a footnote 6
Change a footnote to an endnote 6
Change footnote numbering 6
Add a new citation and source to a document 7
Create a bibliography 7
Review Tab 7
Spell Check 7
Microsoft Word offers a gallery of convenient predesigned cover pages. Choose a cover page and replace the sample text with your own.
On the Insert tab, in the Pages group, click Cover Page.
Click a cover page layout from the gallery of options.
After you insert a cover page, you can replace the sample text with your own text by clicking to select an area of the cover page, such as the title, and typing your text.
If you insert another cover page in the document, the new cover page will replace the first cover page you inserted.
To replace a cover page created in an earlier version of Word, you must delete the first cover page manually, and then add a cover page with a design from the Word gallery.
To delete a cover page inserted with Word, click the Insert tab, click Cover pages in the Pages group, and then click Remove Current Cover Page.
If you insert manual page breaks in documents that are more than several pages in length, you might have to frequently rebreak pages as you edit the document.
Click on where you want to start a new page
On the Insert tab, in the Pages group, click Page Break
If you don't have the perfect picture on your computer, try inserting one from an online source, such as Bing, or sign in to insert a picture from your personal online files in locations such as Flickr, OneDrive, or Facebook.
Note that Office.com Clip Art, available in earlier versions of Office, has been replaced by Bing images. Follow the steps below to find clip art on the Internet from a variety of sources, including Bing.com.
Click the location in your document or email message where you want to insert a picture.
On the Insert tab, click Online Pictures.
In the search box, type a word or phrase that describes the image you want, and then press Enter.
In the list of results, select the picture you want, and then click Insert.
Headers & Footers
Choose Insert, and then choose either Header or Footer.
Dozens of built-in layouts appear. Scroll through them and choose the one you want.
The header and footer space will open in your document, along with the Header & Footer Tools. You won’t be able to edit the body of your document again until you close the Header & Footer Tools.
Type the text you want in the header or footer. Most headers and footers have placeholder text (such as "Document title") that you can type right over.
Choose among the Header & Footer Tools to add more to your header or footer, such as the date & time, a picture, and the author's name or other document info. You can also select options for different headers on odd and even pages, and indicate that you don't want the header or footer to appear on the first page.
When you're done, choose Close Header and Footer.
The fastest way to change or add sentence spacing or leading between lines of text or between paragraphs for an entire document is to use the Paragraph Spacing button on the Design tab, which changes both at the same time.
Click Design > Paragraph Spacing.
Move your cursor over each of the spacing options under Built-In, and notice how the line spacing changes.
Click the option you want. If you want to
https://support.office.com/en-us/article/single-space-your-document-e0bb532d-8681-44a9-89e8-bdf37f6eef16single space your document, choose No Paragraph Space.
This overrides the settings of the style set you’re currently using. If you decide later that you’d like to return to the original settings, click Design > Paragraph Spacing again and choose the option under Style Set. The option may be Default, as shown above, or it will show the name of style set you’re currently using.
Change the line spacing in a portion of the document
To change the line spacing for only part of a document:
Select the paragraphs you want to change.
On the Home tab, click the Line and Paragraph Spacing button.
Choose the number of line spaces you want or click Line Spacing Options at the bottom of the menu, and then select the options you want in the Paragraph dialog box under Spacing. To learn more about these settings, see Adjust Indents and Spacing.
Don’t change fonts, use Quick Styles
You might format a document while you type, or change fonts, font size, or colors for things like headings. Here’s a better way to get your document looking smart: Quick Styles. Give it a try by clicking the Style buttons in the ribbon on the Home tab.
Different looks with Styles and Themes
You can change the Style of your document several ways in the Design tab. Document Formatting is a gallery of different types (casual, stylish, numbered). Click the arrow below the Themes button to make bigger style changes. The Design tab also has ways to change colors and fonts.
The Navigation Pane
Click View > Navigation Pane and to turn on the Navigation Pane. Only words that have a Heading setting will appear here. Click and hold to move them around, all text will move under that setting will also move.
Page Layout Tab
Create Custom Margins
Click Page Layout> Margins.
At the bottom, click Custom Margins.
In the Page Setup box, enter new values for the margins.
Set the Default Margin
Click the Set As Default button.
Change the Header and Footer Margin
Click View > Ruler.
Double-click the header or footer area.
On the ruler, drag the right indent marker.
Drag the left indent marker.
Change the Unit of Margin Measurement
Click File> Options
Under Display, in the Show measurement in units of drop down box, select the unit you want.
Create a Table of Contents
First, apply heading styles – Heading 1 and Heading 2, for example – to the text that you want to include in the table of contents. Select the text, click Home, and move the pointer over different headings in the Styles gallery. Notice as you pause over each style, your text will change so you can see how it will look in your document. Click the one that you want.
Click where you want to insert the table of contents – usually near the beginning of a document.
Click References> Table of Contents and then choose an Automatic Table from the gallery of styles.
Update a Table of Contents
To update a table of contents that was created automatically from heading styles, click References > Update Table. You can choose to Update page numbers only or Update entire table if you want to update the page numbers and the text.
Insert a footnote
Click to the right of the text that needs a footnote.
Click References> Insert Footnote.
Change a footnote to an endnote
To convert all footnotes to endnotes:
At the bottom of a page, right-click the footnote text area, click Note Options, and then click Convert. Finally, click Convert all footnotes to endnotes.
To convert one footnote to an endnote:
At the bottom of the page, right-click the text of a footnote, and then click Convert to Endnote.
Change footnote numbering
At the bottom of a page, right-click the footnote text area, and then click Note Options.
For Number format, choose a numbering scheme that you want (letters, symbols, and so on).
Add a new citation and source to a document
When you add a new citation to a document, you also create a new source that will appear in the bibliography.
On the References tab, in the Citations & Bibliography group, click the arrow next to Style.
Click the style that you want to use for the citation and source.
Click at the end of the sentence or phrase that you want to cite.
On the References tab, in the Citations & Bibliography group, click Insert Citation.
Do one of the following:
To add the source information, click Add New Source.
To add a placeholder, so that you can create a citation and fill in the source information later, click Add new placeholder. A question mark appears next to placeholder sources in Source Manager.
Begin to fill in the source information by clicking the arrow next to Type of source.
Fill in the bibliography information for the source.
To add more information about a source, click the Show All Bibliography Fields check box.
Create a bibliography
You can create a bibliography at any point after you insert one or more sources in a document. If you don't have all of the information that you need about a source to create a complete citation, you can use a placeholder citation, and then complete the source information later.
Click where you want to insert a bibliography, usually at the end of the document.
On the References tab, in the Citations & Bibliography group, click Bibliography.
Click a predesigned bibliography format to insert the bibliography into the document.
In Word 2013, click Review > Spelling & Grammar to start checking spelling and grammar in your document. Then choose from these options as the spelling and grammar checker goes through each word: check the spelling and grammar all at once, check spelling and grammar automatically as you type, or recheck the words you previously checked and chose to ignore (but changed your mind).
Red Squiggly Line – word is misspelled
Blue Squiggly Line – grammar error
If a word has a red line, you can right click on the word to get a list of suggestions that could possibly replace the incorrect word you typed. However, if you did type the word correctly, and a line does appear, you can right click on the word and select Add to Dictionary. Word then “learns” that word so when you type it in the future, you won’t receive that error.
Find synonyms fast with the thesaurus in Word 2013.
Right-click any word in your document and click Synonyms to open a short list.
If you see a word you like, click it to replace the original word.
If none of the words is quite right, click Thesaurus at the bottom of the short list to open the full thesaurus.
Or, to go straight to the full thesaurus, select any word in your document and click Review > Thesaurus.
You’ll see a list of synonyms next to your document.
More Thesaurus Features
Insert or copy a word from the thesaurus
Pause over the word until you see the dropdown arrow and click Insert or Copy.
Explore related words
Click any word in the Thesaurus list to see synonyms for that word. (Do that a few times and see how quickly the meanings veer away from your original word.)
Hear a word pronounced
Click the speaker icon next to the word, below the list in the Thesaurus window.
See synonyms in a different language
Click the arrow next to the language box at the very bottom of the Thesaurus window, and click the language you want.
Define the word
If a dictionary is installed, you’ll see a definition of the word below the speaker icon.
Don Beckerd then click Convert. Finally, click Convert all footnotes to endnotes.
For Number format, choose a numbering s