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Technology Training Microsoft Windows 10 Basics May 2017 Agenda: Introduction Desktop and Task Bar Personalizing Windows Managing Windows, Productivity/Multitasking User Accounts Managing Apps & the App Store New in Windows 2017 Version 1703 Questions / Discussion If you have questions or need help: Email: LH.TECH@outlook.com Cell Phone: (612) 812-2205 Training Documents: docs.com/leonhoffmann Next Training Sessions (mark your calendars) Date Topic May 18 Windows 10 Basics May 25 Windows 10 Basics June 18 iPad/iPhone Apps – Music, Movies, Games June 28 iPad/iPhone Apps – Music, Movies, Games July 20 iPad/iPhone Apps – Camera & Photos July 27 iPad/iPhone Apps – Cameral & Photos Technology Training - Microsoft Windows 10 Basics 1 Introduction This discussion covers Windows 10 basic features. It does not delve into detail settings and maintenance. If you see something you like and would like to have help setting it up on your device, make a note and discuss with me after class so we can set up a time to do it. Windows 10 is Microsoft’s most secure OS. It has many new features and improved security compared to older versions of the software. An upgrade to the current version #1703 is highly recommended. If you have not yet installed Windows 10 and would like to upgrade, compare your system specifications with requirements in the table below. To see your system specifications enter “About your PC” in Cortana or go to Settings > System > About. Windows Vista and XP are not eligible for free upgrades but you may still buy the software. Free upgrades are still available for those that need to use accessibility features. To upgrade, go to https://www.microsoft.com/en-us/accessibility/windows10upgrade. If your processor is: 32-bit 64-bit Processor Speed 1 GHz 2 GHz RAM 1 Gb 2 Gb Free Disk Space 16 Gb 20 Gb Windows Updates Unless you changed your system, windows updates install automatically. To check for updates, go to Start > Settings > Update & Security > Windows Update or enter Updates in Cortana Search and select Check for Updates from the search results. You should always keep your system updated to protect against viruses and fraud. Windows Help Tools: Get started guide (Tips) (Windows Store) Keyboard shortcuts (Windows Store) Contact Support (Get Help) (Preinstalled) Technology Training - Microsoft Windows 10 Basics 2 Desktop: The Windows desktop is the first window you see when logging in. Do not load the desktop with lots of icon shortcuts and documents because this may slow down system startup and create an unorganized environment. The following sections will show better ways to organize programs and documents. Save the desktop to display your favorite personal photos or those of a nice Windows Theme. Taskbar: The Taskbar is at the bottom of the Desktop by default and includes the Start button, Cortana search, Program Icon Area and Notification Area/System Tray. Start Button: The Start Button is a place to organize and access all settings and programs. • Right Click to access to settings and features like in Windows XP and 7. • Left Click provides access to Windows 10 Start Area. It includes: • Folders (left side): Power, Settings & Sign out/Change User/Lock buttons. • All Apps: This includes preinstalled apps, apps downloaded from the Microsoft Store and programs installed from disk or the Internet • Tiles: Out of the box, this includes many preinstalled Windows apps. This area is customizable as discussed later in Personalizing Windows. Cortana Search. Cortana is a search engine that can find anything on your computer or the internet by using typed or verbal commands. Here are some things you can find: • Search the internet, find documents, play music files, change computer settings, open apps, make appointments, send email, turn off wireless, lock my pc, etc. • Get updates on news/sports/weather, package delivery, appointments, etc. Customize Cortana. Click in Cortana Search (bottom left on Taskbar). • Click Settings (gear) at bottom left to set up and train Cortana. • Click Notebook icon on upper left side to customize Cortana by topic. Program Icon Area (Center of Taskbar between Cortana and Notification Area). This area shows all open and pinned programs and apps. Pin often used programs here. See Personalizing Windows section below on how to customize this area. Notification Area. This area has tools to help manage the computer. • Battery. Click here to see how much charge remains in your battery, change screen brightness, change sleep settings and settings to improve battery life. • Internet Connection. Click this icon to manage network connections. Click on the connection, click connect. Check Connect Automatically if you want to connect to this network every time you are within range. • Speakers. Click the speaker icon to turn speakers on or off and adjust volume. Speakers are off when X appears on right side of the speaker icon. • Windows Ink Workspace. Includes Sticky Notes & Sketch Pad. Technology Training - Microsoft Windows 10 Basics 3 • Keyboard. Click to show the on screen keyboard. Then click on lower right Keyboard icon to change the type of keyboard or to access screen writing tools. Click upper right unlock icon to move keyboard about the screen. • Time & Calendar. • Click on time/date to see calendar & click to Hide or Show Agenda • Scroll through calendar to see schedule or add a new appointment. • Right click on Time and Calendar to Adjust date and time settings. • Action Center. (a number will appear on the icon if there are any alerts) • App alerts that you set up such as weather or news alerts. • System alerts regarding system issues, printer problems, etc. • Status updates like Anti-Virus program scans or virus notifications. • Quick Actions – quickly access essential settings/functions on your computer. • Action Center alerts and notifications may be customized so you see only what you want. Go to Start > Settings > System > Notifications & Actions. Personalizing Windows: Personalization Settings. Go to Start > Settings > Personalization • Background. Set the picture for Desktop background. You can use pictures from your photo library, a solid color or a slide show with pictures from a theme. • Colors. Set colors used on Windows, Menus and Taskbar & set Light or Dark theme. • Lock Screen. Settings for Cortana, notifications, computer timeout and screen saver. • Themes. Add, choose & customize themes, mouse pointer & desktop icons. • Start. Show more tiles, hide All Apps, choose folders to show on Start left side list. Show Jump Lists, “Show recently opened items in Jump Lists in Start or the taskbar”. • Taskbar. • Change Taskbar position, auto hide, icon size. • Customize Notifications Area: • Select which icons appear on the Taskbar. Default is OK except may want to add Windows Defender & OneDrive. • Turn system icons on or off. If you never use these it is OK to turn them off. For example, if you do not have a touch screen, turn it off Touch keyboard. • Cortana. Right click on any empty area of the Taskbar. Select Cortana > Show Cortana Icon if you need more room for program icons on the task bar. • To add program icons to Taskbar “Program Area”, open the program, right click on the icon in the Taskbar and select Pin to taskbar. To remove, right click on the icon and select Unpin from taskbar. The Icon will drop from the Taskbar when you close the program. Add often used programs here instead of the Desktop. Technology Training - Microsoft Windows 10 Basics 4 Organize and Customize the Start Screen. Organize and customize the Start Screen to include most used apps and remove those you do not use. It is better to keep programs & shortcuts here rather than the desktop because you can access them from start without needing to go back to the desktop. You may also save internet shortcuts to the Start Screen. Click the Start button to: • Resize start menu. If you need more or less room for tiles, move mouse over the top or side edge and drag up/down or right/left. If you still need more room for tiles, go to Settings > Personalization > Start and turn on “Show more tiles on start”. • Organize Start. Drag and drop app tiles to rearrange them. To create app groups, drag one app over another until the tile underneath slightly enlarges and then release the tile. To remove a tile from a group, open the group and drag tile out of group. • Pin apps & shortcuts. Find app in All Apps list, right click on the app and select pin to start or drag & drop the icon where you want it. To find an app, scroll through All App list or click any letter heading, select a letter to move to that section; or use Cortana Search. To pin a web page, browse to the page, select … > Pin this page to Start. • Remove Apps. Right click to select unpin from start. App is still stays in All Apps list. • Customize Tiles. Right click a tile to change its size or animation or uninstall it. Also, jump to recent documents (Turn on Jump Lists-See Personalizing Windows > Start). Accessibility Features. Windows includes accessibility features for anyone with hearing, eyesight or hand dexterity problems. To set up, go to Settings > Ease of Access; or enter Accessibility or the name of Feature in Cortana search. Setup is customizable for each person’s unique needs. If you need help, let us schedule a private session. • Narrator. Reads aloud all text on curser line as you move curser about the window. • Magnifier. Enables magnification of selected text or the entire screen. • Speech Recognition. Enables verbal commands instead of typing in any program. • High Contrast Settings. Change colors to offer more contrast between colors. • Closed Captions. Works with Movies & TV app, Media or VLC player. • Mouse/Other Customization. Set notification time, curser size, pointer shape, etc. Remove a Program. • You may easily remove a program accidentally installed. Go to Start Settings > Apps, find program in the list, click on the name and click Uninstall. • To prevent accidental program installs from the internet, change options for Installing Apps. Either set it to “Warn me before installing apps from outside the store” or Allow apps from the Store only. Technology Training - Microsoft Windows 10 Basics 5 Managing Windows, Productivity/Multitasking A window displays information for open programs and documents. • A separate window will open for each program or document you have open. • A typical window includes a title bar, toolbar(s) with user interface buttons and an area to display the content of the program or document. There are several tools to help efficiently manage programs and files. • Task View. • Click Task View button to see all open Windows & quickly switch Windows. • Click + New Desktop in lower right corner to create new desktop. • Right click on any window to snap a window to left or right, move the window to a new desktop or all desktops or close one or more windows. • Right click on a program or app icon in the Taskbar to: • Pin or unpin it from or to the taskbar • Close one or all of the open files for that program • Jump to any recently opened document. Turn on Jump Lists in order to see recent documents. See Personalizing Windows > Start. • Show Desktop. Right click on Taskbar > select Show the desktop or press Windows Key + M simultaneously to hide all open Windows. • Arrange Windows. Right click on Taskbar > select side by side, cascade or stacked. • Manage window positions and size. • Click icons in upper right to minimize, maximize or close. • Drag window to top of screen to maximize the window. • Drag and snap windows side by side or to a corner • File Explorer. Use its available three toolbar options to manage your files. • Home Toolbar. Check file properties, delete files, copy, move, etc. Hold Ctrl key to select multiple files or Shift key to select series of files. Turn on Item Check Boxes on the View menu so you can select by checking a box for each file. • Share Toolbar. Share on Social Media, email, Zip file +++ • View Toolbar. Customize the File Explorer view. Use “Options” on far right to change the default view for all file folders to the current setting. • Find a file. Enter file name in upper right search box. • Copy, move, rename or delete files. Click the file and select option from the Home toolbar or right click on the file name and select the option you want to perform. • Press and hold either Shift key or Cntrl Key to select multiple files. • Recover Deleted Files. Deleted files go to a Recycle bin. Open the Recycle Bin if you want to recover deleted files. When performing the recovery, be sure to select only the files you want to recover and then click “Restore the selected items”. Do not click on “Restore all items” or you may recover many files you do not want. Technology Training - Microsoft Windows 10 Basics 6 User Accounts: There are two types of user accounts, Local or Microsoft. Local accounts are old Windows user accounts with Standard or Administrative users. A Standard user very limited file access and maintenance rights. An Administrator has control of all files, settings and programs for all users on the computer and may install new programs. A Microsoft Account needs an email address ending in Hotmail.com, MSN.com, LIVE.com or OUTLOOK.com. To log in with or set up a Microsoft Account, go to Start > Settings > Accounts, click Sign in with a Microsoft Account & follow the prompts. There are many added benefits of a Microsoft Account over a Local account. • Free apps for Mail, Calendar, People, Tasks, Photos, Music, Movies, OneNote, Word Online, PowerPoint Online, Excel Online, OneDrive and others. • Free use of OneDrive cloud with 5 Gb of free storage. • Access photos and files from all Windows, Apple or Android devices with OneDrive. • Settings, files, photos, email, calendar and contacts automatically back up in the cloud and synchronize with Windows existing or new devices with the same account login. • Secure with Two Factor Authentication and other benefits at Microsoft.com. • Use Microsoft Account to buy Music, Movies, Games or apps. • Log in with a PIN or Biometrics to further protect your online accounts. Managing Apps & the App store: (Demo) Apps are tiny programs designed to run on smartphones and tablets. Apps have fewer features than large programs designed to run on more powerful devices. For example, Microsoft Word has an app and a program. The App lacks some of the more complex features of the program but is still functional for most purposes. When you log into your computer with a Microsoft Account, managing and using apps is much simpler and many apps set up automatically so you can start using them at once. See advantages of a Microsoft Windows Accounts in Microsoft User Accounts section. Preinstalled Apps. Windows has many preinstalled apps like Outlook Mail, Calendar, People, Music, Maps, Movies & TV, Photos, Calculator, WordPad, Paint, Ink, +++. Store Apps. You may download many free apps from an App store or you may buy other apps, music and movies with a Microsoft Account. To download apps, Click the store icon in the Taskbar (shopping bag), enter search criteria in the upper right search box or select a type in the top toolbar and browse by category. When you find the App, click Get to download. Look for the downloaded app in the programs list on the start menu. Find the app and pin it to the start menu or to the Taskbar. There are many fine apps like Adobe Reader Touch, Adguard Adblocker, Amazon Assistant, etc. Technology Training - Microsoft Windows 10 Basics 7 What is New in 2017: In April 2017, Microsoft released a new update to Windows (version 1703). The list below includes the most significant feature additions. Microsoft will update security as needed with feature updates twice per year (spring and fall) • Windows update. Can now pause in Pro, Education and Enterprise editions. Skip driver updates from Windows update. Active hours range of 18 hours • WiFi and Internet - Set as metered and turn on Wi-Fi at a specific time • Edge can save multiple browsing sessions for future review • New Edge tab preview (dropdown arrow) and new set aside tabs features with restore • New Edge extensions for Amazon, Pinterest, Adblocker & Others • Edge Reading View removes adds for reading and reduces print pages • Edge Rewards Program. Earn points and get free gifts like Amazon gift card, etc. • Export Edge Favorites to HTML file. • 3D Support, Adobe Flash disabled by default with option to allow once or always • Microsoft Account Wallet saves credit card and address info for use on all websites • eBooks hub with read aloud option • Each settings page includes related settings on right side of many settings pages • New Blue light reduction feature (Night light). Settings app>Display • New Troubleshooter app in Update & Security settings to help solve problems. • Programs and features renamed to Apps and Features on Windows Start • Apps & Features in Settings gives ability to limit Windows Store app installs • Storage Sense removes temporary files & Recycle Bin: Settings>System>Storage • Custom scaling moved in Display settings • Custom accent color for Taskbar and Title bar • New interface for color and theme options. Themes available in Windows store • New Windows Defender Security Center, AV, Firewall and Performance protection • New Paint 3D app. Draw new pictures, download projects from MS community • Redesigned Movies and TV app • Can now group Tiles into folders on Start menu • Powershell replaces Command Prompt Windows Start right click menu • Mail and Calendar app pinned to the taskbar by default • Store apps and games downloads show download progress in the Action Center • New Gaming section in Settings app with new Game mode & improved performance • Revamped UI and privacy settings • Narrator supports Braille • Windows 10S. A simpler version of Windows that only uses apps from the store. The design aims to compete more effectively with iPad and Chrome/Android devices. ccount login. • Secure with Two Factor Authentication and other benefits at Microsoft.com. • Use Microsoft Account to buy Music, Movies, Games or apps. • Log in with a PIN or Biometrics to further protect your online accounts. Managing Apps & the App store: (Demo) Apps are tiny programs designed to run on smartphones and tablets. Apps have fewer features than large programs designed to run on more powerful devices. For example, Microsoft Word has an app and a program. The App lacks some of the more complex features of the program but is still functional for most purposes. When you log into your computer with a Microsoft Account, managing and using apps is much simpler and many apps set up automatically so you can start using them at once. See advantages of a Microsoft Windows Accounts in Microsoft User Accounts section. Preinstalled Apps. Windows has many preinstalled apps like Outlook Mail, Calendar, People, Music, Maps, Movies & TV, Photos, Calculator, WordPad, Paint, Ink, +++. Store Apps. You may download many free apps from an App store or you may buy other apps, music and movies with a Microsoft Account. To download apps, Click the store icon in the Taskbar (shopping bag), enter search criteria in the upper right search box or select a type in the top toolbar and browse by category. When you find the App, click Get to download. Look for the downloaded app in the programs list on the start menu. Find the app and pin it to the start menu or to the Taskbar. There are many fine apps like Adobe Reader Touch, Adguard Adblocker, Amazon Assistant, etc. Technology Training - Microsoft Windows 10 Basics 7 What is New in 2017: In April 2017, Microsoft released a new update to Windows (version 1703). The list below includes the most significant feature additions. Microsoft will update security as needed with feature updates twice per year (spring and fall) • Windows update. Can now pause in Pro, Education and Enterprise editions. Skip driver updates from Windows update. Active hours range of 18 hours • WiFi and Internet - Set as metered and turn on Wi-Fi at a specific time • Edge can save multiple browsing sessions for future review • New Edge tab preview (dropdown arrow) and new set aside tabs features with restore • New Edge extensions for Amazon, Pin