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Embed code for: JANUARY 2016 RCM BUSINESS MEETING MINUTES 97 1-7-16
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River City Modelers
January 7, 2016
Meeting called to order by President Mike Tietz at 7:00 pm, 27 members present.
November minutes were approved as published.
Treasurer report was given by Dewey Leistico. We have two members that are delinquent on dues. Report was motioned, seconded and approved.
Membership Report was given by Lee Chessman.
Membership surveys emailed and mailed last month are beginning to come in. It was suggested that if the survey contained a problem it would be better if it was submitted with a name rather than anonymously so the author and committee could work on the concern with that member.
Surveys are due back by 1-28-16.
An Emergency Exit plan for the club building has been completed and the document will be framed and put up in multiple places for easy viewing if needed.
The committee would like to see the club create a “Treasure Hunt” for club open houses and visits by young people. It would contain unique features for the youth to locate around the layout…the flying saucer, the dinosaur, etc. This would hopefully provide not only some entertainment for our young guests but also maybe spark an interest in our hobby.
The committee is going to look into a Christmas time mall appearance to generate more interest in our December Open House. This year’s attendance was disappointing. Lack of parking was also brought up as a possible deterrent and it was suggested that parking signs suggesting availability our west neighbor’s lot or a member directing patrons to there might be an idea for the next Open House.
69 total members / 56 voting members
8 members on leave of absence.
Project Manager Report by Bill Voodg
There has been a lot of progress made in the Sweetwater area by member Lee Chessman. Please take a look on your next visit.
Little Big Foot Mountain above Lobe Pine has been cut down and will be rebuilt with a lower and more level profile to enable some more realistic scenery and sights to be completed. This will also make the canyon more accessible for adding the necessary scenic items. Currently rock molds are being applied to the canyon walls.
$200 was requested to buy some more ground cover materials. Moved, seconded & approved.
Dan Figy asked for $200 to buy wheel sets and couplers for new club cars. Moved, seconded an approved.
It was noted that many post 1970 vehicles are beginning to show up on the layout. These modern vehicles look out of place in a ‘70s setting. Bill has asked that no more vehicles be placed on the layout that at this time. The changing of the time period on the layout was suggested as a possible solution. If any members have any thoughts on that please contact Bill.
Member at Large Report: None
Facebook & Web-Site Report:
Facebook likes are up to 1624 as of December 31, 2015.
Mike Tietz has been working hard on keeping our Face Book page posting videos and pictures of club activity. He would like to solicit material from club members to post on our page also. If any members have some ideas, photos or videos please contact Mike.
Bill Fassett suggested looking into creating an RCM You Tube Channel. Anyone interested in helping Bill please let him know. He would like to form a small committee to establish and maintain a channel.
At our Next RCM business meeting, February 4, 2019, we will nominate members for the RCM 2016 Board of Directors. Members Bill Fassett, Steve Welton & Dan Figy will contact each member this month by email or phone to see if they are interested in running or would like to nominate someone for office. The election of Officers shall be by secret written ballot in accordance with written procedures and established by the Board of Directors and approved by the membership. Proxy votes are specifically banned from use in all RCM elections or other voting activities. Any person running for office that is unchallenged shall be deemed elected by acclamation and need not be placed on the written ballot. The Secretary have the sole responsibility for conducting the election of officers. Elections will be held and the votes counted at the March 3, 2016 Business Meeting. Elected Officers will be seated at the April business meeting.
The Appreciation Dinner is on January 16th. Make sure you have signed up if you wish to attend so we know how many people will be attending. The dinner will be at Darcy’s in the valley.
The RCM Appreciation Dinner is at 6:00 (Cocktails at 5:00) on January 16th at Darcy’s in the Valley. There Clinics at the March show will be Introduction to Model Railroading and Introduction to Free-Mo
At the next business meeting in February we will have sign-up sheets for the March 6th Train Show. Be prepared to sign up where necessary and save March 5th & 6th for the club show and Open House. We need ALL members to help in this endeavor to make it successful. Please consider giving an hour or so of your time and remember this event is how we raise money to support your club.
The future of RCM in Free-Mo was discussed in great length at the meeting.
The addition of Free-Mo to our Spring Show will hopefully once again introduce our attendees to another segment of the hobby they are unfamiliar with in our area. It is an addition that we hope will increase attendance at this event
A plan for a Free-Mo return loop to make operation and the running of trains on the Free-Mo modules was presented. Illustrations of the 3-track octagon loop was presented to those members at the meeting. RCM would own the return loop which could be used at local Free-Mo events as well as the Spring & Fall shows. Availability of the return loop will allow us to attract and invite other Free-Mo module owners to participate in this event.
The current club modular layout is in need of extensive repair and renovation. Some of the electronics from the current modular layout could be used on the Free-Mo loop. The modular yard could also be adopted to be used in a future Free-Mo event. The Free-Mo concept could replace our need to have a modular layout as the loop will entice Free-Mo module owners to participate in events. Adopting this concept means RCM is only responsible for the maintenance, storage and transportation of the Free-Mo loop.
The cost of building the Free-Mo return loop will be in the neighborhood of $2000. Jim at Sunset has offered to give us 30% off all materials used to build the module. We have a small group of Free-Mo skilled members ready to build this module (Inland Washington Free-Mo Modelers).
If approved tonight we will have a functional return loop ready for the March Show. Larry Sebelley of the Calgary Free-Mo group are planning to attend the show with another 30 feet of module. IWFM members have 50 feet of modules that will be ready for the show and we feel with the addition of the return loop we may attract as much as 150 feet of modules. IWFM will also be building and bring a return loop to enable the trains to complete a “round trip” making the display much more interesting to our audience.
Mike Tietz is checking in with the Fairgrounds to see if we can take possession of our space earlier on Saturday to make it possible to set up the Free-Mo modules and run trains that day and through the evening. Sunday it will be running for our Show. The possibility of a 2-day set up and run would attract even more Free-Mo modelers.
$2000 for the RCM Free-Mo return loop was moved, seconded and approved.
John Langlot has arranged a visit Wednesday at 10:30 AM March 1-13-16 for some BNSF Yardley personnel to see our layout. Expected are the BNSF Terminal Superintendent, Superintendent of Operations and Road Foreman of Engines. This will be a great way to show the prototype railroaders what we as modelers have accomplished at our club
Bob Samples is busy painting and decaling club cars to be offered for sale at the Spring Show and the GN Historical Convention. When he is done the cars will be brought to the club for final assembly.
Motion to adjourn meeting was moved, seconded and approved at 8:05PM.
PRESIDENT: Mike Tietz
VICE PRESIDENT: Lee Chessman
SECRETARY: Peter Heppler
TREASURE: Dewey Leistico
PROJECT DIRECTOR: Bill Voodg
ected Officers will be seated at the April business meeting.
PRESIDENT: Mike Tie