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ETERNAL HOPE CHURCH
OF FORT WALTON BEACH, LLC.
ARTICLE I – WORSHIP
Worship shall be held at designated hours each Sunday and at any other time designated by the Pastor.
The Sacrament of the Lord’s Supper shall be celebrated weekly at Sunday service, on church holidays that do not fall on a Sunday and at any other time designated by the Pastor.
The Sacrament of Baptism shall be offered as needed and by arrangement with the Pastor.
ARTICLE II -OBLIDATION TO THE DEMONINATION
The Consistory Council shall elect a delegate and an alternate to attend, along with the pastor, the Conference meetings held in the Southern Conference each year. Also, a delegate and an alternate shall be elected by the Consistory Council to attend, along with the pastor, the Florida Association meeting held each year. The traveling expenses of the delegate, alternate and pastor to the conference and association meetings shall be paid for by the authorization of the Consistory Council.
ARTICLE III – CONGRAGATIONAL OBLIGATIONS
The congregation shall regularly contribute toward the support of all branches of the United Church of Christ. This includes denominational support, Conference support, and support of our Association, according to the recommendations of the Denomination, Conference and Association.
This congregation, either through its Pastor or competent officer, shall make such reports to Conference authorities as may be required.
The fiscal year of the congregation shall be from January 1 to December 31.
There shall be congregational meetings held, determined by the Consistory Council. Public notice of all meetings, annual or special meetings, notice shall be given two weeks in advance of the meeting.
Special meetings of the congregation may be called by the Consistory Council, or by the Pastor, or a petition signed by 25% of the congregational members in good standing. Two weeks written notice shall be given of the time, place and purpose of a special congregational meeting. Only such business as has been mentioned in the call may be transacted at such special meetings.
All matters before a congregational meeting shall be decided by a majority vote of members in good standing, present in person.
To transact business, a quorum, no less than 25% of the members in good standing, exclusive of the Church Council members, must by present.
The Agenda shall be determined by the church Consistory Council for congregational meetings after considering in put in writing no later than two weeks prior to the meeting from the church congregants. The content includes but is not limited to election of Church Council members, a financial report, and approval of proposed budget for the following year.
All elected positions of this church shall be voted on by the congregation members, no less than 25% of the voting member in good standing, present in person.
ARTICLE IV – PRIVILEGES AND DUTIES OF MEMBERS
Any person, who has been duly received into the communion of this church by confirmation, by letter of transfer, or by profession of faith shall automatically become a member of this congregation and shall be entitled to vote in all congregational meetings.
All members shall be required to complete a membership class.
All members are entitled to a full share in the fellowship and spiritual blessings of this church, and to the service of its Pastor, officials and others workers, as well as the Christian sympathy and support of all members.
All communicant members of this church in good standing are entitled to voice, vote, and to hold office unless otherwise stated in the Constitution or Bi-Laws.
ARTICLE V - DISCIPLINE
The church cannot condone disloyal, unbecoming conduct, or dereliction of duty on the part of any member of the Consistory Council, the Spiritual Council, Trustees, or Congregational Members of Eternal Hope UCC Church.
The Consistory Council members may remove, by a majority vote of the full Council, any of its congregational members guilty of the above, with the exception of the Pastor.
The Pastor must be removed by a congregational vote brought by the Consistory Council Members.
A petition submitted to the Secretary and signed by twenty-five 25% of the members in good standing of the congregation may also initiate such a procedure.
ARTICLE VI – THE CHURCH ADMINISTRATIVE BODY: THE CONSISTORY COUNCIL
The Consistory Council shall be the overall policy and planning board of the Church. It shall have complete power to supervise and coordinate the plans and activities of the boards, committees, and organizations of the Church, and to plan prayerfully for its future.
The Consistory Council shall be composed of the Pastor, four (4) Council Members and two (2) alternate Members.
The Consistory Council shall perform the duties and functions set forth in the Constitution and By-Laws.
To serve as a member of the Consistory Council, a person must be a member, in good standing, of Eternal Hope UCC Church.
The Consistory Council shall be elected by the members of the congregation body in accordance with this Constitution and Bi-Laws or as it may be amended from time to time.
Candidates for the Consistory Council must be nominated by a congregational member, submit a written statement of qualifications and reason for nomination.
This nominee shall be presented to the ongoing Consistory Council, two weeks prior to the election.
The ongoing Consistory Council will present this nominee at the congregational meeting for a vote. Those elected to the Council must receive affirmative votes from at least 25% of the congregation.
Only one member of a family or household may serve on the Council at a given time.
Vacancies shall be filled as expediently as possible by the Council, and members selected serve until the next annual congregational meeting.
The Consistory Council shall meet at least once every month, with no fewer than ten (10) meetings per year, at a time and place convenient to the members for the transaction of such business as may properly come before it. These meetings shall be open to congregants for input and voice before the council members vote on motions.
Executive sessions are closed but the results of votes taken there shall be reported publicly at the close of that session and no later than the next council meeting. Minutes and financial reports shall be maintained by the council and available to members of the congregation.
A majority of the Consistory Council, four (4), shall constitute a quorum at any meeting. All matters coming before the Consistory Council shall be decided by a majority vote of those present.
The Consistory Council shall transact the business of the church. If has the authority to recommend a budget to the annual meeting for the congregation to adopt.
The Consistory Council shall establish such committees, councils and individual positions as it sees fit, to assist in managing the affairs of the church.
The Consistory Council shall see that there is reporting of all monies raised and spent by the church and its organizations, societies and classes.
The Consistory Council shall provide for auditing of such reports as it sees fit.
The Consistory Council shall keep a complete and accurate record of its proceedings, be custodian of all congregational records and report to the congregation at regular and special congregational meetings.
The Consistory Council shall direct the Pastor to keep a complete record of baptisms, conformation, communicants, reception of new members, transfers, erasure of names, suspension, marriages and deaths. All records shall be the property of the congregation.
The Consistory Council shall review and approve expenditures from the general budget on a monthly basis and make recommendations and changes as it sees fit.
The Consistory Council may authorize any extraordinary expense up to six percent (6%) of the total general budget not to exceed three percent (3%) in any six-month calendar period. Amounts in excess must receive the approval of the congregation.
The Consistory Council members are expected to attend all Council and Congregational meetings. If a council member is unable to attends scheduled meetings they shall notify the Pastor and will delegate any functions for which that member is responsible. Any council member misses three (3) council meeting within a twelve-month period shall speak to the rest of the council about her/his ability to serve, and the council, including the member in question, shall then decide if that member will continue on the Council.
Newly elected members of the Council shall take office on January 1st following the congregational meeting at which they are elected. The term of office for members of the Council, except the Pastor, shall be three years staggered terms with half elected at each annual congregational meeting.
The Consistory Council shall select from among its elected members the Officers. Moderator, (the Pastor) who shall act as chair, Vice Moderator; the Clerk, who shall act as secretary; and shall appoint a Treasurer, from among the congregation members in good standing.
Be elected by the church council to serve for a term of one (1) year.
Preside at all congregational meetings.
Chair meetings of the church council.
Guide the Church Council to develop and implement long-range planning for the future.
Accept all Church Council and Church staff resignations.
Be elected by the current Church Council to serve for a term of one (1) year
Serve as Moderator pro-temp in the Moderator’s absence.
Assist the Moderator (Pastor) in the long-range planning process.
Be elected by the current Church Council to serve for a term of one (1) year.
Keep records of:
All Congregational Meetings
Minutes of the meetings of the Church Council and shall submit a report to the Church Council to be published to the Members.
All policies adopted by the Church Council in a manner readily available to all members.
All members, noting the date and manner of admission or dismissal.
Baptisms, Marriages/holy unions and celebration of life services (Funerals).
The Pastor and the Church Council of all changes of membership status.
Members of their election via certificate of membership.
Accept all reports presented at the annual meetings, and not any corrections made to such reports.
Prepare an annual report to the Church Council, and forward all records to the Church Council monthly for inspection and verification.
Issue members’ letters of transfer and recommendation to another church upon request, and notify the churches to which such letters are addressed.
Perform other duties required by the Church Council.
The Treasurer shall:
Be appointed by the Church Council from among church members in good standing.
Receive all monies belonging to the Church and keep accurate records of all operating, endowment, and special funds, securities, receipts and disbursement of the Church.
Act solely as an agent of the Church Council, and as a Council shall direct, to maintain the investment accounts of the Church. The Treasurer shall deposit, or cause to be credited to the Church, all investment income in such manner as the Church Council shall direct.
Promptly pay all bills and salaries as directed by the Church Council.
Disburse the monies received from special funds and outreach funds in accordance with the Church Council, which is charged with the collection, and disbursement of such funds. The Treasurer shall keep separate and accurate accounts of all receipts and disbursements for each fund.
Render an accounting of the financial condition of the Church at all congregational meetings, monthly church council meetings and at other times upon request.
ARTICLE VI – THE ADMINISTRATIVE BODY - SPIRITUAL COUNCIL
The Pastor shall be the moderate of the Spiritual Council. If the congregation is without a pastor, one of the members shall be chosen to preside. A majority of the members shall constitute a quorum.
Stated meetings shall be held to consider requests for letters of transfer, and to discuss and to devise plans looking toward the quickening of the spiritual life of the congregation.
Special meetings shall be held at the call of the Pastor or at the request of two members. The Spiritual Council shall have jurisdiction on all matters related to church membership.
The Spiritual Council and the Pastor of the church shall make every effort to encourage all members of the congregation to support the church through their time and financial contributions.
It shall be the responsibility of the Spiritual Council to take office on January 1st following the congregational meeting at which they are elected. The term of office for members of the Council, except the Pastor, shall be three years staggered terms with half elected at each annual congregational meeting.
Stated meetings shall be held to consider requests for letters of transfer, and to discuss and to devise plans looking towa