What email address or phone number would you like to use to sign in to Docs.com?
If you already have an account that you use with Office or other Microsoft services, enter it here.
Or sign in with:
Signing in allows you to download and like content, and it provides the authors analytical data about your interactions with their content.
Embed code for: MPA Competency 3
Select a size
Conduct a staff meeting.
COMPETENCY 3: COMMUNITY RELATIONS
Related Task 3.8
Ability to communicate orally and in writing.
Specific Task 3.8.3
Narrative Description of Specific Task:
Assemble a handout with items of interest for staff at the International Academy of Flint in a given month. Follow the procedures for a normal staff meeting, and attend an administration meeting. Working with Loraine Brinker (MPA cohort colleague), Connie Clark (head secretary), and the administration team, I will help create an agenda and lead multiple points of discussion in the agenda during an all-staff meeting.
Narrative Description of Goals
Active learn the process and follow the procedures for content creation
I will attend administration meeting and meet with Connie Clark
The all-staff agenda will be finished by March 2010
Keep staff informed and look at process management
By April 2010 I will have finished the process
Competency 3: Staff Personnel
All-Staff Monthly Meeting
Conducting an All-Staff Meeting
Consistent, monthly staff meetings are beneficial to everyone. All-Staff meetings perform many valuable functions. The most important function is bringing the staff together in a personal, non-threatening environment to disseminate information. It also provides a forum for discussion, informing the community of upcoming events, celebrating successes, and working on weaknesses. We all hope that every staff meetings could go smoothly, and that there will be 100% attendance, but that is not the case. Consequently, a competent administrator has to be prepared for the impediments and employs management theories, leadership concepts, and teamwork processes to reduce challenges.
Preparing a Draft
Every meeting begins with an agenda. Typically, agendas are made with the coordination of multiple contributors. Such is the case at International Academy of Flint. First, the secretary will import the monthly staff meetings from last year and deletes all irrelevant matters. Then, information from the month-to-month calendar for the current academic year is added. This information includes sports schedules, special events, birthdays, board meetings, deadlines, state and federal obligations, and other information from various departments and committees. The draft is presented at an administration meeting, where it is updated and finalized.
It is inevitable that people will be unable to attend all of the meetings, so it is imperative that you have an agenda for the meeting. Not only does this provide talking points for people that miss the meeting, but it also keeps attendees of the meeting on track with the items to be discussed in a predetermined order. It is beneficial to email all staff a meeting agenda in advance of the meeting. Emailing the staff the agenda in advance allows them to prepare any concerns or make suggestions before having to make corrections in the live discussion of the agenda. At the International Academy of Flint (IAF) staff pick up a paper copy and sign-in upon entering the meeting room. Signing-in verifies your attendance for reporting purposes and also provides a list of those that are absent from the meeting. Missing staff receive the agenda in their mailboxes.
Staff meetings are an essential part of the educational process. These gatherings provide a forum for democratic discussion of events and current issues. The leadership presented in an oral format can help and sometimes hinder the culture of staff voice in a school. When done appropriately and professionally, staff meetings will help to provide clear direction on upcoming events, strengthen the bonds of teamwork, and provide an opportunity to make sure all participants are engaged in the academic community of the school.
It is customary at the International Academy of Flint to open all meetings with positive affirmations. At our all-staff meetings, we begin call this part “Applause”. This is a time to give praise, make a positive announcement, or recognize an individual or group for their accomplishment(s). Additionally, all respective members have an opportunity to be part of the meeting. I appreciate this type of beginning to an all-staff meeting. This not only allows all respective members the opportunity for involvement, it also begins the meeting with a positive tone after a long day of teaching when teachers are ready to go home. Positive affirmations create a great environment for creativity, involvement, and great staff morale. There are many things that go on “behind the scenes” from month to month. Without the opportunity to thank and share this news with others, these achievements may go unnoticed or unappreciated. Member of our educational community deserve to opportunity to hear about all the things that others are doing to make our school a better place. Sometimes I do believe that some peoples’ work does go unrecognized or unnoticed, because it can be hard to applaud yourself. Often times it may seem like you are bragging or inappropriate to give applause for your own actions. So, it seems that if someone does not speak up to recognize an action, then that action may go unheard, because seldom do people applaud their own contributions. All in all, I do think that this opportunity to affirm the actions of yourself or other individuals is worth the challenge in trying to recognize all the contributions of the group.
I attended discipline, administration, and committee meetings during my clinical experience. I enjoyed the opportunity of sharing the lead with my colleague Loraine Brinker at the March All-Staff meeting. I worked with Connie Clark, administrative assistant to the director on completing an agenda, and compared what she assembled with what I assembled. I had to increase my communications with the staff to have my draft completed. I learned that she relied mainly on email, as a way to complete the agenda. Agendas must be updated often, even up to the day of the all-staff meeting. I also learned that to have it completed by the meeting date, you must start a month ahead of time.
Engaging the attention of a large group is one of the qualities of an administrator that I possess. I enjoy speaking publically, and I have had previous opportunities to speak with groups of over a hundred people. This experience was unique because in my previous public speaking experiences, I was not addressing co-workers. I believe that when you are addressing members of a team, it is important to share that leadership role, and emphasize your role as a leader and member of that team. I believe that with continued practice, I can develop great leadership skills to make this time with my staff a valuable time for institutional growth and community culture building. I have heard from too many teachers at other schools about how much they dread the all-staff meetings. All too often, their complaints revolve around the lack of discussion on important topics and the persistent debate about topics of personal/political interest. As an administrator, it is my hope to find that delicate balance in letting topics be discussed in this forum and managing time by creating a meaningful conversation with a committee. Also, I hope to learn strategies to be able to finish the agenda without going over the time allotment.art of the educational process. These gatherings provide a forum for democratic discussion of events and current issues. The leadership presented in an oral format can help and sometimes hinder the culture of staff voice in a school. When done appropriately and professionally, staff meetings will help to provide clear direction on upcoming events, strengthen the bonds of teamwork, and provide an opportunity to make sure all participants are engaged in the academic community of the school.
It is customary at the International Academy of Flint to open all meetings with positive affirmations. At our all-staff meetings, we begin call this part “Applause”. This is a time to give praise, make a p